Indian Army Event Management & Stall Display Tender Meerut Uttar Pradesh 2026 - International Seminar Stall Services
Bid Publish Date
24-Oct-2026, 7:28 pm
Bid End Date
27-Oct-2026, 9:00 am
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for Event Management and Stall Display services for an International Seminar held at RVC Centre and College, Meerut Cantt, Meerut, Uttar Pradesh. The event targets 100-150 attendees across two days (30-31 Oct 2026). Scope centers on display of equipment and stall management at a high-profile international seminar venue. The contract includes flexible scope adjustment up to 25 percent pre-issuance or post-issuance, with consent for lump-sum service contracts. This procurement emphasizes on-site coordination, stall setup, logistics, and exhibitor support, with emphasis on reliability and adherence to military terms. Unique aspects include an event-specific procurement by a defense organization and alignment to international seminar standards, requiring demonstrable past experience and compliant documentation.
Technical Specifications & Requirements
- Service category: Event/Exhibition Management for international seminar
- Location: RVC Centre and College, Meerut Cantt, Meerut, Uttar Pradesh
- Attendee capacity: 100-150 participants estimated
- Delivery window: event dates 30-31 October 2026; pre-event coordination essential
- Experience evidence: acceptable proofs include contract copies with invoices, client execution certificates, or third-party validation notes
- Clause: quantity/duration may vary up to 25% with prior consent; post-contract adjustments allowed within 25%
- Documentation: bidders must upload an undertaking confirming financial health and absence of liquidation/proceedings
- ATC/ATC-linked terms: bidder must view and comply with uploaded ATC document
- No BOQ items specified, indicating a service-only, non-product tender with focus on management and stall execution
Terms, Conditions & Eligibility
- EMD / security requirements: Not explicitly provided in the excerpt; bidders should prepare standard government EMD as per ATC
- Past experience proof acceptable via: contract copies, client execution certificates, or third-party notes
- Financial standing: bidder must not be in liquidation or bankrupt; an undertaking is required
- Delivery timeline: coordination ahead of 30-31 Oct 2026; on-site readiness required
- Payment terms: not specified here; bidders should await ATC for terms
- Renewal/extension: 25% scope/duration increase allowed with consent; proportional for lumpsum contracts
- Compliance: adherence to buyer-added terms and ATC file; no BOQ numerical commitments
Key Specifications
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- Service category: Event/Exhibition Management for international seminar
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- Location: RVC Centre and College, Meerut Cantt, Meerut, UP
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- Capacity: 100-150 attendees
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- Event dates: 30-31 October 2026
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- Quantity/duration adjustment: up to 25% with consent
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- Evidence of past experience: contract/invoice-based proofs or client certificates
Terms & Conditions
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Key term: 25% quantity/duration variation permitted with consent
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Key term: evidence of past experience via contracts or client certificates
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Key term: EMD/financial standing to be provided per ATC
Important Clauses
Payment Terms
Not explicitly specified in tender excerpt; bidders should consult ATC for milestone-based or lump-sum payments
Delivery Schedule
On-site stall management and coordination for event dates 30-31 October 2026; pre-event setup required
Penalties/Liquidated Damages
Not stated; reference to standard ATC terms and buyer-added terms for penalties to be confirmed
Bidder Eligibility
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Non-liquidation or bankruptcy status; undertaking to be uploaded
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Past experience evidenced by contracts, invoices, or client attestations
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Ability to provide event management services for international seminars
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - International; Seminar; Hiring of Stall Services for Display of Equipment for International Seminar on 30-31 Oct 2026 at RVC Centre and College, Meerut Cantt; 100-150; Buyer prem..
Delivery Details
Delivery Locations
1
Delivery Cities
MEERUT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | MEERUT | MEERUT | - | - | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10078554.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Past experience proof (contract copies with invoices and client certifications)
Execution certificates or third-party inspection notes validating delivery/completion
Financial statements or undertaking of financial standing
Bidder undertaking confirming no liquidation or bankruptcy
OEM authorizations or service capability statements (if applicable)
Uploaded Buyer ATC document acknowledgement
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for event management tender in Meerut 2026?
Bidders should first verify ATC terms, gather experience proofs (contracts, invoices, client certificates), prepare financial standing documentation, and submit an undertaking of no liquidation. Ensure compliance with 25% scope variation clause and upload necessary OEM or service capability documents for the Indian Army international seminar stall display.
What documents are required for Meerut event stall tender submission?
Required documents include GST certificate, PAN, past experience proofs (contracts with invoices or client execution certificates), financial statements, an undertaking of no liquidation, and any OEM authorizations or service capability statements. Also acknowledge and submit the uploaded ATC document.
What is the timeframe for stall setup for the 30-31 Oct seminar?
The vendor must coordinate pre-event setup ahead of 30 October 2026 and ensure on-site readiness for 30-31 October. This includes logistics, display installation, and exhibitor support at RVC Centre & College, Meerut Cantt.
What are the eligibility criteria for international seminar stall bidders?
Eligibility requires evidence of past experience in event management for similar seminars, non-liability status, and the ability to deliver stall displays. Bidder must comply with 25% quantity/duration adjustment rules and provide required financial and organizational disclosures.
What documents confirm past experience for this tender?
Accepted proofs include contract copies with invoices and bidder self-certifications, execution certificates by clients, or third-party validation notes. These documents demonstrate delivery of event management or stall display services for similar international seminars.
What is the 25% option clause in this tender?
The buyer may increase or decrease contract quantity or duration by up to 25 percent at the time of contract issue; post-issuance, the same cap remains. For lump-sum contracts, scope and value may adjust up to 25 percent with the provider’s consent.
What are the payment terms for Indian Army stall service contracts?
Payment terms are not specified in the excerpt; bidders should review the ATC for milestone-based or lump-sum payment details and ensure readiness to comply with DI and department payment processes after contract award.