Begusarai District Panchayats High Mast Lighting Tower Tender BeGusarai Bihar 2026 LED Flood Lighting System
Progress
Tender Overview
Organization: Begusarai District Panchayats, under the Department Of Panchayati Raj, invites bids for a High Mast Lighting Tower for large area with LED Flood Lighting System in BEGUSARAI, BIHAR (848201). Scope: supply and installation/commissioning as applicable; Quantity flexibility up to 25% of bid quantity during contract. Estimated value and EMD are not disclosed. Delivery address to be provided by the purchaser; pre-dispatch inspection by an external agency or buyer representative, with inspection period of up to 7 days post email notification. This tender involves a standards/compliance emphasis on field performance and safe installation. The unique clause allows extension of delivery time proportionally to order variation, with a minimum 30 days, ensuring schedule adaptability. Tender is positioned for government procurement of LED-based high mast infrastructure.
Technical Specifications & Requirements
- Product/Service: High Mast Lighting Tower with LED Flood Lighting System for large-area illumination
- Category/Scope: Lighting towers with LED flood luminaires suitable for municipal-scale coverage
- Delivery Terms: Delivery to be completed after order and extension terms; pre-dispatch inspection mandatory
- Inspection: Pre-dispatch inspection at Seller premises or designated site; external lab/testing charges borne by Buyer
- Quality/Standards: Compliance to applicable safety and performance norms as per Buyer terms; OEM authorizations may be required
- Warranty/Support: Not explicitly specified in provided data; ensure installation/commissioning support as per contract
- BOQ: No items listed in BOQ; quantity flexibility remains 25% under option clause
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Delivery: Delivery and installation/commissioning (if in scope) at purchaser-provided address; exact location to be supplied
- Financial Standing: Bidder must not be under liquidation or insolvency; must upload undertaking
- Inspection Fees: Pre-dispatch inspection charges and external testing by buyer; in-house testing facilities provided by seller at no cost
- Documentation: Standard bid documents including GST, PAN, experience certificates, financial statements, EMD/Security deposit, OEM authorizations
- Payment Terms: Not specified in data; ensure clarity in final bid documents
- Acceptance: Goods may be rejected at consignee location if not compliant during inspection/testing
Key Specifications
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- Product: High Mast Lighting Tower with LED Flood Lighting System for large-area illumination
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- Delivery: Completion tied to original delivery period with option-based extensions; minimum 30 days for extended delivery
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- Inspection: Pre-dispatch inspection by Buyer/Authorized Agency; inspection window of 7 days from email notification
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- Quality/Audit: External testing charges borne by Buyer; in-house testing facilities provided by Seller at no cost
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- Documentation: OEM authorizations and standard bid documents required; no BOQ items present
Terms & Conditions
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Key Term 1: Quantity may vary by up to 25% with contract extension rules
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Key Term 2: Pre-dispatch inspection at seller site with buyer funding external tests
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Key Term 3: Delivery timeline hinges on option clause and minimum 30-day baseline
Important Clauses
Payment Terms
No explicit payment terms stated; bidders must seek confirmation during bid submission and reference standard government procurement payment schedules
Delivery Schedule
Delivery period as per original contract; extended period calculated by formula with minimum 30 days; option to adjust quantity during contract execution
Penalties/Liquidated Damages
Not explicitly stated; ensure risk mitigation and clarify LDs in final bid documents; inspection-based rejection rights retained
Bidder Eligibility
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Not under liquidation or similar insolvency proceedings
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Ability to provide OEM authorizations and service/support for LED high mast systems
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Financial statements demonstrating capacity to undertake contract
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
105 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Past Performance
20 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Begusarai
Delivery Pincodes
848201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gopal Kumar | 848201,Nishihara bakhri ward 3 | Begusarai | Bihar | 848201 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10051781.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for high mast lighting tender in Begusarai Bihar 2026
Bidders should confirm eligibility, submit GST, PAN, financial statements, experience certificates, and OEM authorizations. Ensure pre-dispatch inspection readiness and acknowledge the 25% quantity option. The tender requires OEM compliance for LED flood lighting and basic safety standards; delivery address will be provided later.
What documents are required for Begusarai lighting tender submission 2026
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD/Security deposit, technical bid documents, OEM authorizations, and installation capabilities. Ensure bidder undertakes non-liquidity confirmation and provides pre-dispatch inspection readiness details.
What are the technical specifications for LED high mast lighting in Bihar tender
Technical details specify a High Mast Lighting Tower with LED Flood Lighting System suitable for large areas; however, no explicit IS numbers are listed. Bidder should provide OEM approvals, safety compliance, and installation capabilities; ensure compatibility with municipal-scale illumination requirements.
When is delivery expected for Begusarai lighting project 2026
Delivery period is governed by the original contract plus an extension formula for increased quantity, with a minimum extension of 30 days. Precise delivery dates will be provided upon award and final contract, with site address supplied by the purchaser.
What are the EMD and pricing terms for this Begusarai tender
EMD details are not disclosed in the data; bidders must prepare an EMD as per vendor guidelines and confirm with the procuring authority. Pricing terms align with standard government bid processes; clarify payment terms and potential LDs in final bid.
How to ensure eligibility for LED lighting equipment procurement in Bihar
Ensure not in liquidation, provide undertaking, supply OEM authorizations for LED flood systems, and demonstrate prior experience in similar municipal lighting projects. Attach financial statements and performance records to prove capability for installation and commissioning.
What constitutes pre-dispatch inspection for this lighting tender
The buyer or nominated external agency will inspect at the seller’s premises or designated site. Inspection charges are borne by the buyer; seller provides in-house testing facilities. Acceptance depends on compliance with contract specifications before dispatch.