Indian Navy Vehicle Hiring Service in VELLORE Tamil Nadu 2026 - Sedan Air-Conditioned, Round Trip, MoD
Bid Publish Date
19-Oct-2026, 5:14 pm
Bid End Date
09-Nov-2026, 6:00 pm
EMD
₹67,000
Value
₹22,43,052
Location
Progress
Key Highlights
- • Vehicle hiring on a per vehicle-day basis for sedans; air-conditioned and roadworthy
- • EMD ₹67,000; estimated contract value ₹2,243,052
- • 25% variation allowed in quantity or duration; lump-sum scope may adjust 25% with consent
- • Service provider office must be located in the consignee state
- • Insurance and accident indemnity obligations; no government compensation for driver incidents
- • Risk & expense provisions including government right to hire elsewhere at seller’s risk
Tender Overview
Organization: Indian Navy (Department Of Military Affairs) seeks vehicle hiring services on a per vehicle-day basis for sedan category. Scope includes air-conditioned, roadworthy, mechanically fit, clean, presentable sedans for local and outstation rounds in Velore, Tamil Nadu (631001). Estimated value: ₹2,243,052; EMD: ₹67,000. No BOQ items recorded. Contract terms permit up to 25% variation in quantity or duration. Vendors must maintain a local service office and comply with accident/insurance provisions. Unique risk/expense clauses govern vehicle rejection and government cost recovery.
Technical Specifications & Requirements
- Vehicle type: Sedan (air-conditioned) with round-trip capability for local and outstation duties in Tamil Nadu.
- Eligibility notes indicate an office of the Service Provider must be located in the consignee state; documentary evidence required.
- Insurance and accident terms require the seller to indemnify the Government, with police reporting in case of incidents; no government compensation for driver/vessel damage; court of inquiry binding; cost of repairs borne by seller.
- No BOQ items; standard MoD vehicle hiring terms apply, including risk/expense reimbursements if government sources hire elsewhere.
- EMD: ₹67,000; contract value: ₹2,243,052; quantity fluctuations allowed up to 25%.
Terms, Conditions & Eligibility
- EMD: ₹67,000; payment and delivery terms governed by MoD vehicle-hire clauses.
- Bidder must not be under liquidation or bankruptcy; provide an undertaking.
- Office location requirement: service provider must have an office in the consignee state.
- Insurance: proof that insurer has notice of government interest; indemnity against claims; driver death/accidents not compensated by government; risk of non-performance leads to consequences including re-hiring at seller’s expense.
- Variation clause allows 25% change in scope or duration; penalties and reimbursements apply as per MoD terms.
Key Specifications
-
Vehicle category: sedan, air-conditioned
-
Delivery/round-trip scope: local and outstation travel
-
Estimated contract value: ₹2,243,052
-
EMD: ₹67,000
-
Variation: up to 25% in quantity/duration
-
Office requirement: service provider must have an office in the consignee state
Terms & Conditions
-
EMD amount and submission details must be provided with bid
-
25% scope/duration variation allowed during contract issuance
-
Service provider office location must be in the consignee state
-
Insurance, accident responsibilities, and indemnity obligations for seller
Important Clauses
Payment Terms
Payment under MoD vehicle hiring terms; specific milestones not disclosed; EMD must be submitted with bid
Delivery Schedule
Round-trip vehicle deployment as per task orders; quantity/duration adjustments permitted up to 25%
Penalties/Liquidated Damages
Risk/expense provisions allow Government to hire from other sources at seller’s risk; deductions for non-performance
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Office of service provider located in consignee state with documentary evidence
-
Experience in vehicle-hiring or similar service; availability of air-conditioned sedans
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
20
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; All vehicles are to be air-conditioned, roadworthy, mechanically fit, clean and presentable; Local + Outstation; Plain; As per Scope of Works; Round Trip
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Pre-Bid & Qualification
Pre-Bid Date
26-10-2026 11:00:00
Pre-Bid Venue
CDR LOG OFFICE, INAS 312 INS RAJALI, ARAKKONAM-631006
Delivery Details
Delivery Locations
1
Delivery Cities
Vellore
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Vellore | Vellore | - | - | 4 | - | Maximum No. of Vehicles required in a Day/Event : 330 |
Authority Records
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Documents 6
GeM-Bidding-9910754.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for vehicle-hiring or similar service
Financial statements (audited if available)
EMD submission document (₹67,000)
Technical bid documents and compliance certificates
OEM authorizations or vehicle brand certifications (if applicable)
Proof of office in the consignees state
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for Indian Navy sedan hire tender in Velore Tamil Nadu 2026?
Bidders must submit EMD ₹67,000, GST, PAN, experience certificates, financials, and technical compliance with the MoD terms. Provide proof of local office in the consignee state and ensure the sedan fleet meets air-conditioned, roadworthy, and presentation criteria. Follow variation allowances up to 25%.
What documents are required for the Indian Navy vehicle hiring bid in Tamil Nadu?
Required documents include GST certificate, PAN card, experience certificates, audited financial statements, EMD submission, technical bid and OEM authorizations if applicable, plus evidence of a local service-office in the consignee state. All must be submitted with the bid.
What are the key technical requirements for the sedan hire tender in Velore?
Key requirements specify air-conditioned sedans, local/outstation trip capability, and presentation standards. No BOQ is provided; ensure fleet is robust, clean, and roadworthy. Adhere to MoD terms on insurance coverage, accident reporting, and indemnity obligations.
What is the EMD amount for the Velore vehicle hire procurement?
The EMD for this tender is ₹67,000. It must accompany the bid in the form specified by the MoD terms. Failure to provide EMD can lead to bid rejection or disqualification from the tender process.
When can the contract quantity or duration be varied for this MoD tender?
Contract quantity or duration may be increased or decreased by up to 25% at the time of contract issue, and the value may be adjusted with the service provider’s consent if lump-sum in scope. This clause enables scope adjustments during execution.
What are the insurance/accident liabilities for the vehicle hire contract?
The seller must prove insurance coverage is notified to the government and indemnify the government against claims. In accidents, the government does not compensate drivers; cost of vehicle damage is borne by the seller, with police reporting and a binding Court of Inquiry outcome.
What location and fleet type does the Velore Vello Tamil Nadu tender cover?
Tenders cover Velore, Tamil Nadu 631001 with air-conditioned sedan fleets for local and outstation trips. Fleet must be presentable, mechanically fit, and suitable for round-trip duties as per the Department Of Military Affairs terms.
What happens if a vehicle is rejected under MoD vehicle hiring terms?
If a vehicle is rejected, government authority may hire from another source at the seller’s risk and expense. The seller bears liability for any losses or inconvenience caused, and related charges are recoverable under the risk/expense framework.