Shri Mata Vaishno Devi University X-ray Baggage Scanner Tender Jammu & Kashmir 2026 - ISMHA QR V3 Compliant with 24 Month Warranty
Bid Publish Date
02-Sep-2026, 11:34 am
Bid End Date
14-Sep-2026, 1:00 pm
EMD
₹30,000
Location
Progress
Key Highlights
- • OEM must hold AERB Commercial production license for X-ray baggage scanners for >8 years
- • Two service engineers must be based in the J&K region
- • Performance certificate required for minimum 2 identical tunnel-size X-ray baggage scanners
- • Warranty of 24 months from the date of installation
- • EMD of ₹30,000; option to adjust quantity up to ±25% during contract
- • Delivery period calculations include extended time rules with minimum 30 days
- • Boundary for conformity and specific technical specifications to be provided by bidder
Tender Overview
Shri Mata Vaishno Devi University seeks bids for an X-ray baggage inspection system aligned with MHA QR (V3) specifications. The procurement scope includes a single or multi-unit X-ray baggage scanner with minimum tunnel dimensions and throughput requirements. The EMD is ₹30,000, underscoring a focused yet rigorous vendor selection. The OEM must hold a commercial production license from AERB for over 8 years, and provide two service engineers based in the J&K region. The supplier should also demonstrate performance certificates for at least two identical tunnels, showing five years of continuous government/public sector usage. A 24-month warranty from installation is mandatory. Key differentiators include region-specific service capability and long-term performance validation. This tender targets suppliers able to meet strict regulatory and operational standards while delivering reliable support in Jammu & Kashmir.
Technical Specifications & Requirements
- System Category: X-ray baggage scanner per MHA QR (V3) with conformity to technical requirements
- Technical parameters to be provided: System Size, Minimum Tunnel Width, Minimum Tunnel Height, Minimum Conveyor Capacity (kg), Minimum Throughput (bags/hour), and Minimum Thickness of Steel Penetration
- Compliance: conformity to technical requirements; bullet points to be populated with exact tunnel size and capacity in the vendor’s submission
- OEM license: AERBCommercial production license >8 years; supporting documents required
- Local service capability: two engineers located in J&K for on-site support
- Demonstrable performance: certificates for two scanners of identical tunnel size with 5-year public-sector/defense usage
- Warranty: 24 months from installation date
Terms, Conditions & Eligibility
- EMD: ₹30,000; must be submitted as specified in tender terms
- Quantity flex: up to 25% increase/decrease at contract initiation and during currency
- Delivery window: calculation method for extended periods; minimum delivery impact controlled
- Documentation: OEM license proof, regional service credentials, performance certificates for two scanners, installation warranty terms
- Warranty/penalties: 24-month machine warranty; post-installation support terms to be defined
- Additional terms: bidders must comply with all specified ATC clauses and deliver as per buyer terms
Key Specifications
-
X-ray baggage scanner conforming to MHA QR (V3) with explicit conformity to technical requirements
-
Minimum tunnel width and height must be specified by bidder
-
Minimum conveyor capacity in kilograms to be declared by bidder
-
Minimum throughput: bags per hour to be declared by bidder
-
Minimum thickness of steel penetration to be declared by bidder
-
OEM must hold AERB commercial production license for 8+ years with supporting documents
-
Two service engineers must be based in the J&K region
-
Performance certificates for two scanners of identical tunnel size with 5 years of government/public sector usage
-
24-month warranty from installation date
Terms & Conditions
-
EMD of ₹30,000 and quantity adjustment up to 25% during contract
-
OEM license requirement: AERB license >8 years with documentation
-
Regional service capability: two engineers in J&K and local credentials
-
Performance certification: two identical tunnel scanners, 5 years usage
-
Warranty: 24 months from date of installation
Important Clauses
Payment Terms
Payment terms aligned with delivery milestones and project completion; EMD to be submitted with bid; standard government payment timeline applies
Delivery Schedule
Delivery period determined by contract; option to adjust quantity up to 25% with extended delivery time as per policy; minimum 30 days extension
Penalties/Liquidated Damages
Penalties for delays to be defined; performance warranty obligations with service terms post-installation
Bidder Eligibility
-
Must hold AERB Commercial production license for X-ray baggage scanners for 8+ years
-
Must provide two service engineers located in the J&K region
-
Must provide performance certificates for two scanners of identical tunnel size with 5-year government/public sector usage
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
75
OEM Avg. Turnover
60
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
X ray baggage inspection system as per MHA QR (V3) (Q2)
Advisory Bank
HDFC Bank
ePBG Percentage
5%
ePBG Duration (Months)
25
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Reasi
Delivery Pincodes
182320
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepak Sharma | 182320,Shri Mata Vaishno Devi University Campus Sub-Post Office, Katra Jammu and Kashmir | Reasi | Jammu And Kashmir | 182320 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9685370.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
OEM authorization and license proof (AERB)
Proof of two service engineers based in J&K
Performance certificates for two identical tunnel-size X-ray baggage scanners (5+ years usage)
Installation date warranty terms and post-warranty support plan
Bid security deposit or EMD submission proof (₹30,000)
Technical bid detailing system size, tunnel width/height, conveyor capacity, throughput, and steel penetration
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| CONFORMITY | Conformity to technical requirements | As per QR/specification for ' X-RAY BAGGAGE INSPECTION SYSTEM', approved by MHA vide letter No. F/No. W-42011(494)/QRs/CISF/ Tech/2008/MHA - Prov-I-1422 Dated 08th September, 2016. (Copy of QRs / TDs uploaded in GeM portal) |
| TECHNICAL SPECIFICATIONS | System Size | Small Size |
| TECHNICAL SPECIFICATIONS | Minimum Tunnel Width | 60 cm (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Tunnel Height | 40 cm (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Conveyor Capacity (in kg) | 160 kg (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Throughput Count (Bags per hour) | 200 |
| TECHNICAL SPECIFICATIONS | Minimum Thickness of Steel Penetration | 35 mm |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for X-ray baggage scanner tender in Jammu & Kashmir 2026?
Bidders must meet the OEM license criteria from AERB for 8+ years, provide two J&K-based service engineers, and submit performance certificates for two identical tunnel scanners with 5 years of public-sector usage. Include EMD ₹30,000 and warranty terms; comply with MHA QR V3 specifications.
What documents are required for X-ray baggage scanner procurement in JM region?
Submit GST, PAN, OEM license proof, service engineer credentials in J&K, performance certificates for two identical tunnels (5 years), installation warranty terms, EMD receipt, and technical bid detailing system dimensions, throughput, and steel penetration.
What are the key technical standards for the X-ray baggage scanner tender?
System must conform to MHA QR V3 requirements; provide exact tunnel size, width, height, conveyor capacity, and throughput as per bidder’s technical bid; ensure AERB license compliance and performance certificates for two scanners.
What is the EMD amount and its purpose for this tender?
EMD is ₹30,000. It acts as bid security to discourage non-serious bids; eligible bidders must submit EMD along with their bid documents and ensure return of EMD after contract award or as per tender rules.
What are the delivery and quantity adjustment terms for this tender?
The buyer may increase or decrease quantity up to 25% at contract placement and during currency. Delivery period can extend with the calculated time formula, subject to a minimum of 30 days extension and overall contract conditions.
What is the warranty requirement for the X-ray baggage scanners?
A mandatory warranty of 24 months from the installation date is required, covering on-site support and replacement parts as per the terms specified in the bid terms and ATC.
What performance evidence is required for bidder qualification?
Provide certificates for at least two identical tunnel-size scanners demonstrating satisfactory operation in Govt/Public Sector/Defense/Railways/Airport settings for a minimum of 5 years.
Which region-specific requirements affect service support in J&K?
Bidders must deploy two service engineers located in the J&K region with verifiable local credentials to ensure timely on-site support and compliance with regional service obligations.