UPRVUNL Lucknow A4 & Legal Size Multifunction Printer Tender 2026 Compliance with ISO/IEC 24734 and 25% Quantity Option
Bid Publish Date
17-Jun-2026, 12:49 pm
Bid End Date
12-Sep-2026, 9:00 am
Value
₹3,99,191
Location
Progress
Tender Overview
The procurement entity is the Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited (UPRVUNL), Lucknow, seeking A4 and Legal Size Multifunction Printers (MFP) under the Q2 category for deployment at Jhansi, Uttar Pradesh. Estimated value: ₹399,190.50 with an option clause allowing up to 25% quantity variation at contracted rates. Expected capabilities include laser/LED MFPs with auto duplexing, scanning, and connectivity suitable for government office environments. The tender emphasizes compatibility with standard printing performance metrics and on-site warranty terms, with the unique option to adjust order quantity during the contract term.
Technical Specifications & Requirements
Bidder must provide printers meeting or exceeding the listed capabilities:
- Printing technology, print speed per ISO/IEC 24734 for A4 (monochrome/colour) and for inkjet variants, including PPM and IPM metrics; auto duplexing; fax availability as applicable; and OS compatibility.
- Scanning: maximum scan area, scan-to functions, and original document feeder type with feeder capacity specified; main paper tray count and overall connectivity.
- Service: on-site warranty in years, with extended warranty terms beyond standard warranty; certified hardware standards and any OEM authorizations required.
- Compliance: adherence to IS/ISO standards for performance and durability, with explicit mention of required certifications and supplier qualifications.
- Delivery: terms around delivery schedule, installation support, and warranty activation.
Terms, Conditions & Eligibility
Key terms include a quantity adjustment option of up to 25%, with delivery timelines linked to the original and extended delivery periods. Bidders must comply with the buyer’s ATC, provide required documentation for bid submission, and accept the option clause. The clause sets how delivery timelines adjust when quantities change during contract execution, ensuring minimum 30 days for added time if applicable. All other standard procurement conditions apply as per UP government norms.
Key Specifications
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- Product category: A4 and Legal Size Multifunction Printer (MFP)
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- Printing capability: Laser/LED MFPs with ISO/IEC 24734 speed metrics (A4) for monochrome and color; inkjet metrics where applicable
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- Duplexing: Auto Duplexing (2-sided printing/copying)
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- Scanning: Maximum Scan Area (Platen/ADF); Scan To functions; Original Document Feeder Type; Feeder Capacity
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- Paper handling: Number of Main Paper Tray; Feeder Capacity; total sheet handling capability
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- Connectivity: USB, Ethernet, and potential wireless options as specified
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- Warranty: On Site Warranty (in Years); Extended Warranty (in Years) over standard
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- Compliance: IS/ISO standards; OEM authorization as required
Terms & Conditions
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EMD not explicitly stated in data; ensure submission per tender terms
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Quantity may be increased/decreased by up to 25% during and after contract
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Delivery period aligns to original order plus extended period with formula
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On-site warranty and possible extended warranty terms apply
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Bidder must comply with Buyer Added Terms and ATC document
Important Clauses
Payment Terms
Not specified in data; assume government procurement norms apply; ensure clarity in bid response
Delivery Schedule
Delivery period begins from last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided terms; verify LD provisions in ATC document
Bidder Eligibility
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Experience in supplying similar MFPs to government or large enterprises
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Financial stability evidenced by annual turnover aligned with tender scope
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Compliance with OEM authorization or dealer certification
Tender Data
Bid Details
Quantity
20
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
2
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9480330.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
6 Updates Update
Extended Deadline
12-Sep-2026, 3:30 am
Opening Date
12-Sep-2026, 4:00 am
Update
Extended Deadline
22-Aug-2026, 3:30 am
Opening Date
22-Aug-2026, 4:00 am
Update
Extended Deadline
14-Aug-2026, 3:30 am
Opening Date
14-Aug-2026, 4:00 am
Update
Extended Deadline
31-Jul-2026, 3:30 am
Opening Date
31-Jul-2026, 4:00 am
Update
Extended Deadline
25-Jul-2026, 3:30 am
Opening Date
25-Jul-2026, 4:00 am
Update
Extended Deadline
02-Jul-2026, 7:30 am
Opening Date
02-Jul-2026, 8:00 am
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates for similar MFP supply
Financial statements (business stability)
EMD/Security deposit documentation (if applicable per terms)
Technical bid documents confirming printer specs
OEM authorizations or dealer certificates
Any ISO/IEC conformance certificates if specified
Declaration of compliance with Buyer Added Terms
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | Yes, No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS, Microsoft Windows Server |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | No, Yes Or higher |
| Scanning Capabilities | Maximum Scan Area (Platen/ADF) | A4, A4 and Legal Or higher |
| Scanning Capabilities | Scan To Functions | Email, Scan to Local Computer |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Feeder Capacity (Number of Sheets) (For Scanning and Copying) | Not Applicable for Platen, 1 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for A4 and legal size printer tender in Jhansi?
Bidders should submit GST, PAN, experience certificates, financial statements, and OEM authorizations, along with technical bid documents demonstrating IS/ISO compliance. Ensure 25% quantity variation acceptance and confirm on-site warranty terms. Review ATC for delivery and payment specifics, then submit through the designated portal by the stated window.
What documents are required for UP government MFP procurement?
Required documents include GST registration, PAN, company profile, experience certificates for similar MFP supply, financial statements, EMD documentation if applicable, OEM authorization, and technical compliance certificates. Also include bid declaration on compliance with Buyer Added Terms and the ATC document.
What are the essential technical specifications for MFPs in this tender?
Printers must support auto duplexing, scanning with feeder capacity and maximum scan area, multiple connectivity options, and OS compatibility. Speed metrics should align with ISO/IEC 24734 for A4 monochrome/color and inkjet variants, with on-site and extended warranty terms clearly defined.
When is the delivery deadline for the Jhansi MFP tender?
Delivery terms depend on the original delivery order plus possible extended period under the 25% quantity option. The extension uses the formula (Increased quantity / Original quantity) × Original delivery period with a minimum of 30 days, subject to contract conditions.
What are the EMD requirements for UP government printer tender 2026?
EDM details are not explicitly stated in the available data; bidders should verify the ATC document for the exact EMD amount, mode of payment, and submission deadlines to ensure compliance with procurement norms.
Which standards and certifications are mandatory for this UP tender?
Bidders must show IS/ISO conformity for performance and durability; OEM authorizations or certifications may be required. Ensure printer models are compatible with organizational standards and provide evidence in the technical bid against the ATC documentation.
How to handle quantity adjustments during contract execution?
The purchaser may increase/decrease quantity by up to 25% at contracted rates. Delivery timelines extend proportionally based on the increased quantity, ensuring minimum 30 days for added time. Prepare bids with scalable logistics and installation plans to accommodate fluctuations.
What is the role of the ATC document in this bid submission?
The ATC document outlines purchaser-specific terms including option clauses, delivery, and warranty requirements. Bid submissions must reference and comply with ATC provisions, ensuring alignment with the election of quantity variation and delivery terms.