Directorate Of Historical And Antiquarian Studies Assam Event Management Tender 2026 Kamrup ISG Compliance
Progress
Key Highlights
- • Local Assam service office requirement and dedicated toll-free support
- • 25% scope/duration variation rights for lump-sum contracts
- • EMD amount: ₹78,000; estimated contract value: ₹2,060,000
- • Delivery/installation location: Guwahati, Kamrup Metro
- • Salaries payable by service provider with PF/ESIC documentation prior to reimbursement
- • GST, PAN, trade license and bidder turnover considerations under ATC
- • No BOQ items specified; focus on event management capability and IT/marketing services
- • Mandatory certificates and documentation; non-submission leads to rejection
Tender Overview
The Directorate Of Historical And Antiquarian Studies, under the Indigenous And Tribal Faith And Culture Department, invites bids for comprehensive event, seminar, workshop, exhibition, and related management services in Kamrup district, Assam. Estimated contract value is ₹2,060,000 with an earnest money deposit of ₹78,000. The project scope covers conceptualization, planning, coordination and staffing, IT-related work, marketing and promotion across multiple event formats at the Guwahati area address provided. The tender emphasizes adaptable scope via a 25% quantity/duration variation clause and requires bidders to establish a local service presence in Assam. A unique procurement attribute is the emphasis on turnkey management including logistics, execution, and post-event support. This opportunity targets agencies with demonstrable capability in cultural event management and related IT and marketing tasks within the state.
Technical Specifications & Requirements
- No technical specifications are provided in the tender; the procurement focuses on management services for events/exhibitions.
- Required capabilities include: conceptualization and planning, coordination and staffing, IT-related work, and marketing/promotional activities.
- EMD: ₹78,000; Estimated value: ₹2,060,000; Location: Kamrup, Assam; Delivery/venue: Directorate of Historical and Antiquarian Studies, Guwahati, PANBAZAR, Kamrup Metro.
- Clause highlights include a 25% flex to scale scope or duration, subject to consent for lump-sum services, and mandatory proof of office presence in Assam.
- Financial discipline: service provider salaries paid by the provider with statutory documentation (PF/ESIC) prior to claiming reimbursement.
- Documentation and certificates are mandatory; non-submission risks rejection.
Terms, Conditions & Eligibility
- EMD: ₹78,000; no explicit delivery timeline beyond contract scope; scope allows up to 25% increase in quantity/duration.
- Firm must have a local Assam service office and dedicated toll-free support.
- Payment terms require service provider staff wages to be paid upfront by the provider with statutory filings before reimbursement.
- No explicit brand requirements; adherence to GST, PAN, trade license, and turnover may be enforced per ATC clauses.
- Bidder must avoid liquidation or bankruptcy and provide an undertaking to this effect; non-compliance leads to rejection.
- Documentation requirements include uploading all certificates and documents sought in the ATC and corrigenda; non-submission risks disqualification.
Key Specifications
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Event management scope: conceptualization and planning, coordination and staffing, IT-related work, marketing and promotion
-
Estimated value: ₹2,060,000; EMD: ₹78,000
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Location: Kamrup, Assam; delivery address: Directorate of Historical and Antiquarian Studies, Guwahati
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Variation clause: up to 25% increase in quantity/duration with consent
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Payment terms imply upfront salary payments by service provider with statutory documentation
Terms & Conditions
-
EMD of ₹78,000 required with bid submission
-
Local Assam service office mandatory and toll-free support
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25% quantity/duration variation allowed with contract issuance
-
Salaries paid by provider with PF/ESIC before reimbursement
Important Clauses
Payment Terms
Service provider salaries must be paid upfront; reimbursement upon submission of PF/ESIC and related bank statements; GST, PAN and statutory compliance required.
Delivery Schedule
Delivery/onsite execution at Directorate of Historical and Antiquarian Studies, Guwahati, Assam; no fixed deadline published, scope is event management across multiple formats.
Penalties/Liquidated Damages
Not explicitly detailed; contract allows 25% variation in scope with consent; penalties would be governed by standard tender terms and conditions.
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking
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Must have a local office in Assam with service capability
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Demonstrated experience in cultural/event management with IT and marketing competence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; workshop, cultural event, exhibition, panel discussion, lecture series; Conceptualization and Planning, Coordination and Staffing, IT related work, Marketing and Promot..
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Pre-Bid & Qualification
Pre-Bid Date
15-09-2026 09:00:00
Pre-Bid Venue
directorate of historical and antiquarian studies, panbazar, guwahati-1, namrata kakoti, 9101376812
Delivery Details
Delivery Locations
1
Delivery Cities
Kamrup Metro
Delivery Pincodes
781001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Namrata Kakoti | 781001,Directorate of Historical and Antiquarian Studies, Assam, Guwahati- 781001 | Kamrup Metro | Assam | 781001 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9872246.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar event management projects
Financial statements or turnover proof
EMD deposit proof (online or DD) of ₹78,000
Technical bid documents confirming conceptualization, planning, coordination, staffing, IT and marketing capabilities
OEM authorizations or agency certifications (if applicable)
Trade license and statutory compliance documents
Proof of Assam local office address and contact details
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Kamrup event management tender in Assam 2026
Bidders must submit GST registration, PAN, experience certificates for similar events, financial statements, and ₹78,000 EMD. Provide technical bid detailing conceptualization, staffing, IT, and marketing capabilities. Ensure local Assam office and toll-free support; comply with 25% variation clause if scope changes.
What documents are required for Assam event management bid 2026
Required documents include GST certificate, PAN, trade license, turnover proof, experience certificates for similar projects, financial statements, EMD proof, technical bid, and Assam-based office proof. Additional OEM authorizations or certifications may be needed as per ATC/Corrigendum.
What are the delivery terms for the Assam cultural event procurement
Delivery is onsite at Directorate of Historical and Antiquarian Studies, Guwahati (PANBAZAR, Kamrup Metro). The contract allows up to 25% scope/duration increase; ensure dedicated support and timely IT and marketing deliverables within the event schedule.
What is the EMD amount for the Assam event management bid 2026
The EMD amount is ₹78,000. Payable via online or demand draft as per tender instructions; ensure EMD submission accompanies the bid and matches the tender's value requirement.
What are the key eligibility criteria for the Kamrup tender
Eligibility requires not being under liquidation or bankruptcy, a local Assam service office, dedicated support contact, and prior experience in similar events with IT and marketing components; submit undertaking if required.
What standards or certifications are sought for this procurement
Tender emphasizes GST and PAN compliance, applicable trade licenses, and any specific ATC requirements; ensure all documents are uploaded and certificates are current; no ISI/ISO specification is explicitly stated in the available data.
How to verify payment terms for service providers in this tender
Payment terms require the service provider to pay staff wages upfront with PF/ESIC documentation; reimbursement from the buyer occurs after submission of statutory documents and payroll proof; confirm with the ATC for any revisions before contract signing.
What happens if scope increases by 25 percent in this tender
The buyer may increase scope or duration up to 25 percent at contract issue and again at award with consent; lump-sum contracts can also see a 25 percent value increase with service provider consent.