Directorate Of Employment & Training Cleaning Services Tender Mahesana Gujarat 0% GST 2026
Progress
Key Highlights
- • GST concession: 0% GST for eligible Gujarat government tender organization
- • 25% quantity/duration variation allowance during contract and after issue
- • DD-based EMD or PBG options with hard-copy delivery deadlines (5-15 days)
- • Must have an office of service provider located within the state of consignee
- • Escalation matrix required for service support and clear support contact details
- • No explicit BOQ; scope includes indoor and outdoor general cleaning, sweeping, mopping, dusting, sanitation and disinfection
- • Sub-contracting and assignment require prior written consent; joint liability retained by bidder
- • Past project experience accepted via multiple document proofs
Tender Overview
The Directorate Of Employment & Training, Labour And Employment Department Gujarat invites bids for Cleaning, Sanitation and Disinfection Services in MAHESANA (382165). Estimated value: ₹1,505,660.04. Scope covers general cleaning (sweeping, mopping, dusting) for indoor and outdoor office/institutional spaces under an outcome-based contract. The contract allows a 25% variation in quantity or duration and may extend scope/value with the provider’s consent. GST concession applies at 0% for eligible entities, with a government notification governing exemption. An office of the service provider must be located within the consignee’s state, and an escalation matrix for service support must be provided.
Technical Specifications & Requirements
- Service category: Cleaning, Sanitation and Disinfection (outcome-based) for office/commercial/institutional/residential spaces, including both indoor and outdoor cleaning.
- Financials: Estimated Value ₹1,505,660.04; EMD not specified; alternative EMD/payment options include DD payable at MEHSANA; post-award, DD can substitute for PBG with hard-copy delivery within 15 days.
- Compliance: Gujarat GST concessional rate 0% for eligible institutions; notification ROTANI/HASAB/Z-1/GST EXEMPTION/2018/753 (09/02/2018).
- Service delivery: Escalation matrix required; service provider must maintain an on-file local presence in the state of the consignee for support and compliance.
- Sub-contracting: Sub-contracting requires prior written consent; assignment requires prior consent and joint liability remains with the bidder.
- Past experience: Documents proving past projects acceptable as evidence of experience; no explicit minimum years stated in the data.
Terms, Conditions & Eligibility
- EMD/PBG: EMD submission via DD acceptable; hard copy delivery within 5 days from bid end/open date; after award, DD may substitute PBG with hard copy delivery within 15 days.
- Quantity/Duration: Buyer may increase/decrease contract quantity or duration up to 25% at issue; post-issue, 25% permissible for scope expansion with provider consent.
- GST: 0% concessional GST applicable; certificate issued after award; bid to account for concessional GST.
- Sub-contracting: No full/partial subcontracting without prior written consent; bidder remains jointly and severally liable.
- Documentation: Required service/support contact details, and evidence of eligibility; specific documents to be submitted align with T&C and applicable government procurement rules.
- Warranty/Support: Service availability and escalation procedures must be defined; local office presence supports service delivery and compliance.
- Payment terms: Not explicitly defined in the data; DD-based EMD and post-award DD/PBG handling are described. All terms must align with GeM/Government norms.
Key Specifications
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Cleaning, Sanitation and Disinfection services for indoor/outdoor office spaces
-
Estimated contract value: ₹1,505,660.04
-
0% GST concessional rate applicable for eligible institution
-
Variation rights up to 25% in quantity or duration
-
Escalation matrix and local service office requirement
Terms & Conditions
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Key Term 1: EMD submission via DD payable at MEHSANA
-
Key Term 2: 0% GST concession for eligible organization
-
Key Term 3: 25% contract quantity/duration variation permitted
Important Clauses
Payment Terms
EMD submitted as DD; post-award, DD can substitute PBG with hard-copy delivery within 15 days; payment terms aligned with GeM/government norms
Delivery Schedule
Contract allows up to 25% variation in quantity/duration; escalation matrix required; service office must be in state of consignee
Penalties/Liquidated Damages
Not explicitly detailed in data; penalties and LD, if any, would be governed by GeM/Government terms and contract specifics
Bidder Eligibility
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Bidder must have GST registration with applicable concession if eligible
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Service provider must have a local office in Gujarat state
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Past project experience acceptable through provided documents
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Compliance with escalation matrix and service support requirements
Tender Data
Bid Details
Quantity
19602
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
13
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Mahesana
Delivery Pincodes
384002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ansari Mahmmadajamal | 384002,GOVT. INDUSTRIAL TRAINING INSTITUTE, MEHSANA, 204, G.I.D.C. -1, NEAR- WATER TANK, MODHERA CROSS ROAD, TA - MEHSANA, DI - MEHSANA | Mahesana | Gujarat | 384002 | 3339 | - | Frequency in each cycle : 2 Number of working days in a month : 23 Number of cycles during Contract Period : 276 |
Authority Records
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Documents 5
GeM-Bidding-9837665.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (past projects in cleaning/maintenance)
Financial statements (audited or as required by procurement norms)
EMD submission proof (DD or other approved mode) and scanned copy uploaded
Technical bid documents demonstrating compliance with service scope
OEM authorizations (if applicable) and escalation matrix
Proof of local office presence within Gujarat state
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for cleaning services tender in Mahesana Gujarat 2026?
Bidders must submit GST, PAN, financials, past experience proof, EMD via DD payable at MEHSANA, and technical bid documents. Ensure eligibility for 0% GST concession, provide escalation matrix and proof of local Gujarat office, and comply with the 25% variation clause for contract scope.
What documents are required for Gujarat cleaning tender submission 2026?
Required documents include GST certificate, PAN, audited financial statements, past project experience proofs, EMD proof (DD), technical bid, OEM authorizations (if applicable), and evidence of a Gujarat-based service office. Upload scanned copies and deliver hard copies as specified.
What are the technical scope details for cleaning and disinfection tender Gujarat?
Scope covers indoor/outdoor general cleaning (sweeping, mopping, dusting) plus sanitation and disinfection for office/commercial/institutional/residential spaces under an outcome-based contract; no BOQ items are listed, but service quality and escalation requirements apply.
What is the impact of 0% GST concession on bid submission in Gujarat?
Eligible bidders must account for 0% GST in bid pricing as per ROTANI/HASAB/Z-1/GST EXEMPTION/2018/753; certificate issued after award; bid should reflect concessional GST rates where applicable and supporting documents must be provided.
When can contract scope be increased under this cleaning tender in Gujarat?
The buyer may increase contract quantity or duration by up to 25% at contract issue; post-issue, scope expansion remains allowed up to 25% with the service provider’s consent.
What are the payment and EMD submission terms for the Gujarat bid?
EMD can be submitted as a Demand Draft payable to PRINCIPAL ITI MEHSANA; scanned copy uploaded with bid; hard copy due within 5 days of bid end/date; post-award, DD may substitute PBG with delivery of original DD within 15 days.
What is the required service presence for support in Gujarat?
The bidder must maintain an office of the service provider within the state of the consignee (Gujarat); provide an escalation matrix with telephone numbers for service support and ensure local availability for timely service delivery.
What eligibility criteria cover past projects for this cleaning tender?
Past project experience can be demonstrated through multiple documents accepted by the buyer; no single minimum year requirement is stated, but the documents must prove capability to deliver cleaning, sanitation, and disinfection services for similar settings.