Jammu and Kashmir State Power Development Corporation Facility Management & IT Equipment Tender DODA JK 2026
Bid Publish Date
06-Sep-2026, 3:24 pm
Bid End Date
16-Sep-2026, 4:00 pm
EMD
₹1,00,000
Location
Progress
Tender Overview
The Jammu And Kashmir State Power Development Corporation invites bids for inclusive Facility Management Services – Lump Sum Based covering digitization/scanning of up to 300,000 A4 pages at 600 dpi BW, supply of photostate machines (Canon/Xerox), i5 laptops/desktops (Acer/HP/Lenovo), computer chairs and tables, plus AMC for 2 Photostat Machines. EMD is ₹100,000. Scope spans document digitization, hardware supply, and ongoing maintenance. Location is DODA, Jammu & Kashmir with a lump-sum contract structure and consumables included. The bid includes a flexible, scalable work framework under 25% quantity/duration adjustments post-award, while keeping the service provider’s pricing intact. This procurement targets a single integrated FM/IT equipment package to streamline government document management and imaging operations.
Key Specifications
-
300,000 pages to be scanned at 600 dpi in Black & White
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Canon/Xerox photostat machines to be supplied/maintained
-
i5 laptops/desktops from Acer/HP/Lenovo to be supplied
-
Computer chairs and tables to be supplied
-
AMC for 2 Photostat Machines included in Lump Sum
Terms & Conditions
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25% quantity/duration variation allowed during contract
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₹100,000 EMD required to participate
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Consumables included within contract cost
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2 Photostat Machines AMC included
Important Clauses
Payment Terms
Payment terms not detailed in tender; standard government terms to be provided in ATC.
Delivery Schedule
Delivery/implementation timeline not specified; bidders should prepare phased deployment plan aligned with 25% scope adjustment.
Penalties/Liquidated Damages
Penalty provisions not explicitly stated; ATC may define LD for delays or non-performance.
Bidder Eligibility
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Proven ability to manage large-scale digitization projects (300k pages) and hardware provisioning
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Experience with Canon/Xerox photostat equipment AMC
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Financial capacity to support lump-sum contract including consumables
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Digitilizng/Scanning of documents (pages in A4 size with 600dpi in black and white total pages is 300000; Digitilizng/Scanning of documents (pages in A4 size with 600dpi in black and white total pages is.. , Facility Management Services - LumpSum Based - Supply of Photostate Machine / Photo Scanner of Brand Canon/Xerox; Supply of Photostate Machine / Photo Scanner of Brand Canon/Xerox; Consumables to be provided by service provider (inclusive in contract.. , Facility Management Services - LumpSum Based - Supply of i5 Laptop/Desktop of brand Acer/HP/Lenovo; Supply of i5 Laptop/Desktop of brand Acer/HP/Lenovo; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - Supply of Computer Chair; Supply of Computer Chair; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - Supply of Computer Table; Supply of Computer Table; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - AMC for Photo Machine 2Nos; AMC for Photo Machine 2Nos; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Ramban
Delivery Pincodes
182148
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tanveer Ahmad Wani | 182148,Chanderkote NH-1 near Chief Engineer Civil office PDC | Ramban | Jammu And Kashmir | 182148 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9852686.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
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Required Documents
GST certificate
PAN card
Experience certificates (relevant digitization/IT equipment projects)
Financial statements (profit & loss, balance sheet)
EMD submission proof (₹100,000)
Technical bid documents showing approach to digitization and maintenance
OEM authorizations for Canon/Xerox photostat machines
Certification of equipment brands (Acer/HP/Lenovo)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for facility management services in DODA Jammu and Kashmir 2026?
Bidders must meet eligibility criteria, submit GST, PAN, financials, and EMD of ₹100,000, provide OEM authorizations for Canon/Xerox photostat machines, and present a lump-sum pricing proposal covering digitization, hardware, furniture, and AMC. ATC details will define payment terms and delivery schedules.
What documents are required for the JKSPDCL digitization tender in DODA?
Required documents include GST certificate, PAN, experience certificates for digitization and IT hardware, financial statements, EMD proof of ₹100,000, OEM authorizations for Canon/Xerox devices, and technical bid detailing approach to scanning 300,000 pages at 600 dpi BW.
What is the EMD amount for this Jammu and Kashmir facility contract?
The EMD amount is ₹100,000 and must accompany the bid submission. This reflects the tender’s upfront security requirement and ensures bidder seriousness for the lump-sum facility management and IT equipment package.
Which brands are approved for photostat machines in this tender?
Canon and Xerox photostat machines are specified; bidders must provide OEM authorizations and ensure AMC coverage for two such machines as part of the lump-sum package.
What is the scope of hardware to be supplied under this tender?
Scope includes i5 laptops/desktops from Acer/HP/Lenovo, and supply of computer chairs and tables. Consumables are included in the contract cost, along with AMC for two photostat machines.
Are there quantity adjustments allowed during contract execution?
Yes. The buyer may adjust contract quantity or duration up to 25% at contract issue and after award, with consent from the service provider for scope expansion.
What standards or certifications are required for submission?
Submit OEM authorizations for Canon/Xerox devices, GST, PAN, and relevant experience certificates; ensure capability for large-scale digitization and supply of IT hardware under a lump-sum arrangement.
What is the delivery/installation timeline for this project?
Delivery timelines are not explicitly stated; bidders should propose a phased deployment plan with a feasible schedule, accounting for a possible 25% scope adjustment and AMC activation for the two photostat machines.