Eastern Railway Computer Printer Tender Bidding in India 2026 - IS/ISO Standards, RAM 1024MB, 50,001-100,000 Prints
Bid Publish Date
17-Oct-2026, 12:36 am
Bid End Date
28-Oct-2026, 1:00 pm
Location
Progress
Tender Overview
Eastern Railway invites bids for a Computer Printer (V2) under Railways procurement in India. Although the BOQ shows 0 items and dates are not provided, the contract includes an option clause allowing a +/- 25% quantity change at contracted rates. The scope envisions Supply, Installation, Testing and Commissioning of printers, with specific performance parameters and connectivity requirements. A notable differentiator is the ATC terms mandating OEM yield and duty cycle compliance, along with a minimum RAM of 1024 MB. This tender requires bidders to account for potential volume variations during contract execution while delivering a complete turnkey solution for railway usage. The procurement emphasizes standardized print yields, duty cycle limits, and network capabilities for reliable operation in railway environments.
Technical Specifications & Requirements
- Product: Computer Printer (V2) for Eastern Railway procurement
- Minimum Yields: Black prints – 2300 per cartridge; Cyan/Yellow/Magenta – 1200 per cartridge per IS/ISO/IEC: 19752/2017/24711-24712/2,4711
- Duty Cycle: 50,001 to 100,000 prints per month
- RAM: 1024 MB minimum
- Print Speed: Monochrome A4 – 2 to 6-30 PPM; Colour A4 – 26-30 PPM per ISO/IEC 24734
- Connectivity: USB, Ethernet, Wi-Fi; scope includes Supply, Installation, Testing & Commissioning
- Compliance: IS/ISO/IEC standards referenced; MAF on OEM letterhead
- Delivery/Installation: Inclusively covered under “Supply Installation Testing and Commissioning” per BOQ terms
Terms, Conditions & Eligibility
- Option Clause: Quantity may vary by up to 25% during order and currency, with extended delivery periods calculated as specified
- EMD/Performance: Not explicitly stated in the tender; bidders should verify at bid submission
- Warranty/Support: ATC clauses imply OEM-backed warranty; details to be clarified in tender documents
- Documentation: OEM authorization, RAM/spec compliance, and corroborating ISO/IEC alignment required
- Delivery Timeline: Flexible per option clause; delivery period tied to last delivery order date
- Payment Terms: Not specified; bidders must confirm during bid submission
- Quality/Testing: Minimum print yields, duty cycle, and print speeds governed by IS/ISO standards
- Risk/Compliance: Adherence to connectivity and serviceability requirements for railway environments
Key Specifications
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Product/service: Computer Printer (V2) for Eastern Railway
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Yields: Black 2300; Cyan/Yellow/Magenta 1200 per cartridge (IS/ISO/IEC 19752/2017/24711-24712/2-4711)
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Duty cycle: 50,001 to 100,000 prints/month
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RAM: 1024 MB minimum
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Print speed (A4): Monochrome 2-30 PPM; Colour 26-30 PPM (ISO/IEC 24734)
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Connectivity: USB, Ethernet, Wi-Fi
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Scope: Supply, Installation, Testing & Commissioning
Terms & Conditions
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Option quantity variation up to 25% at contracted rates
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Delivery timeline linked to last date of original delivery order
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OEM letterhead MAF required and IS/ISO/IEC compliance
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Performance metrics: yields, duty cycle, RAM, and speeds
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Complete supply-installation-testing-commissioning included
Important Clauses
Payment Terms
Payment terms not explicitly stated; bidders to confirm terms during bid submission; ensure alignment with delivery milestones and acceptance criteria
Delivery Schedule
Delivery period calculated from last date of original delivery order; option quantity affects extended delivery time as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties/LD not specified in provided terms; bidders should review ATC documentation for any LD provisions
Bidder Eligibility
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Demonstrated experience supplying and installing computer printers in large organizations
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Valid GST registration and PAN with compliance evidence
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OEM authorization proving capability to supply printer model V2
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Financial stability evidenced by financial statements
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
100 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Computer Printer (V2) (Q2)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ajay Kumar Singh | 700001,17, N S ROAD, FAIRLIE PLACE | Kolkata | West Bengal | 700001 | 1 | 25 | - |
Authority Records
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Documents 2
GeM-Bidding-10044103.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar printer supply/install projects
Financial statements (last 2-3 years)
EMD/Security deposit documentation (if applicable)
OEM authorization/authorization letter from printer manufacturer
Technical bid documents demonstrating IS/ISO/IEC compliance
MAF (Manufacturer's Authorization Form) on OEM letterhead
Vendor profile and contact details
Frequently Asked Questions
How to bid on Eastern Railway computer printer tender in India 2026
Bidders should submit GST, PAN, experience certificates, financial statements, EMD documents (if applicable), OEM authorization, and technical compliance. Ensure RAM = 1024 MB, yields per IS/IEC 19752 and 19798, and 50,001–100,000 monthly duty cycle. Include MAF on OEM letterhead.
What documents are required for printer procurement in railway tenders India
Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD documentation, OEM authorization letters, MAF on OEM letterhead, and technical bid demonstrating IS/ISO/IEC compliance and connectivity capabilities (USB, Ethernet, Wi‑Fi).
What are the technical specifications for the printer bid in Eastern Railway
Specifications cover yields: black 2300, cyan/yellow/magenta 1200; duty cycle 50,001–100,000; RAM 1024 MB; print speed monochrome 2–30 PPM, color 26–30 PPM; connectivity USB, Ethernet, Wi-Fi; scope includes supply-installation-testing-commissioning.
When is the delivery timeline for the Eastern Railway printer contract
Delivery timing is tied to the last date of the original delivery order; if option quantity is exercised, extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What qualifies as OEM authorization for the printer tender in India
Bidders must provide OEM authorization on the manufacturer’s letterhead confirming capability to supply the printer model V2, along with MAF and certification of IS/IEC compliance as applicable.
What are the IS/ISO standards referenced for the printer tender
Standards referenced include IS/ISO/IEC 19752/2017 for black prints, IS/ISO/IEC 19798/2017 for color prints, along with general ISO/IEC 24734 for print speed testing and performance validation.
What is the scope of supply for the railway printer contract
Scope includes Supply, Installation, Testing and Commissioning of printers, with OEM-backed warranty and network connectivity requirements (USB, Ethernet, Wi‑Fi) to ensure railway deployment readiness.
What is the minimum monthly duty cycle requirement for bidders
Minimum duty cycle required is 50,001 to 100,000 prints per month, indicating high-volume reliability expectations and sustained performance under railway operating conditions.