East Central Railway Custom Services Tender 2026: Trip Schedule & Maintenance Train Support Bihar
Bid Publish Date
07-Sep-2026, 6:40 pm
Bid End Date
28-Sep-2026, 7:00 pm
EMD
₹3,01,780
Value
₹3,03,55,998
Location
Progress
Tender Overview
East Central Railway, a division of Indian Railways in Bihar (845301), seeks bids for multiple Custom Bid for Services contracts covering Trip Schedule of primary and secondary maintenance trains, Attention of Platform Return Rakes, Monthly/Quarterly IOH schedules, and FCE (First Chamber Evacuation) scheduling. Estimated value: ₹30,355,997.79 with an EMD of ₹301,780. Scope centers on scheduling and operational coordination for rail maintenance assets, with a 50% quantity/duration variation clause allowed by the buyer. No BOQ items are listed. This procurement targets experienced service providers capable of intricate rostering and Railways SLA adherence. A key differentiator is the breadth of schedules across multiple maintenance regimes under a single tender umbrella.
Technical Specifications & Requirements
- No technical specifications are published in the tender data. The buyer’s terms indicate a broad service delivery scope across primary/secondary maintenance trains, platform return rakes, and various schedules (monthly, quarterly, IOH, FCE).
- Core evaluative factors include ability to manage complex rail operations timelines, alignment with Indian Railways scheduling practices, and demonstrated service capability in railway maintenance rosters.
- Critical inputs to plan include the total estimated contract value, EMD, and a 50% scope modification allowance at contract award or during execution.
- Bidders should prepare to demonstrate organizational capacity, compliance readiness, and prior rail scheduling experience if requested by the procuring entity.
Terms & Eligibility
- EMD: ₹301,780 (deposit required per tender rules).
- Estimated value: ₹30,355,997.79.
- Scope allows buyer-initiated quantity/duration changes up to 50%.
- Location: East Champaran, Bihar 845301; procurement falls under East Central Railway (Indian Railways).
- No explicit start/end dates published; bidders should expect standard rail tender timelines and documentation requirements.
- Documentation and compliance to be verified per Government procurement norms; bidders must be prepared to address transit and operational readiness during award.
Key Specifications
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- EMD amount: ₹301,780
-
- Estimated contract value: ₹30,355,997.79
-
- Quantity/Duration variation: up to 50% at contract issue or within execution
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- Location: East Champaran, Bihar (845301)
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- Scope of services: Trip schedules for primary and secondary maintenance trains, platform return rakes, monthly/quarterly IOH/FCE schedules
Terms & Conditions
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Key Term 1: 50% quantity/duration variation allowed by buyer
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Key Term 2: EMD of ₹301,780 required for bid submission
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Key Term 3: No BOQ items; broad service scheduling scope across multiple maintenance regimes
Important Clauses
Payment Terms
EMD must be submitted as specified; subsequent payment terms to be as per Indian Railways standard GST/compliance requirements.
Delivery Schedule
Delivery/implementation timelines to be defined post-award; bidders should align with rail operational calendars and rostering cycles.
Penalties/Liquidated Damages
Standard L&D provisions to be confirmed; bidders should anticipate performance-based penalties tied to schedule adherence.
Bidder Eligibility
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Experience in railway scheduling or maintenance rostering preferred
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Financial capability to support EMD and bid commitments
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Ability to scale services to cover multiple schedule types (monthly, quarterly, IOH, FCE)
Tender Data
Bid Details
Quantity
7
Similar Category
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Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
152
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Trip Schedule of primary maintenance train , Custom Bid for Services - Trip Schedule of Secondary maintenance trains , Custom Bid for Services - Attention of Platform Return Rakes , Custom Bid for Services - Monthly schedule , Custom Bid for Services - First Chamber Evacuation (FCE) , Custom Bid for Services - Quarterly Schedule , Custom Bid for Services - IOH Schedule
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
45
Delivery Details
Delivery Locations
1
Delivery Cities
Purbi Champaran
Delivery Pincodes
845305
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dhiraj Kumar | 845305,Coaching Depot Raxaul | Purbi Champaran | Bihar | 845305 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 12
GeM-Bidding-9859198.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for tender in Bihar East Champaran maintenance schedules?
To bid for this East Central Railway services tender, bidders must submit EMD of ₹301,780 and complete all standard documents (GST, PAN, experience certificates, financials). The scope covers trip schedules for maintenance trains and platform return rakes with up to 50% quantity variation.
What documents are required for East Central Railway maintenance bid?
Required documents include GST registration certificate, PAN card, audited financial statements, experience certificates for railway scheduling, EMD receipt, technical bid, and OEM authorizations if applicable. Ensure submission aligns with railway tender terms and bidder eligibility criteria.
What are the key technical requirements for this railway scheduling tender?
No explicit technical specs are published; bidders should demonstrate capacity for complex rostering, alignment with Indian Railways scheduling practices, and prior railway maintenance scheduling experience. Prepare evidence of process controls, scheduling software capability, and workforce scalability.
When is the bid submission deadline for the East Champaran tender?
Exact bid submission deadline is not published here; bidders should monitor the procurement portal for East Central Railway postings. Prepare EMD, documentation, and technical bids in advance to meet the standard government tender schedule timelines.
What are the payment terms for the railway services contract?
Payment terms follow Indian Railways norms; initial mobilization may require standard GST-compliant invoicing with progressive payments per schedule milestones. Specific timelines will be clarified in the contract and tender documents after bid qualification.
How will quantity variation affect the services contract?
The buyer may increase or decrease contract quantity or duration by up to 50% at the contract issue or during execution, requiring flexible resource planning and clear contingency strategies from bidders.
What is the scope of schedules covered under this tender in Bihar?
Scope includes Trip Schedule of primary and secondary maintenance trains, Attention of Platform Return Rakes, Monthly/Quarterly IOH schedules, and First Chamber Evacuation (FCE) scheduling, all to be coordinated for East Champaran operations.
Do we need OEM authorization for this East Central Railway bid?
If the tender requires specific equipment or systems, OEM authorizations may be necessary. Even in absence of explicit OEM clauses, include relevant certifications or collaboration letters to demonstrate capability in railway scheduling.