Indian Army Hot Water Dispenser Tender 60 Ltr SS 304 Leh - ISO 9001-2015 2026
Bid Publish Date
18-Oct-2026, 7:13 pm
Bid End Date
28-Oct-2026, 8:00 pm
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a Hot Water Dispenser with candle of 60 Ltr capacity made from SS 304 Grade stainless steel. The procurement is targeted for Leh with a mandatory pre-bid sample, OEM authorization, and ISO 9001-2015 compliance. Required documents include GST, PAN, EMD, and a local service center with GST registration in Leh. The bid is complemented by an ATC clause allowing quantity variation up to 25% during contract and extended delivery as per formula. The inclusion of warranty and service support emphasizes post-award reliability, while the local MSME facility and mandatory data sheet indicate a tightly regulated supply chain. This tender emphasizes strict quality control through pre-bid demonstrations and OEM credibility to ensure uniform performance across deployed units.
Technical Specifications & Requirements
- Product category: Hot Water Dispenser with candle, 60 Ltr capacity
- Material: SS 304 Grade stainless steel
- Standards/Certifications: ISO 9001-2015 certified; OEM authorization required; service support offered; data sheet of product required
- Delivery & samples: Mandatory pre-bid sample for technical acceptance; delivery terms flexible under option clause (up to 25% quantity variation)
- Location: Leh with GST registration; local service centre requirement; MSME local manufacturing facility is preferred
- Documentation: GST, PAN, ECS mandate, cancel cheque, warranty certificate, OEM authorization, annual turnover data for 2023-24 & 2024-25, data sheet, and non-disclosure agreement
- Warranty/Support: Warranty certificate required; service support commitment essential
- At-a-glance: No BOQ items listed; emphasis on demonstrating product conformity via pre-bid sample and compliance with specified standards
Terms, Conditions & Eligibility
- EMD/documentation: EMD details not disclosed in data; mandatory submission of PAN, GSTIN, ECS mandate, cancel cheque, and OEM authorizations
- Turnover & eligibility: OEM annual turnover data for 2023-24 & 2024-25 required; local manufacturing facility (MSME) with address must be demonstrated
- Quality & compliance: ISO 9001-2015, data sheet, warranty certificate, and NDA required; pre-bid sample mandatory for technical acceptance
- Delivery & pricing: Quantity variation up to 25% permitted; extended delivery periods possible with calculated time formula; acceptance only after sample verification
- Local support: Leh-based GST registration and local service centre mandatory; service support obligation included
- Contract risk: ATC clauses allow contract quantity adjustments; bidders must be compliant with all buyer-added ATCs
Key Specifications
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- Product: Hot Water Dispenser with candle
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- Capacity: 60 Ltr
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- Material: SS 304 Grade stainless steel
-
- Standards/Certifications: ISO 9001-2015; OEM authorization; warranty
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- Documentation: Product data sheet; pre-bid sample; OEM authorization; service support
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- Location & Support: Leh-based GST registration; Local service centre; MSME facility
Terms & Conditions
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Pre-bid sample mandatory for technical bid acceptance
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OEM authorization and annual turnover data required
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IS0 9001-2015 compliance and warranty certificate required
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Delivery terms allow up to 25% quantity variation
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Leh location with GST registration and local service centre mandatory
Important Clauses
Payment Terms
ATC-based terms allow contract quantity adjustments; no explicit payment terms published in data
Delivery Schedule
Delivery period linked to last date of original delivery order; extended delivery calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; contract may include LDs per standard Army procurement policies
Bidder Eligibility
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OEM authorization with valid documentation
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ISO 9001-2015 certification
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Local MSME facility with address in Leh
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Annual turnover data for 2023-24 and 2024-25
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Pre-bid sample submission and approval
Tender Data
Bid Details
Quantity
32
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
3
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hot Water Dispenser with candle SS 304 Grade 60 Ltr
Pre-Bid & Qualification
Pre-Bid Date
24-10-2026 18:00:00
Pre-Bid Venue
Leh
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
LEH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LEH | LEH | - | - | 32 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9888012.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements (FY 2023-24, FY 2024-25)
EMD/Security deposit documentation (as applicable per ATC)
Technical bid documents
OEM authorization letter
Warranty certificate
ISO 9001-2015 certificate
Non-disclosure agreement (NDA)
Data sheet of the product
Local MSME certificate with local address
Local service centre proof in Leh (GST registration)
Frequently Asked Questions
How to bid for the Indian Army hot water dispenser tender in Leh 2026?
Bidders must submit the OEM authorization, ISO 9001-2015 certificate, GSTIN, PAN, and data sheet, along with a pre-bid sample for technical acceptance. Ensure local Leh service center proof and MSME facility address, plus annual turnover data for 2023-24 and 2024-25.
What documents are required for the 60 Ltr SS 304 dispenser bid in Leh?
Required documents include GST certificate, PAN card, data sheet, warranty certificate, OEM authorization, service support commitment, and NDA. Also provide cancel cheque, ECS mandate, and MSME proof with local Leh GST registration.
What are the technical specifications for the hot water dispenser tender in Leh?
Specifications specify a 60 Ltr capacity dispenser made from SS 304 Grade stainless steel, ISO 9001-2015 compliant, with pre-bid sample for technical acceptance and OEM authorization; no BOQ items listed; delivery terms permit up to 25% quantity variation.
What is the required warranty and service support for the Leh bid?
A warranty certificate is mandatory, with ongoing service support obligations. The supplier must provide local service center support in Leh, and certify ISO 9001-2015 compliance, ensuring post-warranty maintenance and timely service.
How does the option clause affect delivery for the Army dispenser contract?
Contract allows up to 25% quantity variation; delivery period extends according to (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and may extend within original delivery window.
What certifications are required for the Indian Army hot water dispenser bid?
Bidders must possess ISO 9001-2015 certification, OEM authorization, NDA, and data sheet; warranty documentation is also required, with evidence of service capability and local Leh GST registration.
Where is the local service center requirement for the Leh tender?
The tender mandates a local service center with GST registration in Leh, ensuring on-site support and compliance with local regulatory requirements for after-sales service.
What is the significance of the pre-bid sample in this tender?
Pre-bid samples demonstrate product conformity to technical and quality requirements; failure to present a compliant sample can lead to rejection of the technical bid, making sample readiness critical.