Industrial Training Department Kerala HART Field Devices Tender 2025 – RS485/IS 550 Compliance & OEM Authorization
Progress
Key Highlights
- • EMD amount: ₹5,000 via Demand Draft; payable to Director of Training, Trivandrum
- • OEM authorization required for distributors/service providers; include OEM name, contact details
- • 3 years govt-supply experience in similar HART/Field devices required
- • Data Sheet must align with offered product; mismatch leads to rejection
- • India-based after-sales support for imported products; registered Indian office required
- • Installation/commissioning to be performed by OEM-certified resources or authorized resellers
- • Net worth of OEM must be positive as per last audited financial statements
- • End User Certificate to be provided in buyer format if requested
Tender Overview
The procuring organization is the Industrial Training Department under the Labour And Skills Department Kerala, issuing a tender for HART/Field devices including pressure, flow, level measurements and RS485 final control elements. The estimated scope requires supply and installation services with a compliant data sheet accompanying the bid. An EMD of ₹5,000 applies, with payments/guarantees to be managed via bank DD in favor of the Director of Training, payable at Trivandrum. Bidders must demonstrate govt-sector experience and OEM–authored support. A Data Sheet with product specs is mandatory for bid validation. The lack of explicit delivery timelines suggests the inclusion of installation/commissioning within OEM capability. Distinguishing factors include OEM authorization, potential annual turnover considerations, and End User Certificate alignment. The tender emphasizes strict parameter verification and post-award after-sales support via Indian operations.
Technical Specifications & Requirements
- Product category: HART/Field devices (pressure, flow, level) and HART/Field bus/RS485 final control elements.
- EMD: ₹5,000 via account payee DD or online as specified; DD payable to Director of Training, Trivandrum.
- Data Sheet submission: mandatory data sheet uploaded with bid; ensure parameter match with offered product to avoid rejection.
- Experience criteria: bidder or OEM (or via reseller) must have supplied similar products to Central/State Govt for 3 years prior to bid opening; provide relevant contracts with yearly quantities.
- Installation/commissioning: to be conducted by OEM or OEM-certified resources or authorized reseller.
- Manufacturer authorization: OEM authorization form/certification required for distributors/service providers.
- Imported products: must have registered Indian office for after-sales service; provide certificate.
- Financials: OEM net worth must be positive as per last audited statements.
Terms, Conditions & Eligibility
- GST advice: bidders to determine GST; reimbursement as per actuals or applicable rate, whichever is lower (capped at quoted rate).
- End User Certificate (EUC): to be provided in buyer’s format if requested.
- EMD/PBG: EMD via DD acceptable; hard copy to be delivered within 5 days of bid end/open. Post-award, DD can substitute PBG with 15-day hard copy delivery.
- Data sheet accuracy: ensure no mismatch between bid data sheet and product specifications.
- OEM support: installation/training to be managed by OEM or authorized personnel.
- Delivery/after-sales: terms imply installation and commissioning are included; ensure India-based after-sales support.
- Net worth validation: positive net worth required as per latest audited finances.
Key Specifications
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- Product categories: HART/Field devices (pressure, flow, level) and HART/Field bus/RS485 final control elements
-
- EMD amount: ₹5,000
-
- Data Sheet: required to be uploaded and matched to offered specifications
-
- Experience: minimum 3 years govt/PSU supply of similar products
-
- Installation/commissioning: performed by OEM-certified personnel or authorized reseller
-
- Authorization: OEM authorization form required for distributors/service providers
-
- Imported products: must have Indian registered office for after-sales service
-
- Financials: OEM positive net worth as per last audited statement
Terms & Conditions
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EMD submission via DD payable to Director of Training, Trivandrum or online
-
3 years govt/PSU supply experience with contractual evidence
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Data Sheet must align with bid and product specifications
Important Clauses
Payment Terms
GST will be reimbursed as per actuals or applicable rates, whichever is lower than quoted; no explicit terms beyond reimbursement method
Delivery Schedule
Installation/commissioning to be carried out by OEM-certified resources; no fixed delivery window published
Penalties/Liquidated Damages
Not specified in terms; typical tender practice would apply LD for delays; bidders should seek clarification
Bidder Eligibility
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3 years of government or PSU procurement experience with similar HART devices
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Positive net worth as per last audited financial statement
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OEM authorization for distributors/service providers and Indian after-sales support for imported items
Tender Data
Bid Details
Quantity
4
Category
HART/Field devices (pressure flow - level)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation/
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
80
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HART/Field devices (pressure flow - level) , HART/ field bus/ RS485 final control elements (two different type)
Authority Records
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Documents 4
GeM-Bidding-8553968.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
05-Dec-2025, 3:30 am
Opening Date
05-Dec-2025, 4:00 am
Update
Required Documents
GST registration certificate
PAN card
OEM authorization letter (for distributors/service providers)
Data Sheet of offered products
Experience certificates showing govt/PSU supply for 3 years
Contract copies or purchase orders illustrating yearly quantities
Financial statements demonstrating positive net worth
End User Certificate (if requested by buyer)
DD/proof of EMD submission and scanned copy uploaded
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the HART devices tender in Kerala 2025?
Submit data sheets with offered product specs, provide OEM authorization, and attach govt-supply project experience for 3 years. Include EMD of ₹5,000 via DD to Director of Training, Trivandrum; ensure positive net worth and GST alignment. Data sheet must match parameters; EUC provided if requested.
What documents are required for this Kerala HART tender submission?
Required documents include GST certificate, PAN, OEM authorization, data sheet, govt/PSU contracts demonstrating 3 years experience, supplier contracts, audited financial statements showing positive net worth, and EMD proof (DD/DD receipt). End User Certificate may be needed in buyer format.
What are the installation requirements for imported HART devices in Kerala?
Imported items must have an Indian office for after-sales service; provide certificate of registered Indian presence. Installation must be performed by OEM-certified personnel or authorized resellers; post-install training may be included per scope.
What is the EMD amount and payment terms for this tender in Trivandrum?
EMD is ₹5,000 payable via account payee DD to Director of Training, Trivandrum or online. DD proof must be uploaded; hard copy delivered within 5 days of bid end/open. GST reimbursement follows actuals or applicable rate, not exceeding quoted GST.
What experience is required for bidders in this Kerala govt procurement?
Bidders or OEMs must have supplied similar HART devices to central/state govt or PSUs for at least 3 years prior to bid opening. Provide contract copies showing yearly quantities to support eligibility.
Which data sheets and technical parameters are mandatory to upload?
A data sheet matching offered product specifications is mandatory; any unexplained mismatch may lead to bid rejection. Ensure IS/RS485 compatibility details and HART protocol compliance are clearly stated in the sheet.
Are there warranty or after-sales requirements for this Kerala tender?
The terms require OEM or OEM-certified resources for installation and after-sales support within India. While explicit warranty duration isn’t stated, post-award service should be supported by the vendor’s Indian operations and authorised service network.
What are the specific product categories covered in this Kerala tender?
The scope includes HART/Field devices for pressure, flow, level measurement and final control elements using HART/Field bus RS485 interfaces; ensure compatibility with IS 550 and related standards if applicable.