Forest Department Madhya Pradesh Balaghat High End Desktop, MFP & Laptop Tender 2026 - IS/ISO Compliant Supplies
Bid Publish Date
31-Aug-2026, 9:23 pm
Bid End Date
11-Sep-2026, 9:00 pm
Location
Progress
Tender Overview
The procurement by the Forest Department Madhya Pradesh for Balaghat (481001) targets high-end desktop computers, A4 and legal-size Multifunction Printers (MFP), and high-end laptops. The scope references multiple hardware categories including processors, RAM, storage, monitors, and on-site warranty, with emphasis on factory pre-loaded operating systems and security features. No explicit itemized BOQ is listed, but the tender’s general specification matrix implies requirements across computing, printing, and connectivity environments, likely for field office deployments or forest management operations. The unique angle is the inclusion of detailed on-site OEM warranty and potential extended warranty, plus dual-monitor and high-volume printing capabilities, suggesting bulk ICT hardware provisioning for regional offices. Key differentiators include extensive documentation expectations and option clauses enabling quantity variations up to 25%, signaling flexible procurement planning for the department.
Technical Specifications & Requirements
- Product categories: High End Desktop Computers, A4 & Legal Size Multifunction Printers (MFP), High End Laptops
- Technical breadth covers: Processor base/upper limits, TPM on motherboard, factory pre-loaded OS, RAM sizing, primary/secondary storage, monitor panel type and size, on-site OEM warranty, extended warranty options
- Printing & scanning: ISO/IEC 24734 performance metrics; duplexing; scan/save capabilities; original document feeder and feeder capacity; main paper trays and bypass tray; print speed metrics for mono/color and laser/inkjet variants
- Connectivity, duty cycle, and compatibility: generic connectivity terms, OS compatibility, fax availability, and scanning functions
- Certifications: On-site warranty and extended warranty terms; TCO 9.0 certificate for online driver tools; carbon-neutral certificate requirement
- Documentation cues: OEM-specific ink-signed compliance sheet; MAF for all items; online driver URL; public-domain diagnostic tools
Terms, Conditions & Eligibility
- EMD/bid security: Not specified in data; expect standard government norms
- Delivery: Option clause allows quantity adjustment up to 25% with contract rates; delivery period linked to last delivery order date
- Payment: Not specified; typical government terms to be verified with vendor
- Compliance: Ink-signed OEM compliance sheet, MAF, online driver tools, TCO 9.0 tools, and carbon-neutral certificate
- Documentation: GSTIN, PAN, experience certificates, financials, OEM authorizations likely required
- Warranty: On-site warranty (years) with potential extended warranty; penalties/LD not detailed in data
- Eligibility: OEM authorization, experience in supplying ICT hardware, and capability to meet ISO/IEC/printing standards
Key Specifications
-
Product categories: High End Desktop Computers, A4/Legal Size Multifunction Printers, High End Laptops
-
Storage: Primary and secondary storage capacity; RAM size and DIMM slots; RAM expandable up to specified limit
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Display: Monitor panel type, display size in cm, minimum resolution; integrated webcam resolution
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Connectivity: Network interfaces and wireless/Bluetooth options; driver tools URL
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Warranty: On-site warranty period and extended warranty duration
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Printing: Printing speed metrics per ISO/IEC 24734 for mono/color; duplexing capability; scan-to functions; feeder capacity
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Security: TPM on motherboard; security features for laptops/desktops
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OS: Factory pre-loaded operating system compatibility
Terms & Conditions
-
Option clause allows quantity variation up to 25% of bid quantity and extended delivery period based on contract terms
-
Ink-signed OEM compliance sheet and MAF required on OEM letterhead with current date
-
Online driver facility tools URL must be provided; TCO 9.0 certificate for monitors
-
Carbon-neutral certificate mandatory; detailed documentation to be verified with OEMs
-
Delivery term alignment with last delivery order date; compliance with OEM warranties and extended warranty options
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government terms with milestone payments after delivery and acceptance
Delivery Schedule
Quantity increases up to 25% permitted; delivery period calculated from last date of original delivery order; minimum 30 days extension rules may apply
Penalties/Liquidated Damages
Not detailed; bidders should seek terms during final bid negotiation; ensure adherence to delivery deadlines and performance criteria
Bidder Eligibility
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OEM authorization for supplied ICT hardware (desktop, laptop, MFP)
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Demonstrated experience in supplying high-end desktops, laptops, and MFPs to government or large organizations
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Financial capacity to support bulk procurement and potential 25% quantity variation
Tender Data
Bid Details
Quantity
14
Category
High End Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
24
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , High End Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Balaghat
Delivery Pincodes
481001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dinesh Thakur | 481001,Office of DFO South (P) Division Balaghat Civil Line Near Kali Path Mandir Balaghat | Balaghat | Madhya Pradesh | 481001 | 7 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-9827930.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST certificate
PAN card
Experience certificates for similar ICT hardware supply
Financial statements (annual reports/financials)
EMD/Security deposit documentation (as per tender norms)
Technical bid documents outlining specifications
OEM authorization letters
Ink-signed Compliance Sheet on OEM letterhead with current date
Ink-signed MAF (Manufacturers/Authorized Brand) on OEM letterhead
URL for online driver facility tools (OEM-provided)
Evidence of TCO 9.0 certification for display/monitor tools
Carbon-neutral certificate
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port |
| PROCESSOR | Base Processor Number | NA for Higher Processor Or higher |
| PROCESSOR | Higher Processor Number | Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) | 16, 32, 64 Or higher |
| STORAGE | Primary Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | Availability of Secondary Storage | No Secondary Storage Or higher |
| STORAGE | Secondary Storage Capacity (in GB) | 0.0 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | In Plane Switching (IPS) |
| Monitor | Screen Size (in CMs) | 68.1 - 73 (26.81" - 28.74") |
| WARRANTY | On Site OEM Warranty (In year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Balaghat ICT procurement by MP Forest Department?
Bidders must submit the ink-signed OEM compliance sheet and MAF on OEM letterhead with current date, plus required documents (GST, PAN, experience certificates, financials). Ensure OEM driver URLs are provided and TCO 9.0 certification is available for monitors. Follow the 25% quantity variation clause when planning delivery.
What documents are required for the MP forest ICT tender submission?
Required documents include GST certificate, PAN, experience certificates for similar ICT hardware supply, financial statements, EMD documentation, OEM authorization, ink-signed compliance sheet, ink-signed MAF, and carbon-neutral certificate. Also provide online driver tool URL and TCO 9.0 certification proof for monitors.
What are the key technical specifications for printers and desktops?
Expect TPM on motherboard, factory pre-loaded OS, RAM details, primary/secondary storage, monitor panel type and size, print speeds per ISO/IEC 24734, auto duplexing, scan-to functions, feeder capacities, and on-site plus extended warranty terms. Specific GB capacities and speeds will be in the final BOQ.
What is the delivery extension policy for quantity variations?
The purchaser may increase or decrease quantity up to 25% at contract initiation and during the currency of the contract. Delivery period starts from the last date of the original delivery order, with minimum extension of 30 days when applying the option clause.
What is required for monitoring tools and certifications in this tender?
Provide online driver facility tool URL from the OEM and ensure TCO 9.0 certification for the monitor is available in the public domain. A carbon-neutral certificate is mandatory as part of bid compliance.
What warranty terms are expected for MP forest ICT equipment?
On-site warranty is required with specified years; extended warranty options over and above the standard warranty should be detailed in the bid. Bidders should confirm exact durations during bid submission.
How to ensure OEM compliance for high-end desktops and laptops?
Submit ink-signed OEM compliance sheets and MAF, attest OEM authorization, and provide relevant driver tools URL. Ensure components meet TPM, OS, RAM, and storage requirements, plus security features as per tender matrix.
What are the OS and security requirements for supplied ICT hardware?
Factories pre-loaded OS compatibility is required; TPM on motherboard should be present; security features must align with government ICT standards. Documentation must confirm OS versions and security certifications.