North East Frontier Railway Consultancy Services Tender Darjeeling West Bengal - DPR/RFP Preparation & Bid Process Management 2026
Bid Publish Date
10-Oct-2026, 2:56 pm
Bid End Date
30-Oct-2026, 12:00 pm
EMD
₹2,35,550
Value
₹1,71,10,000
Location
Progress
Tender Overview
North East Frontier Railway invites bids for Consultancy Services on a percentage-based model to deliver DPR, RFP preparation and bid process management for restoration and adaptive reuse projects in Darjeeling, West Bengal. Estimated contract value is ₹17,11,00,00 with an EMD of ₹2,35,550. Scope includes Kurseong Station Complex, Old Heritage Siliguri Town Station Building area, and Old Printing Press Building & surroundings to support the proposed railway academy. The supplier must maintain an in-state office presence and provide dedicated service support. This procurement leverages a flexible scope (up to 25% increase in quantity or duration) and emphasizes formal documentation, certificates, and FDR-based EMD/Performance Security. Unique scope highlights include heritage restoration, conservation/preservation and adaptive reuse aligned to Railway Ope plans.
Technical Specifications & Requirements
- Service category: Consultancy services (management consultants) for DPR, RFP preparation and bid process management.
- Location & target assets: Kurseong Station Complex; Siliguri Town Station heritage building; Old Printing Press area (Darjeeling Himalayan Academy for Railway Ops).
- Financials: Estimated value ₹1,71,10,000.00; EMD ₹2,35,550; contract may adjust up to 25%.
- Deliverables: DPR document, RFP packages, bid management, and scope alignment with heritage restoration.
- Compliance: Office of service provider must exist in the consignee state; dedicated service support contact; adherence to bid document certificates and ATC/Corrigendum.
- EMD/FS: EMD submitted via FDR acceptable; hard copy delivery within specified days; FDR endorsement and submission requirements.
- SOW specifics: Restoration and adaptive reuse of listed heritage properties for railway operations.
- Special clauses: Quantity/ duration adjustment and 25% increase mechanism post contract issuance.
Terms, Conditions & Eligibility
- EMD: ₹2,35,550; submission via FDR or equivalent; hard copy within 5 days of bid end/open date.
- Performance Security: FDR acceptable in lieu of PBG; submission and forwarding with award; original FDR to be delivered within 15 days of contract award.
- Consortium/office: Service provider must maintain an office in the state of the consignee with documentary evidence.
- Support: Dedicated toll-free service contact required.
- Documentation: Upload all mandated certificates; non-submission leads to rejection as per ATC/Corrigendum.
- Scope flexibility: Up to 25% increase in quantity/duration with bidder consent; lumpsum scope may adjust value accordingly.
- Qualification: Bidder not in liquidation or bankruptcy; undertake to this effect with bid.
- SOW alignment: Scope includes Kurseong, Siliguri Town heritage, and Printing Press buildings as part of railway academy project.
Key Specifications
-
- Consultancy services for DPR, RFP preparation & bid process management
-
- Estimated value: ₹1,71,10,000; EMD: ₹2,35,550
-
- Scope items: Kurseong Station Complex, Old Heritage Siliguri Town Station Building area, Old Printing Press Building & surroundings
-
- Delivery/location: Darjeeling, West Bengal (Darjeeling Himalayan region) with in-state office requirement
-
- Scope adjustment: up to 25% increase in quantity/duration after contract award
-
- EMD/Performance: FDR acceptable; hard copy to be delivered within defined days; FDR endorsement required
-
- Mandatory certifications: upload all required bid certificates; compliance with ATC/Corrigendum
-
- Service availability: dedicated toll-free support; in-state service presence
Terms & Conditions
-
EMD ₹2,35,550; submission via FDR or equivalent with bid
-
Office must be located in the consignee's state with documentary proof
-
Up to 25% increase in contract quantity or duration allowed
-
Delivery of hard copy FDR within 15 days of award; performance security via FDR or PBG
-
Dedicated toll-free service contact mandatory for bid validity
-
Non-submission of mandatory certificates leads to bid rejection
Important Clauses
Payment Terms
EMD via FDR; final payment terms to be specified in contract; ensure endorsement on FDR and delivery of original within 15 days of award
Delivery Schedule
Contract may adjust within 25% of quantity or duration after award; delivery milestones to be defined in DPR/RFP artifacts
Penalties/Liquidated Damages
Penalties/LD details to be defined in contract based on performance criteria per GeM terms and SOW.
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking with bid
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Office presence in the state of the consignee with documentary evidence
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Dedicated service support contact must be available
-
Experience in DPR/RFP preparation and bid process management for similar projects
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Compliance with all ATC and Corrigendum certificates
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
86
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Consultancy Services - Percentage based - Management Consultants; DPR,RFP Preparation & Bid Process Management; Yes; Hybrid(As specified in scope of work)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Delivery Details
Delivery Locations
1
Delivery Cities
Darjeeling
Delivery Pincodes
734223
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Purushottam Kumar | 734223,ADME office Hill Cart Road tdh | Darjeeling | West Bengal | 734223 | 1 | - | Estimated Value of Project to be Managed (inclusive of GST) : 17110000 |
Authority Records
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Documents 5
GeM-Bidding-10009094.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card
Experience certificates (relevant consultancy in DPR/RFP/bid management)
Audited financial statements or equivalent
EMD submission proof (FDR acceptable) with bid
Technical bid documents demonstrating capability
OEM/partner authorizations (if applicable)
Office evidence in the state of the consignee
Dedicated service support contact details
Any certificates referenced in ATC/Corrigendum
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for consultancy services tender in Darjeeling West Bengal 2026
Bidders should submit the technical bid with proof of GST, PAN, financials, and DPR/RFP experience; EMD of ₹2,35,550 via FDR or equivalent; ensure state-office presence and dedicated support. Include all certificates per ATC/Corrigendum and deliver hard copy FDR within 15 days of award.
What are eligibility criteria for NEFR consultancy procurement 2026
Eligibility requires non-liquidation status, in-state office in Darjeeling-District, dedicated support contact, and demonstrable experience in DPR/RFP and bid process management for similar projects; submit experience certificates and financial statements with bid.
Which documents are required for NEFR consultancy bid in Darjeeling
Required documents include GST certificate, PAN, audited financials, experience certificates for similar DPR/RFP work, EMD proof (FDR acceptable), technical bid, OEM authorizations if applicable, and in-state office documentary evidence; submit all per ATC/Corrigendum.
What is the EMD amount for the NEFR consultancy tender 2026
The EMD is ₹2,35,550. It may be submitted via Fixed Deposit Receipt or online method as per bid guidelines; hard copy of the FDR must reach within 5 days of bid end/open date and endorsed accordingly.
What are the 25% scope adjustment terms for NEFR tender
The buyer may increase contract quantity or duration by up to 25% at contract issuance and can adjust scope by the same percentage post-award with bidder consent; for lumpsum services, value may increase subject to service provider agreement.
What areas are covered under NEFR restoration consultancy scope in Darjeeling
Scope includes restoration and adaptive reuse of Kurseong Station Complex, Old Heritage Siliguri Town Station Building area, and Old Printing Press Building & surroundings for a railway academy project.
What payment terms are typical for NEFR consultancy contracts
Payment terms will be defined in the award contract; initial terms commonly include milestone-based payments aligned to deliverables like DPR and RFP packages, with final settlement on acceptance and compliance; ensure submission of all required financial documents.
What certificates must be uploaded to avoid bid rejection in NEFR tender
Upload all certificates referenced in the Bid Document, ATC and Corrigenda, including GST, PAN, experience certs, financials, EMD proofs, and any OEM authorizations; missing certificates may lead to rejection of the bid.