Law And Justice Department Himachal Pradesh Integrated 42U Server Rack Cabinet Tender Shimla 2026
Bid Publish Date
13-Oct-2026, 2:14 pm
Bid End Date
02-Nov-2026, 4:00 pm
EMD
₹56,000
Location
Progress
Tender Overview
Law And Justice Department Himachal Pradesh, located in Shimla, Himachal Pradesh 171001, invites bids for an Integrated 42U Server Rack Cabinet/Enclosure Cooling & Ventilation system. The project scope includes procurement of a complete data center enclosure solution with cooling and ventilation, subject to a 25% quantity option and extended delivery terms. The tender requires a functional service center in the consignee state if carry-in warranty applies, or on-site warranty with proof of service capability. The EMD is ₹56,000 and OEM turnover compliance is mandatory. Bidders must align with the option clause on quantity adjustments and delivery timelines. This procurement targets government data management efficiency and secure rack enclosure performance.
Technical Specifications & Requirements
- Product/Service: Integrated 42U Server Rack Cabinet/Enclosure Cooling & Ventilation system
- EMD: ₹56,000 (Payment terms not specified; bid submission must include EMD docs)
- Delivery flexibility: Option to increase/decrease quantity up to 25%; delivery period recalculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
- Service support: Functional service center in the state of consignee; toll-free service number and escalation matrix required
- Turnover criteria: Minimum average annual turnover levels apply to both bidder and OEM as per bid document; audited balance sheets or CA certificates required
- Warranty/onsite terms: On-site or carry-in warranty conditions as applicable; evidence of service readiness must be provided
- Contract continuity: Payment release contingent upon documentary proof of functional service center
- Geography: Location requirement in Shimla, Himachal Pradesh; delivery/installation within state obligations
Terms, Conditions & Eligibility
- EMD: ₹56,000 to be submitted with bid; specify payment method per bid document
- Delivery window: Delivery period linked to last date of original delivery order; option-based extensions apply with defined calculation
- Service capability: Bidder must establish a service center within 30 days of contract award if not existing; center must serve the consignee state
- Dedicated support: Must provide a dedicated toll-free number and an escalation matrix for service support
- Turnover requirements: Bidder and OEM must meet minimum average annual turnover over the last 3 years (or 5/8 years as specified) with documentary evidence
- Warranty/Support: On-site or carry-in warranty terms; penalties and performance bonds if specified in bid conditions
- Documentation: Include GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates as applicable
- Option clause: Purchaser may adjust quantity by ±25% during contract tenure with proportional delivery time adjustments
Key Specifications
-
Product/service names: Integrated 42U Server Rack Cabinet, Enclosure Cooling & Ventilation
-
Quantities/values: No quantity specified; EMD ₹56,000
-
Standards/certifications: Not specified in tender data; ensure OEM/brand compliance per terms
-
Delivery/installation: Delivery period extends per option clause; minimum 30 days for extended delivery
-
Experience: Turnover criteria apply; provide audited statements or CA certificates
-
Warranty: On-site or carry-in warranty dependent on item type; service readiness proven
-
Support: Dedicated toll-free number and escalation matrix required
Terms & Conditions
-
EMD of ₹56,000 to accompany bid and enable bid validity
-
Quantity option allows ±25% variation; delivery time adjusts accordingly
-
State-wise service center establishment within 30 days of award; evidence required
Important Clauses
Payment Terms
Payment release dependent on submission of evidence of a functional service center; EMD required with bid; terms unspecified beyond these conditions
Delivery Schedule
Delivery period calculated from last date of original delivery order; option quantity extension triggers proportional time change with minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided data; applicable per bid document and standard procurement norms
Bidder Eligibility
-
Minimum average annual turnover as per bid document; 3-year window or alternative 5/8-year window as specified
-
Functional service center presence or ability to establish within 30 days of award in the consignee state
-
OEM turnover criteria met for the offered product for last 3 years
-
Dedicated toll-free service line and escalation matrix available
-
Submission of EMD ₹56,000 and all required documentation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
14
OEM Avg. Turnover
50
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Integrated 42U Server Rack Cabinet/Enclosure Cooling & Ventilation
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Shimla
Delivery Pincodes
171001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rahul | 171001,Registrar General, High Court of Himachal Pradesh, Ranenswood | Shimla | Himachal Pradesh | 171001 | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10021995.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover for the last 3 years
Experience certificates for similar integrated rack enclosure cooling projects
OEM authorization/benediction documents (if applicable)
Technical bid documents demonstrating compliance with service center and escalation requirements
Proof of existing or proposed Dedicated Toll-Free service number
Evidence of on-site or carry-in warranty terms and service capabilities
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for integrated 42U server rack tender in Shimla Himachal Pradesh 2026
Bidders must submit ₹56,000 EMD, GST and PAN, audited turnover certificates, and OEM authorizations. Provide service center proof in Himachal Pradesh and a toll-free service number with escalation matrix. Ensure compliance with the option clause for ±25% quantity and delivery-time adjustments.
What documents are required for server enclosure cooling bid in Shimla
Required documents include GST certificate, PAN, audited financial statements or CA certificate, experience certificates for similar projects, OEM authorization, technical bid docs, and proof of service capability (center within state or planned within 30 days).
What are the delivery terms for the Shimla server rack tender 2026
Delivery terms allow a 25% quantity variation with a recalculated period: (additional/original quantity) × original delivery period, minimum 30 days. If original period is shorter, the minimum equals the original duration.
What is the minimum turnover requirement for bidders and OEMs
Bidders must meet the minimum average annual turnover as per bid document for the last 3 years, supported by audited statements or CA certificates. If the bidder is under 3 years old, turnover is calculated on completed years post-incorporation.
What warranty and service support is required for the procurement
On-site or carry-in warranty terms may apply. Bidders must provide a dedicated toll-free support line and an escalation matrix. If carry-in warranty applies, a functional service center must be established in the consignee state.
How is EMD submission handled for this tender
The EMD amount is ₹56,000; submit via the prescribed payment method in the bid document. EMD must accompany the bid and be verifiable with supporting payment receipts or bank details as required.
Are there any special quantity adjustment conditions for this tender
Yes, quantity may be increased or decreased by up to 25% of bid quantity at contract placement and during contract currency, with corresponding delivery-time adjustments and minimum 30 days extension where applicable.