Hindustan Petroleum Corporation Ltd Fire Engine AMC & Spares Tender Gujarat 2026 - 25% Scope Change Clause
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd (HPCL) operating in the KACHCHH, GUJARAT region. Procurement focus: Custom Bid for Services - SCHEDULE I FIRE ENGINE AMC & SUPPLY CONSUMABLE SPARES; SCHEDULE II SUPPLY FIRE ENGINE SPARES FOR USE UNDER AMC. EMD: ₹51,000. Location: KACHCHH, GUJARAT – 370001. Scope: AMC services for fire engines and supply of consumable spares, plus availability of spares under AMC. Procurement nuance: 25% quantity/duration variation permitted by the buyer at contract issue and post-issue, with service scope adjustments for lumpsum contracts. Unique aspect: dual schedules covering maintenance and spares supply under an AMC framework.
Technical Specifications & Requirements
- No formal technical specifications published in the tender data.
- BOQ indicates zero items; no detailed SKU lists or quantities available.
- EMD amount explicitly stated as ₹51,000.
- Terms indicate applicability to both maintenance (AMC) and spare parts supply, with a council of Schedule I and Schedule II.
- Key implication: bidders must prepare for both preventive/corrective fire engine AMC services and the provision of spare consumables and spares as required.
- Absence of product-specific standards suggests bidders should rely on HPCL-approved maintenance practices and general OEM compatibility.
Terms, Conditions & Eligibility
- EMD: ₹51,000 (likely payable as specified in ATC).
- Quantity/Duration flexibility: up to 25% increase/decrease at contract issue; post-issue, scope adjustments also up to 25%.
- Delivery/Service Scope: AMC for fire engines plus supply of consumable spares under Schedule I; Schedule II covers spare parts supply for use under AMC.
- ATC/ATC Document: Buyer uploaded ATC; refer to file for additional clauses.
- BOQ: No items listed; bid must account for combined AMC and spares supply.
- Compliance with general procurement terms and HPCL-specific policies expected; bidders should prepare OEM authorizations and service capabilities for fire engine maintenance.
Key Specifications
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- EMD amount: ₹51,000
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- Location: KACHCHH, GUJARAT (370001)
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- Scopes: FIRE ENGINE AMC and SPARES SUPPLY (Schedule I & Schedule II)
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- Quantity variation: up to 25% at contract issue and post-issue
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- Contract type: Lump-sum service contracts may permit scope/value change with consent
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- BOQ items: Not listed (0 items) – bid to cover combined AMC and spare parts
Terms & Conditions
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EMD of ₹51,000 required with bid submission
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Contract scope allows ±25% variation in quantity/duration
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Two schedules: Schedule I (AMC & consumables) and Schedule II (spares supply)
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No BOQ items published; bidders must quantify AMC/spares scope
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ATC document provides additional bidder obligations
Important Clauses
Payment Terms
Refer to Buyer Uploaded ATC for payment terms; standard procurement terms apply to HPCL tenders.
Delivery Schedule
Delivery/service timelines to be defined in contract; AMC execution aligns with routine maintenance cycles.
Penalties/Liquidated Damages
LD provisions to be specified in ATC; bidders should expect standard HPCL LD clauses for AMC services.
Bidder Eligibility
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Experience in fire engine maintenance or AMC contracts
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Financial capacity to undertake AMC and spare parts supply commitments
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Authorized OEM service capability for fire engine spares
Tender Data
Bid Details
Quantity
2
Similar Category
Operation And Maintenance Of Fire Fighting System Operation And Maintenance Of Fire Fighting System
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - SCHEDULE - I FIRE ENGINE AMC & SUPPLY CONSUMABLE SPARES , Custom Bid for Services - SCHEDULE II SUPPLY FIRE ENGINE SPARES FOR USE UNDER AMC
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370421
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nitish Kumar | 370421,Mundra Terminal Opp. CWC CFS Old Mundra Port Road Mundra - Kutch 370421 | Kachchh | Gujarat | 370421 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 12
GeM-Bidding-9853770.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for fire engine AMC and spare parts supply
Financial statements (periodic) or turnover documents
EMD submission proof (₹51,000)
Technical bid documents outlining AMC capability and spare parts supply
OEM authorizations or certifications for fire engine maintenance
Any ATC-specific documents referenced in the buyer uploaded ATC
Frequently Asked Questions
Key insights about GUJARAT tender market
What documents are required for HPCL fire engine AMC tender in Gujarat 2026?
Bidders must submit GST registration, PAN, experience certificates for AMC and spare parts, financial statements, EMD proof of ₹51,000, and OEM authorizations. Also include technical bid detailing maintenance capabilities and spare parts sourcing suitable for HPCL Kachchh requirements.
How to bid on HPCL fire engine spares tender in Kachchh Gujarat 2026?
Register on the e-tender portal, submit EMD of ₹51,000, provide experience in fire equipment AMC, OEM authorizations, and technical bid outlining AMC services and spare parts supply. Ensure compliance with ATC terms and the 25% variation clause during contract issuance.
What is the EMD amount for HPCL fire engine procurement in Gujarat?
The EMD for this HPCL tender is ₹51,000. Submit via online payment or as defined by the ATC. Include EMD details with your bid submission to ensure eligibility for Schedule I and Schedule II work.
What are the key scopes of Schedule I and Schedule II in this tender?
Schedule I covers FIRE ENGINE AMC & CONSUMABLE SPARES; Schedule II covers SUPPLY OF FIRE ENGINE SPARES FOR USE UNDER AMC. Bidders must demonstrate capability for both maintenance services and reliable spare parts supply under an AMC framework.
When can contract quantity/duration be increased under this HPCL tender?
The buyer may increase contract quantity or duration by up to 25% at the time of contract issuance; after issue, increases remain capped at 25%. Any scope expansion for lumpsum services requires seller consent per ATC terms.
What should bidders prepare for non-listed BOQ items in this HPCL tender?
With zero BOQ items published, bidders must propose a cohesive AMC plan plus spare parts inventory plan, aligning with HPCL maintenance practices and OEM compatibility; include unit rates within the technical bid and justify quantities based on typical fire engine spares usage.
Which location is targeted for HPCL fire engine maintenance bid 2026?
The bid targets HPCL operations in KACHCHH, GUJARAT (370001). Bidders should tailor service capabilities and spare parts supply to the regional maintenance needs and logistic considerations of this Gujarat district.
What are the submission priorities for SAP-grade AMC bids in Gujarat?
Bidders should prioritize AMC capability, OEM spare parts sourcing, and compliance with ATC terms. Ensure EMD submission, OEM authorizations, and a clear technical bid detailing maintenance schedules, response times, and spare part availability to meet HPCL Kachchh requirements.