Labour And Skills Department Kerala Laptop Tender Entry and Mid Level Notebook Pathanamthitta 2026
Bid Publish Date
24-Oct-2026, 5:25 pm
Bid End Date
03-Nov-2026, 6:00 pm
Location
Progress
Tender Overview
Labour And Skills Department Kerala invites bids for Entry and Mid Level Laptop - Notebook procurement in Pathanamthitta, Kerala. The scope includes supply, installation and basic configuration with an all-inclusive price. Bidders must demonstrate a registered office in Kerala, valid GST, and OEM warranty on current models. The package requires a well-established service network, documented past supply/installation in Kerala, and compliance with ISO standards. Emphasis on authentic OEM products with active warranty and local after-sales support differentiates responsive bidders.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook (Q2) with current OEM models and active warranty.
- Office presence in Kerala: valid GST certificate showing Kerala address; registered office proof required.
- Experience evidence: minimum three work orders in FY 2023-24 to 2025-26 via GeM in Kerala; prior brand experience in the same model range is essential.
- Service centre: functional site in consignee district; address proof and qualified engineers for warranty support.
- Certifications: ISO-certified vendor and OEM; submit ISO certificates with bid; OEM warranty certificate on delivery.
- OEM authorization & MAF: OEM or authorized partner; MAF from OEM must accompany bid.
- Warranty & support: OEM warranty with rectification/replacement during the warranty period; India-wide installation, commissioning, training and service network.
- Documentation & compliance: self-certification of ATC adherence; product datasheets; not blacklisted claim on company letterhead.
- GeM experience: minimum 8 years on GeM; documentary proof.
- Pricing: all-inclusive of supply, installation, and basic configuration charges.
- Delivery & standards: comply with tender specifications; not-obsolete models; ensure warranty and after-sales.
Terms, Conditions & Eligibility
- EMD/financials: exact EMD not disclosed; ensure submission of required financial and compliance documents.
- Delivery timeline: installation and commissioning once order is placed; timelines to be aligned with site readiness.
- Payment terms: to be specified in final contract; ensure all-inclusive pricing covers installation.
- Documentation: GST, PAN, experience certificates, MAF, ISO certificates, OEM warranty, service centre proof, and self-declaration of non-blacklisting.
- Compliance: must be ISO-certified; current OEM models only; license to operate in India with service network.
- Rights & preferences: buyer reserves right to accept/reject bids after technical evaluation; non-compliance spots lead to rejection.
Key Specifications
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Product: Entry and Mid Level Laptop - Notebook (Q2) with active OEM warranty
-
Model: current OEM models only; not obsolete
-
Certifications: ISO-certified vendor and OEM; ISMS/quality standards as applicable
-
Service: local service centre in Kerala with qualified engineers
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Warranty: OEM warranty certificate submitted at delivery; includes rectification/replacement
-
Documentation: product datasheets, OEM authorization, and installation plan
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Experience: minimum 8 years GeM platform experience; three Kerala work orders in 2023-24 to 2025-26
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Compliance: GST and registered office in Kerala; not blacklisted; MAF from OEM
Terms & Conditions
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Key Term 1: OEM warranty and service network must be established in India with Kerala presence
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Key Term 2: Minimum 8 years GeM experience with documentary proof
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Key Term 3: ISO certification for both vendor and OEM; MAF required with bid
Important Clauses
Payment Terms
All-inclusive pricing to cover supply, installation, and basic configuration; exact payment schedule to be defined in contract.
Delivery Schedule
Installation and commissioning to occur after site readiness; timelines aligned with order placement.
Penalties/Liquidated Damages
Penalties, if any, to be defined in contract for delays or non-compliance with warranty service levels.
Bidder Eligibility
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Registered office in Kerala with valid GST certificate
-
Minimum 8 years GeM experience with documentary proof
-
OEM or authorized partner with MAF; ISO certifications for vendor and OEM
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Three Kerala work orders for similar supply/installation (FY 2023-24 to 2025-26)
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Functional service centre in consignee district with qualified engineers
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
10 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Pathanamthitta
Delivery Pincodes
691526
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tina Susan Varghese | 691526,CHC Enadimangalam, Elamannoor | Pathanamthitta | Kerala | 691526 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10078200.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate with Kerala address
PAN card
Experience certificates showing three work orders in FY 2023-24, 24-25 & 25-26 via GeM in Kerala
OEM Manufacturer Authorization Letter (MAF) for proposed laptops
ISO certificates (vendor and OEM)
OEM warranty certificate to be submitted at delivery
Proof of registered office in Kerala
Service centre address proof in consignee district and engineers qualification
Self-declaration on company letterhead of non-blacklisting
Product datasheets and installation/commissioning plan
Self-certification confirming adherence to ATC Clauses
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop tender in Pathanamthitta Kerala 2026?
Bidders must meet eligibility: Kerala registered office with GST, ISO certificates, OEM authorization (MAF), and 8 years GeM experience with proofs. Provide three Kerala work orders (FY 2023-24 to 2025-26), service centre proof, and data sheets. Include OEM warranty and self-declaration of non-blacklisting.
What documents are required for bidder submission in Kerala laptop tender?
Submit GST certificate, PAN, company registration, three GeM Kerala work orders, OEM MAF, ISO certificates, OEM warranty, service centre proof, installation plan, datasheets, and the self-declaration of non-blacklisting. Ensure all documents align with ATC and corrigenda.
What are the technical specifications for the laptops in this Kerala tender?
Specifications mandate current OEM models with active warranty; data sheets must be attached; products must be non-obsolete; compliance with ISO certifications for vendor and OEM; installation and basic configuration included in the all-inclusive price.
What is required for OEM authorization in the Kerala laptop bid?
Bidders must be OEM or authorized partners; submit Manufacturer’s Authorization Form (MAF) specific to this tender issued by the OEM; ensure the OEM warranty certificate is provided at delivery and warranty support is available nationwide.
When is the GeM experience required for Kerala laptop procurement?
Minimum 8 years of GeM platform experience is required; documentary proof must accompany the bid. This demonstrates capability in government procurement and past GeM transactions in Kerala.
What delivery and installation terms apply to this laptop tender in Kerala?
Pricing must be all-inclusive of supply, installation, and basic configuration. Installation and commissioning occur after site readiness, with after-sales service through a local service centre and trained engineers in Kerala.