Indian Army Party Box JBL Tender Jammu Jammu & Kashmir 2026 – Sample Approval & Quantity Option Clause
Bid Publish Date
06-Oct-2026, 8:46 pm
Bid End Date
27-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Explicit 25% quantity variation right during and after contract award
- • Advance sample approval within 5 days of contract award; modification list within 5 days if required
- • Delivery period adjustments tied to sample approval timing with LD implications
- • No BOQ items or explicit product specifications available in data
- • Bulk supply must comply with approved sample; deviations can trigger rejection or termination
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement related to a Party Box JBL in Jammu, Jammu & Kashmir – 180001. The BoQ shows 0 items and no stated estimated value, while the tender includes supplier obligations around sample approval and quantity flexibility. Key differentiators: an explicit option clause allowing up to 25% quantity variation and a structured advance sample approval process. This tender emphasizes conformity to approved samples and alignment with contract specifications, with sample testing timelines impacting delivery. The context indicates a uniformed procurement channel with staged approvals and post-award bid adjustments, requiring bidders to align production with buyer-approved samples and to manage timing around option-based extensions.
- Organization: Indian Army (Department Of Military Affairs)
- Location: Jammu, Jammu & Kashmir
- Product Category: Party Box JBL
- Delivery/Approval Nuances: advance sample approval, potential delivery delays if approvals lag, and modifications as required by Buyer.
- Differentiators: 25% quantity option, execution based on original delivery period, and sample-based conformity.
Technical Specifications & Requirements
- No explicit technical specifications are provided in the tender data.
- Clauses indicate a two-stage process: (i) submission of advance samples within 5 days of award, (ii) Buyer approval or list of modifications within 5 days after sample submission.
- If approvals are delayed, the delivery period may be adjusted without liquidated damages; major deviations may trigger fresh samples or contract termination.
- The contract requires bulk supply to conform to approved sample specifications and to bear bulk-supply costs only after unconditional approval. The option to increase quantity up to 25% during or after contract award is specified.
- The absence of BOQ items suggests a framework purchase with alignment to a sample-driven standard (no fixed quantities disclosed).
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended time calculation applies with a minimum of 30 days.
- Advance Sample: Required within 5 days of award; approval or modification list provided within 5 days; bulk supply aligned to approved sample.
- Delay Handling: If Buyer delays approval, delivery period may be refixed; due to sample issues, termination possible if major deviations are found.
- Sample Costs: Samples required for testing to be supplied by contractor free of cost; any pre-approval production costs may be borne by Seller if samples are rejected.
- Delivery Period: Commences from the last date of original delivery order; extended periods tied to option quantity changes; minimum conditions apply.
- The tender data does not disclose EMD amount, exact delivery timelines, payment terms, or required submission documents, requiring bidders to seek clarification or prepare standard government bid documents.
Key Specifications
-
Product/service: Party Box JBL (no explicit specifications in tender data)
-
Quantity/Value: Not disclosed (0 BOQ items reported)
-
EMD/Estimated value: Not disclosed in tender data
-
Standards/Certifications: Not specified in tender data; sample approval framework emphasized
-
Delivery/Installation: Contingent on approved samples; option clause governs timeline adjustments
Terms & Conditions
-
Option to vary quantity by up to 25% with corresponding delivery time adjustments
-
Advance sample submission within 5 days; buyer approval or modification list within 5 days
-
Delivery period may be refixed if buyer delays approval; non-conforming samples may terminate contract
Important Clauses
Payment Terms
No explicit payment terms provided; standard government bid terms and post-approval bulk supply obligations apply post-sample acceptance
Delivery Schedule
Delivery starts after original delivery order date; extended delivery time calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
No explicit LD rate provided; delays due to buyer approval may adjust delivery period without LD; major deviations may lead to contract termination
Bidder Eligibility
-
Eligibility to supply consumer electronics or JBL audio equipment (Party Box) to government buyers
-
Compliance with sample approval process and ability to adapt to modifications within 5 days
-
Financial robustness to handle potential quantity fluctuations up to 25%
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Party Box JBL
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jammu | Jammu | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9994344.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
27-Oct-2026, 4:30 am
Opening Date
28-Oct-2026, 4:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements (last 2-3 years)
EMD/Security deposit documents (as applicable by buyer terms)
Technical bid documents demonstrating compliance with sample approval process
OEM authorization or dealership certificates (if applicable to Party Box JBL)
Product literature or specifications aligned to JBL Party Box
Any prior supplier performance or delivery proof
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Party Box JBL tender in Jammu Army procurement 2026
Bidders must submit standard bid documents plus OEM authorization for JBL Party Box, GST and PAN details, and evidence of experience in similar electronics supply. The process includes an advance sample submission within 5 days of award and Buyer approvals within 5 days, with a 25% quantity variation option.
What documents are required for Party Box JBL tender submission in Jammu
Required documents include GST registration, PAN, two to three years of financial statements, work experience certificates for similar electronic supplies, EMD proof, technical bid detailing conformity to the advance sample, OEM authorization, and product literature for JBL Party Box compatibility.
What are the technical specifications for JBL Party Box in this tender
Explicit technical specs are not listed; bidders must ensure compliance with the approved advance sample. The tender emphasizes sample-based approval, with modification lists provided within 5 days of sample submission, and bulk supply aligned to approved sample.
When is the delivery deadline if the buyer approves the sample late
Delivery period may be refixed if approval is delayed; the option clause allows up to 25% quantity changes, and the extended delivery time calculation uses the original delivery period with a minimum extension of 30 days.
What is the EMD requirement for the Indian Army JBL tender in Jammu
No EMD amount is disclosed in the tender data. Bidders should prepare standard EMD documentation per government tender practice and be ready to submit as per further clarification from the buyer.
How does the 25% quantity option affect the supply contract in Jammu
The purchaser may increase or decrease quantity by up to 25% during contract execution, with the extended delivery time calculated proportionally as ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days.
What happens if the advance sample is not approved
If the advance sample is not approved or major deviations are found, the buyer may require new samples or terminate the contract after notifying deviations, with the seller bearing related preliminary production costs unless otherwise defined.
What documents prove eligibility for JBL party box procurement by Indian Army
Eligibility requires GST and PAN, experience certificates for similar items, financial statements, OEM authorizations, and technical bid alignment with the approved sample process, ensuring compliance with the JBL Party Box specifications once approved.