Indian Army Gifts & Momentos Tender Kohima Nagaland 797001 - Motivation Prize & Mementos Service 2026
Progress
Key Highlights
- • Critical: 25% quantity variation during and after contract award
- • Mandatory data sheet alignment with offered products for verification
- • Warranty SLA requiring dedicated service personnel for timely servicing
- • Past experience proof accepted via contract copies with invoices or client certificates
- • Delivery terms anchored to last date of original order with proportional extension rules
- • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; essential bid certificates
- • No explicit item specifications in BOQ; Data Sheet accuracy is essential
- • Flexible procurement scope includes gifts, mementos, banners, and shawls
Tender Overview
The Indian Army, Department Of Military Affairs, seeks bids for Motivation Prize, Gifts for Senior Citizens, Mementos or Trophies, Flex Banners, and Shawls in KOHIMA, NAGALAND - 797001. Project scope covers procurement of multiple category items with delivery terms aligned to contract quantities, with a 25% quantity variation Option Clause. Bidders must provide Data Sheets and demonstrate past experience, while ensuring compliance with required documentation and warranty/service commitments. Unique aspects include service-level obligations for warranty support and a flexible quantity regime during contract execution. This procurement targets suppliers capable of delivering a range of ceremonial and recognition items under centralized government coordination.
Technical Specifications & Requirements
- No explicit itemwise specifications listed in the BOQ. Data Sheets must match offered products with the tender’s product data for verification.
- Required documentation includes: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
- Data Sheet alignment is critical to avoid rejection due to unexplained mismatches.
- Warranty provisions demand dedicated technical staff for timely servicing during the warranty period, per the bid’s SLA.
- Past experience can be demonstrated via contract copies, client execution certificates, or equivalent support documents.
- Clause 25% quantity increase/decrease permissible at contract award and during execution within prescribed delivery windows.
Terms, Conditions & Eligibility
- Option Clause permits +/- 25% quantity variation at order and during currency of contract.
- Delivery period calculations originate from the last date of the original delivery order; extended periods follow the same proportional logic with a minimum 30 days.
- Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet alignment; Certificates as specified in Bid Document/ATC/Corrigendum.
- Warranty obligations require dedicated service personnel for timely servicing and defect rectification under SLA.
- Past project experience can be evidenced by contract copies with invoices, client-signed execution certificates, or related documents.
- Non-submission of required certificates may lead to bid rejection.
Key Specifications
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Product category: Motivation prizes, senior citizen gifts, mementos/trophies, flex banners, shawls
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No item-specific technical specs provided in BOQ
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Data Sheet alignment required to validate offered items against tender data
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Warranty obligations and service SLA required with dedicated technicians
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Option clause enabling +/- 25% quantity variation
Terms & Conditions
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Quantity variation up to 25% during and after contract at contracted rates
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Delivery period starts from last date of original delivery order; new time proportional with minimum 30 days
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Mandatory bid documents: PAN, GSTIN, EFT mandate; Data Sheet alignment; past experience proofs
Important Clauses
Payment Terms
Not specified in tender data; ensure to verify during bid submission against ATC
Delivery Schedule
Delivery period calculated from last date of original order; extended period follows formula (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; bidders should refer to ATC for LD terms
Bidder Eligibility
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Demonstrated experience with procurement of ceremonial gifts and related items for government or military clients
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Ability to submit Data Sheets and align with offered product specifications
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Compliance with PAN, GSTIN, and EFT mandate submission; bid-specific certificates
Tender Data
Bid Details
Quantity
66
Category
Shawl
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Motivation Prize , Gifts for Senior citizen , Mementos oblique Trophies , Flex Banner , Shawl
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kohima
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kohima | Kohima | - | - | 20 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9768032.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Motivation Prize
Smart fitness band or digital utility clock, high-contrast LCD display, durable polymer casing, with built-in alarm and calendar features.
Gifts for Senior citizen
Lightweight pure copper water bottle or premium orthopedic seat cushion, packaged in a soft-touch matte finish gift box.
Mementos oblique Trophies
Laser-engraved transparent acrylic or crystal trophy (7 to 8 inches height), heavy polished base, with custom etched recognition text.
Flex Banner
440 GSM Star Flex media, weather-resistant matte finish, UV digital printing (1440 DPI), with metal eyelets at 2-foot intervals.
Shawl
Premium wool-blend or pashmina-feel traditional shawl (standard adult size), intricate woven borders, packaged in a protective presentation cover.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Motivation Prize | Smart fitness band or digital utility clock, high-contrast LCD display, durable polymer casing, with built-in alarm and calendar features. | 10 | nos | siddhesh_8bihar | 15 | |
| 2 | Gifts for Senior citizen | Lightweight pure copper water bottle or premium orthopedic seat cushion, packaged in a soft-touch matte finish gift box. | 15 | nos | siddhesh_8bihar | 15 | |
| 3 | Mementos oblique Trophies | Laser-engraved transparent acrylic or crystal trophy (7 to 8 inches height), heavy polished base, with custom etched recognition text. | 10 | nos | siddhesh_8bihar | 15 | |
| 4 | Flex Banner | 440 GSM Star Flex media, weather-resistant matte finish, UV digital printing (1440 DPI), with metal eyelets at 2-foot intervals. | 1 | nos | siddhesh_8bihar | 15 | |
| 5 | Shawl | Premium wool-blend or pashmina-feel traditional shawl (standard adult size), intricate woven borders, packaged in a protective presentation cover. | 20 | nos | siddhesh_8bihar | 15 |
Categories
24
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Data Sheet of offered products
Past Experience proof (contract copy + invoices or client execution certificate)
Certificates/ATC/Corrigendum as applicable
Warranty/Service SLA documentation
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid on Kohima motivation prize gifts tender for Indian Army 2026?
Bidders must submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet alignment with offered items. Include past experience proofs (contracts or client certificates) and relevant warranty/SLA documents. Ensure data sheets match product specifications and adhere to the option clause enabling +/-25% quantity variation.
What documents are required for Indian Army gifts tender in Nagaland?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet of offered products, and evidence of past experience (contract copies or client execution certificates). Additional certificates per ATC/Corrigendum must be uploaded with bid submission.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25% at contract award and during contract currency. Delivery time scales from the last date of the original delivery order, with extended periods calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What personal service requirements accompany the warranty clause?
Successful bidders must deploy dedicated service personnel/engineers to attend service requests promptly and perform timely servicing and defect rectification during the warranty period as per the SLA in the bid terms.
How is past experience demonstrated for this procurement in Kohima?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or equivalent documents like third-party inspection release notes, clearly showing relevant scope and value of prior ceremonial item deliveries.
What is the significance of the Data Sheet in this bid?
Data Sheet must precisely reflect offered product specifications and be verifiable against the supplied items. Any unexplained mismatch may lead to bid rejection; ensure model numbers, sizes, and materials align with tender data and client requirements.