Vadodara Urban Development Authority Printing & Photocopying Tender Vadodara Gujarat 2026 ISM Monochrome/Color
Progress
Tender Overview
Vadodara Urban Development Authority invites bids for onsite printing and photocopying services in Vadodara, Gujarat. The contract covers both monochrome and color photocopying with paper provided by the buyer, and requires one operator for black-and-white printing. Estimated contract value is ₹510,000. The work location is Vuda Bhavan, First Floor, L & T Circle, Karelibaugh, Vadodara and the buyer reserves scope variation up to 25% of contract quantity or duration. Bidders should note local presence in Vadodara, Anand, and Ahmedabad to participate. This procurement emphasizes practical onsite service delivery and operator management, with payment and performance governance via EMD/BD mechanism. The absence of a BOQ indicates a service-oriented requirement rather than a material-heavy supply. This tender focuses on reliable execution of routine printing/photocopying tasks within urban development administration workflows, with a clear emphasis on dedicated operator support and client-side paper provisioning. Bidder readiness to absorb potential quantity fluctuations and alignment to local eligibility criteria differentiates compliant bids.
Technical Specifications & Requirements
- Service category: Onsite printing and photocopying (monochrome and colored) with paper supplied by buyer
- Delivery/installation location: Vuda Bhavan, First Floor, L & T Circle, Karelibaugh, Vadodara
- Operator requirement: One operator for black-and-white printing; operator expenses borne by agency
- Pricing flexibility: Purchase scope may be increased up to 25% by buyer (before and after contract issuance)
- EMD/Payment mechanism: EMD via DD payable to Chief Executive Authority, Vadodara; scanned DD copy uploaded with bid; hardcopy due within 5 days of bid end/opening
- Participating locations: Agencies located in Vadodara, Anand, and Ahmedabad are eligible
- Paper handling: Paper to be provided by buyer; no BOQ items
- Contract type: Lump-sum style service with potential scope variations
Terms, Conditions & Eligibility
- EMD/Payment terms: EMD by account payee DD; payment terms aligned with contract; hard copy submission within 5 days of bid end/opening
- Location eligibility: Agency presence in Vadodara, Anand, and Ahmedabad
- Operator cost: Agency must pay operator wages; no external operator provision beyond one required
- Delivery address: Onsite performance at Vuda Bhavan, Vadodara
- Variation clause: Scope may increase/decrease by up to 25%; bidder must accept revised scope
- Submission requirements: Digital bid with scanned DD proof; hard copy within 5 days
Key Specifications
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Service type: onsite printing and photocopying (monochrome and color)
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Paper: to be provided by buyer
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Operator: 1 operator required for black-and-white printing
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Locations: Vadodara, Anand, Ahmedabad presence required
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Delivery: at Vuda Bhavan, First Floor, L & T Circle, Karelibaugh, Vadodara
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Contract variation: +/- 25% scope adjustment
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EMD: via Demand Draft payable to Chief Executive Authority, Vadodara
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Submission: scanned DD with bid; hard copy within 5 days
Terms & Conditions
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EMD via account DD; hard copy within 5 days of bid end date
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Single operator required; operator costs borne by agency
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Paper provided by buyer; onsite service at Vadodara location
Important Clauses
Payment Terms
EMD by DD; payment terms aligned with contract; hard copy submission within 5 days after bid end/opening
Delivery Schedule
Onsite printing/photocopying at Vuda Bhavan, First Floor; one operator; delivery timeline not expressly stated
Penalties/Liquidated Damages
Not specified in provided terms; contract may include SLAs per ATC
Bidder Eligibility
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Agency located in Vadodara, Anand, or Ahmedabad
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Ability to provide one operator for black-and-white printing onsite
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Financial capacity to manage operator wages and potential 25% scope variation
Tender Data
Bid Details
Quantity
14000
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
10 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Printing and Photocopying Service - Photocopying; Onsite; 7; 1; Without Operator; Paper to be provided by buyer; Not Applicable; Not Applicable; Not Applicable; Monochrome , Printing and Photocopying Service - Photocopying; Onsite; 7; 1; Without Operator; Paper to be provided by buyer; Not Applicable; Not Applicable; Not Applicable; Colored
Advisory Bank
Bank Of Baroda
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Vadodara
Delivery Pincodes
390018
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Desai Geetaben Naranbhai | 390018,vuda bhavan, l & T circle, VIP road, karelibaug vadodara | Vadodara | Gujarat | 390018 | 7000 | - | Number of months within contract period : 12 |
Authority Records
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Documents 4
GeM-Bidding-10022310.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of related printing/photocopying services
Financial statements / turnover evidence
EMD submission document (DD copy or online receipt)
Technical bid documents demonstrating service capability
OEM authorizations or supplier approvals (if applicable)
Any applicable local licenses or registrations
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on the printing and photocopying tender in Vadodara Gujarat 2026
Bidders must submit an online bid with scanned DD proof for EMD payable to the Chief Executive Authority, Vadodara. Include GST, PAN, experience certificates, financials, technical bid, and OEM authorization if required. The agency should demonstrate capability to provide one onsite operator and accept up to 25% scope variation.
What documents are required for the Vadodara on-site printing tender
Required documents include GST registration, PAN, experience certificates in similar services, financial statements, EMD DD copy, technical bid, and OEM authorizations if applicable. Ensure hard copies are delivered within 5 days of bid end date and/upload scanned DD with the bid.
What is the estimated value and EMD details for this Gujarat tender
Estimated contract value is ₹510,000. EMD is demanded via Demand Draft payable to Chief Executive Authority, Vadodara, with submission of the scanned DD proof online and hard copy within 5 days post bid end/opening.
What are the operator requirements for black and white printing in this tender
The agency must provide exactly one on-site operator for black-and-white printing; operator wages are the responsibility of the agency. No separate operator provision is described for color printing beyond general onsite service.
What is the delivery location for onsite printing services in Vadodara
Delivery/onsite performance is at Vuda Bhavan, First Floor, L & T Circle, Karelibaugh, Vadodara. All printing and photocopying tasks must be completed onsite at this address.
What is the scope variation allowed in this tender and how is it applied
The buyer may increase or decrease the contract quantity or duration up to 25% before contract issuance, and after issuance, scope can still increase up to 25% with bidder consent. Bidders must be prepared to adjust workload accordingly.
What locations determine eligibility for this Gujarat printing tender
Eligible agencies must have a presence in Vadodara, Anand, or Ahmedabad. Local presence ensures timely onsite coverage and adherence to service standards for the Vuda Bhavan site.
What are the payment terms and compliance standards mentioned
Payment terms align with the contract; EMD submission via DD is required. While explicit payment timelines aren’t stated, bidders should anticipate standard government procurement practices and ensure compliance with all ATCs and document submissions.