Central Coalfields Limited Engine Assembly & Transmission Parts Tender Hazaribagh Jharkhand 2026
Bid Publish Date
01-Sep-2026, 6:15 pm
Bid End Date
23-Sep-2026, 11:00 am
EMD
₹2,73,565
Value
₹3,53,70,440
Location
Progress
Key Highlights
- • Brand/OEM requirements: Specific engine and transmission part numbers (SAA6D170E-3, 41E-15-21003I, etc.)
- • Technical certifications: Not specified; data sheet verification required
- • Special clauses: 25% quantity option during contract and currency extensions with formula
- • Eligibility: EMD ₹273,565; PAN, GSTIN, canceled cheque, EFT mandate
- • Warranty/AMC: Not specified in data; contract termination rights retained by Buyer
- • Penalties: Termination rights for non-delivery or material term breach; LD not specified
- • Delivery: Delivery periods linked to original order date; minimum 30 days extension in option period
- • Delivery location: HazariBagh, Jharkhand (824505); invoicing to consignee GSTIN
- • Data sheet alignment: Mandatory; mismatch may result in bid rejection
Tender Overview
Central Coalfields Limited (Coal India Limited) invites bids for engine assembly and transmission parts covering model components listed under the procurement scope for delivery in HazariBagh, Jharkhand. Estimated contract value is ₹35,370,439.91, with an EMD of ₹273,565. The tender contemplates flexible quantity adjustments up to ±25% during and after contract award, with delivery timelines linked to the original order timeline and potential extensions. The scope targets procurement of engine and transmission assemblies for specified part numbers, aligned with coal production equipment needs. A notable differentiator is the option-based delivery extension and the requirement to align with GST considerations. Unique compliance conditions include integrity pact submission and vendor code creation documentation.
Technical Specifications & Requirements
No explicit technical specifications are stated in the tender data. However, the BOQ indicates procurement of specific engine assembly and transmission components (model SAA6D170E-3 and associated part numbers) required by Central Coalfields Limited. Bidders should submit a Data Sheet matching offered products to technical parameters, ensuring GST compliance and invoicing in the consignee’s GSTIN. The contract allows data sheet verification against offered specifications to prevent mismatches. Supplier must ensure accurate part numbers and consistency with data verification requirements.
Terms & Eligibility
Key terms include an option to increase/decrease quantity by up to 25% during contract, with delivery periods calculated proportionally and minimum 30-day extensions where applicable. GST is payable as per actuals, with purchaser-side reimbursement caps. Integrity Pact compliance is mandatory, and bidders must submit PAN, GSTIN, canceled cheque, and EFT Mandate. Data Sheet alignment, vendor code creation, and GST invoicing in consignee name are required. Non-delivery or late delivery can trigger contract termination and penalties.
Key Specifications
-
Engine assembly and transmission components for model SAA6D170E-3 and part numbers 6241-0120I family
-
BoQ indicates required part numbers: 6241-B0-0120I / 6241-B0-0120, 41E-15-21003I/41E-15-21003/41E-15-21003I, 41E 15-21002/41E-15-21002I
-
Estimated contract value: ₹35,370,439.91; EMD: ₹273,565
-
Delivery terms permit ±25% quantity changes; delivery period extension calculation required
-
GST on supplier’s quotation; reimbursement caps based on actuals or quoted rate
-
Data Sheet verification mandatory; any mismatch may lead to bid rejection
Terms & Conditions
-
Quantity may be adjusted by ±25% during/after contract with proportional delivery time
-
GST payable per actuals or quoted rate, whichever is lower, within GST rules
-
Integrity Pact compliance and vendor code creation are mandatory
-
Submission of PAN, GSTIN, cancelled cheque, EFT mandate is required
-
Data Sheet must align with offered product specifications
Important Clauses
Payment Terms
GST payable per actuals or applicable rates; reimbursement cap on quoted GST percentage
Delivery Schedule
Delivery period commences from the last date of the original delivery order; option extension periods apply with minimum 30 days
Penalties/Liquidated Damages
Contract termination rights if supplier fails to deliver or breaches material terms; LD details not explicitly provided
Bidder Eligibility
-
Manufacturer or authorized supplier for engine assembly and transmission components
-
Demonstrable experience in similar critical equipment parts supply to public sector units
-
Compliant GSTIN, PAN, and financial documentation; integrity pact compliance
Tender Data
Bid Details
Quantity
2
Category
Engine Assembly: Model SAA6D170E-3 Part Number: 6241- B0-0120I / 6241-B0-0120I. /6241-B0-0120
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Engine Assembly: Model SAA6D170E-3 Part Number: 6241- B0-0120I / 6241-B0-0120I. /6241-B0-0120 , Transmission Assembly, Part No. 41E-15-21003I/41E-15-21003/41E-15- 21003I. /41E 15-21002/41E-15-21002I.
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
8
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Ramgarh
Delivery Pincodes
829103
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ravi Kishan Raja | 829103,Central Stores, Central Coalfields Limited, Barkakana, Ramgarh | Ramgarh | Jharkhand | 829103 | 1 | 180 | - |
Authority Records
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Documents 6
GeM-Bidding-9770720.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST Registration certificate copy (GSTIN)
PAN Card copy
Cancelled cheque copy
EFT Mandate certified by bank
Vendor code creation documents
Product Data Sheet matching offered engine/transmission components
Integrity Pact signed copy
Any OEM authorization or data sheet for engine/transmission parts
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for HazariBagh engine parts tender 2026
Bidders must meet essential eligibility, submit GSTIN, PAN, canceled cheque, EFT mandate, and Integrity Pact. Ensure Data Sheet aligns with offered engine/transmission parts (SAA6D170E-3 family). The contract permits ±25% quantity changes and requires data sheet verification against technical parameters.
What documents are required for vendor code creation
Submit PAN, GSTIN, canceled cheque, and EFT Mandate certified by bank. Also provide company details for vendor code creation and data sheet of offered engine/transmission parts to enable cross-check with technical parameters.
What are the delivery terms for quantity adjustments
Delivery period starts after the original order date. If quantity increases or decreases by up to 25%, the extension time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Which standards or data sheets are required for compliance
A Data Sheet must match offered product specifications for engine/transmission parts. No explicit IS/ISO standard is stated; ensure data sheet accuracy and alignment with part numbers 6241-0120I and 41E-15-21003I for BOM verification.
What is the EMD amount and estimated value for this bid
The Estimated Value is ₹35,370,439.91 and the EMD amount is ₹273,565. Bidders should prepare payment methods for EMD as per tender terms and ensure bid security compliance.
What are the GST implications for supplier invoicing
GST must be charged on quoted value with actual GST applicable to the consignee. Invoicing must be in the name of the consignee with their GSTIN; GST reimbursement is subject to actuals or the lower rate, per tender terms.