Zoological Survey Of India Air Conditioner AMC Tender SOUTH 24 PARGANAS West Bengal 2026
Bid Publish Date
19-May-2026, 5:02 pm
Bid End Date
25-May-2026, 11:00 am
Location
Progress
Tender Overview
Zoological Survey Of India invites bids for Annual Maintenance Service - Air Conditioner in SOUTH 24 PARGANAS, WEST BENGAL. The scope covers AMC for cooling systems at a zoological research facility with undefined quantity, and no BOQ items listed. A key differentiator is the 25% option clause allowing scope/duration adjustments prior to contract issuance. The tender emphasizes service continuity and statutory payroll obligations for deployed personnel, influencing bidder staffing models and cash flow planning. This procurement reflects ongoing facility maintenance needs within government research infrastructure and requires responsive, compliant AMC providers.
Technical Specifications & Requirements
- Product/Service: Annual Maintenance Service for Air Conditioners (no specific model details provided).
- Location: SOUTH 24 PARGANAS, WEST BENGAL - 700039.
- BOQ: Total Items: 0 (no itemized quantities listed).
- Key Terms: Option Clause 25% permits up to 25% increase in contract quantity or duration; lump-sum scope may also extend up to 25% with provider consent.
- Payment Clause: Service provider must disburse salaries/wages to deployed staff first, then claim reimbursement from buyer with statutory documents (PF, ESIC) and bank statements.
- Standards/Compliance: Not specified in the tender data; bidders should prepare to align with general AMC governance and statutory payroll compliance.
- Delivery/Performance: Not defined; bidder must plan for ongoing maintenance cycles and prompt service support infrastructure.
- Documentation: Ensure readiness to provide technical compliance and payroll documentation as part of submission.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the available data; bidders should verify during bid submission.
- Experience: No explicit years; bidders should demonstrate capability in AMC for HVAC/air-conditioning systems and adherence to payroll-related service norms.
- Delivery: No schedule provided; anticipate service-response benchmarks aligned with routine AMC cycles.
- Payment Terms: Salaries/wages paid by service provider to staff deployed at site; reimbursement to be claimed with PF/ESIC proofs and bank statements.
- Documents: Prepare GST, PAN, experience certificates, financial statements, EMD receipts, technical compliance notes, and OEM authorizations if applicable.
- Penalties/Warranty: Not specified; bidders should seek clarity on LD or performance penalties during clarification.
Key Specifications
-
Product/service names: Annual Maintenance Service for Air Conditioners
-
Location: SOUTH 24 PARGANAS, WEST BENGAL
-
Estimated value: Not disclosed
-
EMD: Not disclosed
-
Experience: HVAC/AMC service capability required
-
Quality/standards: General compliance; no IS/ISO/ISI specs stated
-
Delivery: Ongoing maintenance cycles implied
-
Warranty/AMC scope: Not explicitly defined
Terms & Conditions
-
25% option clause allows scope/duration adjustments before contract issuance
-
Salary payment obligation on contractor before reimbursement from buyer
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No BOQ items; unspecified estimated value and EMD details
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Must submit GST, PAN, experience, financials, and payroll compliance documents
-
OEM authorizations may be required for brand-specific AMC
Important Clauses
Payment Terms
Service provider pays staff salaries first; then claims payment from the buyer with PF, ESIC and bank statements.
Option Clause
Buyer may increase/decrease contract quantity or duration up to 25% at contract issue; post-issuance, increases capped at 25%.
BOQ & Quantities
BOQ shows Total Items: 0; no itemized quantities provided in the tender data.
Bidder Eligibility
-
Demonstrated AMC capability for air conditioning systems in government or institutional settings
-
Ability to manage payroll for deployed staff with PF/ESIC compliance
-
GST registration and PAN; financial viability demonstrated via audited statements
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | HAREKRISHNA ENGINEERING AND ELECTRICALS Under PMA | 24-05-2026 18:19:40 | |
| 2 | R S SYSTEMS AND SOLUTION Under PMA | 22-05-2026 16:45:20 | |
| 3 | RNSYADUVENDRA ENTERPRISES INDIA PRIVATE LIMITED Under PMA | 20-05-2026 17:48:52 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RNSYADUVENDRA ENTERPRISES INDIA PRIVATE LIMITED( MSE Social Category:OBC ) Under PMA | Item Categories : Annual Maintenance service-AIR CONDITIONER | |
| L2 | HAREKRISHNA ENGINEERING AND ELECTRICALS( MSE Social Category:ST ) Under PMA | Item Categories : Annual Maintenance service-AIR CONDITIONER | |
| L3 | R S SYSTEMS AND SOLUTION( MSE Social Category:General ) Under PMA | Item Categories : Annual Maintenance service-AIR CONDITIONER |
Tender Data
Bid Details
Quantity
7
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance service-AIR CONDITIONER
Authority Records
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Documents 3
GeM-Bidding-9351141.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AMC projects (HVAC/air conditioning)
Financial statements (last 2-3 years)
EMD payment proof (if applicable)
Technical bid documents demonstrating AMC capabilities
OEM authorizations or certifications (if approaching specific brands)
Payroll/compliance documentation indicating statutory obligations (PF, ESIC) readiness
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for air conditioner AMC in South 24 Parganas tender 2026
Bidders should prepare HVAC AMC capabilities, GST/PAN, financial statements, and payroll compliance documents. The tender allows a 25% variation in scope before contract issuance. Ensure readiness to provide OEM authorizations if required and demonstrate payroll practices with PF/ESIC documentation.
What documents are required for ZSI air conditioner maintenance bid 2026
Required documents include GST certificate, PAN card, experience certificates for similar AMC projects, financial statements, EMD proof if applicable, technical compliance notes, and payroll compliance evidence (PF/ESIC) for staff deployed at site.
What is the delivery schedule for ZSI AMC services in Bengal
The tender does not specify a strict delivery calendar. Bidders should propose a responsive service plan for routine maintenance cycles, emergency repairs, and response times aligned with government facility expectations, with clear SLAs in the bid.
What are the critical eligibility criteria for air conditioner AMC tender
Eligible bidders must show HVAC/AMC experience, financial stability via statements, GST/PAN validity, and payroll readiness for deployed staff, including PF/ESIC compliance, as part of bid submission.
How to handle the 25% variation clause in this tender
Before contract issuance, bidders must accommodate up to 25% scope/duration increase; after issuance, adjustments remain capped at 25%. Plan adaptable staffing and spare part planning to cover potential scope growth.
What are the payment terms for staff salaries under this AMC
Contractor must pay salaries to deployed staff first, then claim reimbursement from the buyer with PF/ESIC documentation and bank statements, ensuring timely payroll compliance and audit readiness.