Madhya Pradesh Department Of Higher Education IT Equipment Tender for All in One PC, A4/MFP, Interactive Panels 2026
Bid Publish Date
04-Sep-2026, 10:57 am
Bid End Date
14-Sep-2026, 11:00 am
EMD
₹75,000
Location
Progress
Tender Overview
Madhya Pradesh Department of Higher Education seeks procurement of All in One PC (V2), A4 and Legal Size Multifunction Printer (MFP), and Interactive Panels with CPU. The project scope includes multiple device categories with a single contract framework and an estimated quantity toggle up to 25% at contract placement and during currency, at contracted rates. The tender mandates an EMD of ₹75,000 and enforces ISO 9001 certification for bidders or OEMs. The pre-bid meeting is scheduled for 11-09-2026 between 2:00 PM and 4:00 PM, with samples required for testing and proof of compliance. The procurement will support government education infrastructure in the state of Madhya Pradesh and emphasizes warranty minimums of one year and OEM product catalog verification.
Technical Specifications & Requirements
- No formal BOQ items listed; product categories cover All in One PC (V2), A4 MFP, Legal Size MFP, and Interactive Panels with CPU.
- Warranty: minimum one year on all items; sample testing mandatory with a signed sample receipt uploaded to the technical bid.
- Certificate & Compliance: bidder or OEM must hold ISO 9001:2015; GSTIN, PAN, EFT, canceled cheque; three years of audited turnover (CA certified) required.
- Experience: minimum three years in relevant supply; OEM catalog verification via official website.
- ATC specifics: pre-bid meeting, no deviation in technical specifications, mandatory sample submission two working days before bid end date.
- ATC documents: GST, PAN, ITRs (FY 2022-23 to 2024-25), non-blacklisting on ₹100 stamp paper; vendor must provide sample documentation and product brochures.
Terms, Conditions & Eligibility
- EMD: ₹75,000.
- Delivery/Option clause: quantity may vary ±25% at order; delivery period adjusts proportionally with minimum 30 days.
- Warranty/Support: minimum one year warranty; supplier must provide OEM product catalog and official warranties.
- Testing & Acceptance: samples tested at buyer’s office; failed samples disqualify bidder; signed sample receipt required.
- Documentation: mandatory ISI/ISO alignment where applicable; non-blacklisting certificate; three years turnover evidence; ITRs; bank details and EFT.
- Payment Terms: not explicitly stated; ensure alignment with contract at place of supply; terms will be governed by GeM conditions and purchase order.
- Delivery: delivery schedule anchored to delivery order timelines; extended periods allowed under option clause.
- Compliance: all items must be a single cohesive solution compatible with government education infrastructure.
Key Specifications
-
All in One PC (V2) category hardware
-
A4 and Legal Size Multifunction Printer (MFP)
-
Interactive Panels with CPU
Terms & Conditions
-
EMD of ₹75,000 required; payment terms to follow PO conditions
-
ISO 9001:2015 certification mandatory for bidder or OEM
-
Minimum three years’ experience and CA-certified turnover proof required
Important Clauses
Payment Terms
Not explicitly stated in the tender; terms governed by GeM purchase order and contract; ensure alignment with EMD and warranty commitments
Delivery Schedule
Option to increase quantity by up to 25% at contract and during currency; delivery period scales with quantity using formula (Increase/Original) × Original period, minimum 30 days
Penalties/Liquidated Damages
Not stated; samples tested; failure could lead to disqualification; ensure compliance with warranty and testing stipulations
Bidder Eligibility
-
Minimum three years of relevant supply experience
-
CA-certified turnover for last three financial years
-
ISO 9001:2015 certification for bidder or OEM
-
GSTIN, PAN, and EFT details provided
-
Non-blacklisting and sample compliance readiness
Tender Data
Bid Details
Quantity
22
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
50
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Interactive Panels with CPU (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dhar
Delivery Pincodes
454449
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pratap Singh Alawa | 454449,Gram Gulati khalghat road dharampuri Dist. Dhar | Dhar | Madhya Pradesh | 454449 | 20 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9846432.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST Registration Certificate (GSTIN)
Permanent Account Number (PAN) Card
CA-certified Turnover certificates for last 3 years
ITR for financial years 2022-23, 2023-24, 2024-25
ISO 9001:2015 certificate (bidder or OEM)
Non-blacklisting certificate on ₹100 stamp paper
Three-year experience certificates in relevant supply
OEM authorization and product catalogue from official website
Sample compliance documents and sample receipt (scanned upload mandatory)
Bank details / EFT image and cancelled cheque
GST compliance and relevant device specifications
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the MP Higher Education IT equipment tender 2026
Bidders must meet eligibility criteria including three years of experience, CA-certified turnover, and ISO 9001:2015. Submit GSTIN, PAN, ITRs for 2022-23 to 2024-25, non-blacklisting certificate, and OEM/product catalog. Upload sampled product compliance and sample receipt inside the technical bid.
What documents are required for IT hardware tender in MP
Required items include GST certificate, PAN, ITRs for three years, CA-certified turnover, ISO 9001:2015, non-blacklisting certificate, bank EFT details, and OEM authorization plus official product catalog. Also, provide samples and sample receipt uploaded with the technical bid.
What are the technical specifications for the MP MFP and panels
The tender lists categories rather than fixed specs: All in One PC (V2), A4 and Legal Size MFP, and Interactive Panels with CPU. Ensure OEM product catalog matches the offered models and that ISO 9001:2015 compliance is demonstrated via certificate in the bid.
What is the EMD amount and when is it due
EMD is ₹75,000. Submit as a demand draft or online payment as per GeM bid terms prior to bid submission deadline; ensure the EMD is clearly referenced with the bid to avoid disqualification.
What is the pre-bid meeting date for MP IT tender
The pre-bid meeting is scheduled for 11-09-2026 between 2:00 PM and 4:00 PM. Attendees should present any clarification requests; all deviations from provided specifications may lead to disqualification.
What warranty and testing requirements apply to the MP procurement
All items require a minimum warranty of one year. Bidders must submit product samples for testing at the buyer’s office; a signed Sample Receipt must be uploaded. Non-conforming samples or failed tests will disqualify the bidder.
Which standards and certifications are mandatory for bidders
Mandatory ISO 9001:2015 certification for bidder or OEM, along with GSTIN, PAN, and CA-certified turnover documentation. Non-blacklisting on ₹100 stamp paper is required, with OEM catalog verification via the official website.
What are the delivery terms and quantity flexibility
Quantities may be increased/decreased by up to 25% at order and during currency at contracted rates. Delivery time scales using the (Increase/Original) × Original period formula, with a minimum extension of 30 days unless the original period exceeds that.