Navodaya Vidyalaya Samiti Facility Management Service Tender Bhavnagar Gujarat 2026 - Housekeeping & Manpower Standards
Progress
Key Highlights
- • Mandatory EMD amount: ₹1,00,000 submitted before tender opening
- • Extension option: contract quantity/duration may increase up to 50% by mutual consent
- • Wage payment obligation on contractor: salaries paid ahead of reimbursement with PF/ESIC documentation
- • No BOQ items; service-based procurement focusing on manpower and payroll compliance
- • Central minimum wage variation: rate revisions permitted with conditions
- • Past experience proof: contract copy + invoices or client execution certificates accepted
Tender Overview
Navodaya Vidyalaya Samiti invites bids for Facility Management Service (Manpower based) at the residential level, including Housekeeping and related unskilled/semi-skilled staffing in Bhavnagar, Gujarat (364001). The tender lists an EMD of ₹1,00,000 and references a flexible scope with up to 50% quantity/duration increase under mutual consent. The engagement requires compliance with payroll administration by the service provider, including statutory filings (PF/ESIC) and salary disbursement from the contractor’s end before submission of buyer invoices. The BOQ shows no items, indicating a service-based procurement with emphasis on manpower quality and adherence to statutory norms.
Technical Specifications & Requirements
- Service category: Residential facility management, housekeeping, unskilled and semi-skilled personnel.
- Geographic scope: Bhavnagar city, Gujarat.
- Financial terms: EMD ₹1,00,000; lump-sum or variable scope with up to 50% increase permitted; wage payments to staff must be made by the contractor prior to reimbursement from the buyer.
- Experience/ documentation: Past project experience proofs acceptable include contract copies with invoices, client execution certificates, or equivalent third‑party notes; bidders must upload all required certificates as per ATC and Corrigendum.
- ATC/ATC-clarifications: Compliance with mutual extension and rate revision aligned to central minimum wage variations; all compliance obligations are mandatory.
- Delivery/implementation: No BOQ items; focus on timely deployment and payroll administration; ensure statutory compliance during contract execution.
Terms, Conditions & Eligibility
- EMD amount: ₹1,00,000 (to be submitted before tender opening).
- Payment terms: Salaries/wages to staff paid by the service provider upfront with statutory documentation (PF, ESIC) required when claiming from buyer.
- Extension clause: Work order may be extended by mutual consent with up to 50% adjustment.
- Rate revisions: Changes in minimum wage of central rules will influence contract rates.
- Documents: Upload all certificates and documents; failure leads to rejection.
- Compliance: All conditions and ATC clauses are mandatory; non-compliance results in disqualification.
Key Specifications
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Service type: Residential facility management with Housekeeping
-
Staff categories: Unskilled and Semi-skilled personnel
-
Location scope: Bhavnagar, Gujarat
-
EMD: ₹1,00,000
-
Extension: Up to 50% quantity/duration with mutual consent
-
Payment terms: Contractor to pay salaries before invoicing to Buyer; provide PF/ESIC records
Terms & Conditions
-
EMD ₹1,00,000 required before tender opening
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50% extension rights subject to mutual consent
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Wage payments and statutory compliance must be borne by the contractor
Important Clauses
Payment Terms
Salaries paid by the service provider first; then claim from Buyer with PF/ESIC documentation
Delivery Schedule
No BOQ; deployment of housekeeping manpower to be aligned with contract terms and statutory compliance
Penalties/Liquidated Damages
Not specified in data; compliance-based penalties may apply per ATC; ensure full compliance
Bidder Eligibility
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Evidence of prior manpower-based facility management experience in residential settings
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Financial stability demonstrating ability to pay staff salaries upfront
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GST, PAN, and PF/ESIC compliance documentation
Tender Data
Bid Details
Quantity
19
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
70
Experience Required
4 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Service- Manpower based (Version 2) - Residential; Housekeeping; Unskilled , Facility Management Service- Manpower based (Version 2) - Residential; Housekeeping; Semi-skilled
Advisory Bank
State Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Bhavnagar
Delivery Pincodes
364150
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Momta Ram | 364150,Jawahar Navodaya vidyalaya, Trapaj Bunglow, Distt.Bhavnagar | Bhavnagar | Gujarat | 364150 | 6 | - | - |
Authority Records
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Documents 8
GeM-Bidding-9878443.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Past experience certificates or contract copies with client invoices
Execution certificates or third-party notes supporting contract execution
PF/ESIC compliance documents for staff
Authorization or OEM documents if applicable
EMD submission proof (₹1,00,000)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Bhavnagar housekeeping tender in Gujarat 2026?
Bidders must submit EMD ₹1,00,000 before tender opening, upload GST, PAN, and past experience proofs, and provide PF/ESIC payroll documentation. The contract allows up to 50% extension by mutual consent, with wage revisions tied to central minimum wage changes.
What documents are required to participate in this Navodaya bid?
Required documents include GST certificate, PAN card, past experience contracts with invoices or execution certificates, PF/ESIC compliance documents, and EMD proof of ₹1,00,000. Ensure all ATC/supplementary terms are acknowledged and uploaded.
What are the payment terms for staff salaries under this tender?
The service provider must disburse salaries to staff first, supported by PF/ESIC and bank statements, before claiming reimbursement from the buyer. This ensures statutory compliance and transparent payroll records.
What is the extension policy for the residential facility management contract?
The buyer may extend the contract quantity or duration up to 50%, either at issue or post-award, subject to mutual consent and service provider agreement to revised terms.
Which staff categories are covered under this housekeeping tender?
Coverage includes unskilled and semi-skilled personnel for residential housekeeping services; staffing must meet statutory payroll obligations and relevant labor regulations.
How will wage revisions be handled during the contract period?
Rate revisions occur in line with central minimum wage variations; any adjustment requires alignment with the buyer’s ATC and mutual agreement before contract modification.
What are the past experience proofs acceptable for qualification?
Acceptable proofs include contract copies with invoices and self-certified delivery, client execution certificates, or third-party notes like Inspection release notes, demonstrating successful service delivery.
Where can bidders find the mandatory compliance requirements for this tender?
Compliance is governed by the buyer's added ATC; bidders must upload all required certificates, ensure statutory payroll and welfare documents, and adhere to the mandatory terms to avoid disqualification.