Western Coalfields Limited Drill Units Repair Tender Chhindwara Madhya Pradesh 612 EE (I) Ltd Standards 2026
Bid Publish Date
22-Sep-2026, 2:03 pm
Bid End Date
03-Oct-2026, 2:00 pm
Value
₹28,22,928
Location
Progress
Key Highlights
- • Brand/OEM specifics: EE (I) Ltd make for UDM model 612 tracked assemblies
- • Standards/certifications: IS/ISO not specified in data
- • Special clauses: 25% quantity/duration variation; ATC document attached
- • Eligibility: EMD submission via DD, RTGS, or online; performance security required
- • Warranty/AMC: Not specified in tender data
- • Penalties: Not specified; LD clauses not detailed in data
- • Delivery: No explicit schedule published; ATC governs changes
- • Payment terms: Online RTGS/Bank transfer options available; DD accepted
Tender Overview
Western Coalfields Limited (Coal India Limited) seeks repair services for 02 Nos Drill Units of UDM Machine Nos 151 & 152 and 02 Nos Track Drive Assemblies of UDM Machine No 152, Model 612, Make EE (I) Ltd, located in Chhindwara, Madhya Pradesh. Estimated value is ₹2,822,928.16. The scope involves maintenance/repair work on machine subassemblies with a potential contract quantity variation of up to 25% as per ATC. EMD options include DD, RTGS, or online payment; performance security via DD/FDR/PBG is allowed. No BOQ items published.
Technical Specifications & Requirements
- No formal technical specifications provided in the tender data.
- Repair scope covers drill units and track drive assemblies for UDM machines (Model 612, EE (I) Ltd).
- ATC allows a contract scope expansion up to 25% either in quantity or duration.
- EMD/Performance security options include DD in favour of WCL Pench Area, online RTGS/IB, or FDR with release terms; hard copies must be delivered within stated timelines.
- The procurement is organized under the GEM portal with no itemized BOQ; bidding requires compliance with the buyer’s format and ATC terms.
Terms & Eligibility
- EMD/Performance security can be submitted via Account Payee DD, online RTGS, or FDR; submission proof to be uploaded and hard copies delivered within 5-15 days of award.
- Buyer permits a 25% scope increase/decrease at contract issue and post-award adjustments within 25% with consent.
- Payment terms and delivery timelines are defined in the ATC; bidders must comply with the specified process for submitting security and performance guarantees.
- All submissions must align with WCL Pench Area requirements; ensure proper naming of the seller in financial instruments and provide scanned copies of payment proofs.
Key Specifications
-
Drill units: 02 Nos (UDM Machine Nos 151 & 152) repair
-
Track drive assemblies: 02 Nos (UDM Machine No 152, Model 612)
-
Make: EE (I) Ltd; no explicit ISI/ISO numbers provided
-
Estimated value: ₹2,822,928.16
-
EMD submission options: DD in favour of WCL Pench Area, RTGS/online payment
-
PBG/Performance security: DD, FDR, or online payment accepted
Terms & Conditions
-
EMD submission through multiple instruments with hard-copy delivery
-
Contract scope may change up to 25% per ATC terms
-
Delivery and payment terms aligned with GeM/GEM ATC
-
OEM/brand alignment to EE (I) Ltd for UDM components
Important Clauses
Payment Terms
EMD/Performance security via DD, RTGS, or online payment; contract number and seller name must be referenced; hard copies due within 15 days of award
Delivery Schedule
ATC allows up to 25% change in quantity or duration; actual delivery timeline to be confirmed at contract issuance
Penalties/Liquidated Damages
Not explicitly detailed; LD provisions typically apply per GeM/GEM terms (not specified in data)
Bidder Eligibility
-
Proven experience in repairing drill units and track drive assemblies for UDM machines
-
Financial capacity to support a project of approximately ₹2.82 million
-
Compliance with EMD/PS submission methods and delivery of hard copies
Tender Data
Bid Details
Quantity
1
Similar Category
Repair and Overhauling Service
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Repairing of 02 Nos Drill Units of UDM Machine Nos 151 & 152 and 02 Nos Track Drive Assemblies of UDM Machine No 152, Model 612, Make EE (I) Ltd
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480447
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chandeshwar Prasad | 480447,Regional Stores, WCL Pench Area P.O CHANDAMETA Distt. Chhindwara, M.P 480447 GSTN: 23AAACW1578L1Z4 | Chhindwara | Madhya Pradesh | 480447 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-9928919.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
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Other Documents
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
PAN card
Experience certificates related to similar drill unit repairs
Financial statements or turnover proof
EMD payment proof (DD/RTGS/online transfer)
Technical bid documents and OEM authorizations (if applicable)
Hard copy delivery proof within 5-15 days of award
Performance Security documentation (DD/FDR/PBG as applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the drill units repair tender in Chhindwara MP 2026
Bidders should prepare EMD via DD or online RTGS, upload scanned proofs, and submit hard copies within 15 days of contract award. Ensure LOA from EE (I) Ltd for UDM model 612 components and comply with 25% ATC variation rules. Provide financials and experience proofs for similar repairs.
What documents are required to participate in the WCL repair tender
Submit GST and PAN, experience certificates for drill unit repairs, financial statements, EMD proof (DD/RTGS/online), OEM authorization if applicable, technical bid, and hard copies of payment proofs within 5-15 days post-award.
What are the technical scope details for the drill unit and track drive repairs
Scope covers 2 drill units (UDM Nos 151, 152) and 2 track drive assemblies (UDM 152, Model 612). Make is EE (I) Ltd; no explicit ISO/ISI specs provided. Ensure compatibility with EE (I) Ltd components and deliver repair services as per ATC 25% variation.
What are the EMD submission methods for this tender in Madhya Pradesh
EMD can be paid via Account Payee DD in favour of WCL Pench Area, or online RTGS; proof must be uploaded, with hard copies delivered within 5-15 days of award. Refer to ATC for exact filing sequence.
When is the contract value subject to changes under ATC clause
The buyer may modify contract quantity or duration by up to 25% at the time of contract issue; post-award, changes remain within a 25% ceiling with bidder consent, affecting scope and value.
Which entity is the procurement organization for this repair tender
Procurement is conducted by Western Coalfields Limited (Coal India Limited), specifically under the Pench Area in Madhya Pradesh, through the GeM portal for repair services of UDM drill units.
What payment terms are expected after contract award
Payment terms permit online transfers or DD-based payments; ensure reference to contract number and seller entity in transfer details, with scanned proof uploaded and PS/PSB arrangements as per GeM/GEM terms.
Are there any brand restrictions for repair parts
Tender specifies EE (I) Ltd for the drill unit models; while no explicit BOM, prefer EE (I) Ltd compatible components and document OEM alignment/authorization if applicable.