Panchayat & Rural Development Department Madhya Pradesh Fabricated Special Purpose Vehicle Tender Mandla 2026
Bid Publish Date
31-Aug-2026, 7:13 pm
Bid End Date
17-Sep-2026, 9:00 pm
Location
Progress
Tender Overview
The procurement is a Fabricated Special Purpose Vehicle on Truck/Van for the Panchayat and Rural Development Department of Madhya Pradesh, located in Mandla (481102). The tender references a fabricated SPV on truck/van (Q3) category, with no BOQ items reported. Key differentiator includes OEM warranty integration and base-vehicle parameter alignment, requiring emission-compliant base platforms and standardized certifications. The contract terms incorporate a flexible quantity clause up to 25% increase/decrease and a variable delivery schedule tied to order dates, ensuring supplier scalability within contract rates. While explicit estimated value and EMD are not disclosed, the scope clearly centers on a compliant, warranty-backed SPV fabrication to meet departmental needs in Mandla. Prospective bidders should prepare for OEM warranty integration and ensure alignment with the department’s base-vehicle and regulatory standards.
Technical Specifications & Requirements
- Category: Fabricated Special Purpose Vehicle on Truck/Van (Q3) with a base vehicle supplied by the vendor
- Base Vehicle Parameters:
- Vehicle Category: Base vehicle selected to support SPV engineering
- Type of Fuel: As per OEM configuration for SPV
- Axle Configuration: Standard trucks/ vans axle setup compatible with SPV bodywork
- Vehicle Emission Compliance: Must meet applicable emission norms per local regulation
- Certification & Warranty Parameters:
- Certification Type: Required documentation to demonstrate conformity; OEM warranty to be provided for the installed equipment
- Warranty: OEM warranty applicable to the equipped SPV
- The tender emphasizes integration of a compliant, warranty-backed SPV with attention to regulatory and OEM standards; no numeric performance specs are disclosed in the available data.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the available information
- Delivery Terms: Flexible delivery period under option clause; delivery time may extend with quantity adjustments up to 30 days minimum
- Quantity Variations: Purchaser reserves right to modify quantity by ±25% during contract and currency; delivery period shifts based on last delivery order date
- Payment Terms: Not explicitly stated in the provided data
- Documentation: OEM authorization and certification documents, base-vehicle compliance records, and OEM warranty details required
- Other Conditions: Compliance with Buyer Added Terms and ATC; adherence to option clause implementation and delivery scheduling is mandatory
Key Specifications
-
Base Vehicle: supply and integration for Fabricated Special Purpose Vehicle on Truck/Van (Q3)
-
Vehicle Category: Base vehicle chosen to support SPV conversion
-
Fuel Type: As per OEM configuration for SPV
-
Axle Configuration: Standard truck/van configuration suitable for SPV bodywork
-
Emission Compliance: Must conform to applicable local emission standards
-
Certification & Warranty: OEM warranty for equipment; required certifications to prove compliance
Terms & Conditions
-
Quantity flexibility up to 25% at contract and during currency
-
Delivery period adjustments tied to last delivery order date with minimum 30 days
-
OEM warranty integration for SPV equipment and required certifications
Important Clauses
Payment Terms
Payments terms not clearly specified in the provided data; bidders should seek explicit terms in the ATC/terms
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in the extract; bidders should verify LD/penalty terms in full tender documents
Bidder Eligibility
-
Evidence of capability to fabricate and integrate SPV on base trucks/vans
-
Compliance with vehicle emission norms and standard certifications
-
Ability to provide OEM warranty for installed SPV equipment
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fabricated Special Purpose Vehicle on Truck/Van (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Mandla
Delivery Pincodes
481662
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abhishek Sharma | 481662,Gram Panchayat Padariya , Janpad Panchayat Narayanganj District-Mandla (M.P.) | Mandla | Madhya Pradesh | 481662 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9825457.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
17-Sep-2026, 3:30 pm
Opening Date
18-Sep-2026, 3:30 pm
Categories
7
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Required Documents
GST registration certificate
PAN card
Experience certificates (if any related to SPV fabrication)
Financial statements or turnover proof (if required by terms)
EMD/Security deposit (if applicable based on official terms)
Technical bid documents showing base vehicle suitability
OEM authorization letters for SPV fabrication
Warranty certificates or OEM warranty terms for installed equipment
Compliance certificates showing emission norms adherence
Any certifications referenced in the ATC or terms
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic Parameters | Application of Vehicle | Twin Bin Dumper Placer |
| Generic Parameters | Supply of Base Vehicle | In the scope of buyer (Base vehicle provided by the buyer) |
| Base Vehicle Parameters | Vehicle Category | To be provided by the buyer |
| Base Vehicle Parameters | Type of Fuel | To be provided by the buyer |
| Base Vehicle Parameters | Axle Configuration | To be provided by the buyer |
| Base Vehicle Parameters | Vehicle Emission Compliance | To be provided by the buyer |
| Certification & Warranty Parameters | Certification Type | In the scope of buyer Or higher |
| Certification & Warranty Parameters | Agreed to provide equipment as specified in the bid with applicable OEM Warranty | Yes |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for fabricated SPV tender in Mandla MP?
Bidders should prepare OEM warranty terms, base vehicle compatibility details, emission compliance documentation, and required certifications. Include OEM authorization letters, GST, PAN, and any financials. The tender allows quantity adjustments up to 25%, with delivery windows tied to original orders. Ensure ATC terms are reviewed and complied.
What documents are required for SPV fabrication bid in MP?
Submit GST certificate, PAN card, OEM authorization for SPV fabrication, base vehicle specifications, OEM warranty terms, emission compliance certificates, and any experience certificates. Include financial statements if demanded, and ensure all documents align with Buyer Added Terms and ATC.
What are the base vehicle and emission standards for this SPV tender?
The base vehicle must support SPV fabrication with a compliant emission profile per local norms. While exact standard numbers are not provided, bidders should demonstrate emission norm compliance and provide relevant testing certificates and OEM warranty documentation for installed equipment.
When is delivery expected under the option clause for SPV bid in MP?
Delivery terms allow ±25% quantity variation with timelines linked to the last delivery order date. If extended, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is required for OEM warranty integration in MP SPV tender?
Bidders must provide OEM warranty coverage for the SPV equipment installed on the base vehicle. Include warranty period, coverage scope, and service/support terms, along with OEM authorization documents directly referencing SPV fabrication.
What certifications must SPV bidders provide in Madhya Pradesh?
Provide Certification Type proving conformity for SPV equipment, emissions compliance certificates, and any industry standards applicable. Ensure OEM warranty is documented and that all certifications align with tender ATC and base vehicle integration requirements.
How to verify eligibility criteria for SPV procurement in Mandla?
Review the bidder eligibility: SPV fabrication capability on base trucks/vans, emission norm compliance, and provision of OEM warranty. Prepare base vehicle technical data, OEM authorization, and previous SPV fabrication experience or project references if requested.
What is the scope of quantity variation allowed in the MP SPV tender?
The purchaser reserves the right to increase or decrease quantity by up to 25% at contract award and during currency, with adjusted delivery time calculated using the specified formula, ensuring a minimum extension of 30 days.