Indian Army Oil Filter Tender India 2026 - OEM Certification, GST Compliance & Sample Item Requirement
Progress
Tender Overview
This procurement by the Indian Army under the Department Of Military Affairs seeks an oil filter supply. The exact quantity remains as per contract with an option to adjust by up to 25% during/after award, at contracted rates. Purchaser stipulates that samples must be provided at the unit location to demonstrate quality, while a GST certificate and OEM certification are mandatory. The scope centers on oil filtration components and related items under the specified category, with delivery timelines aligned to contract terms. The emphasis is on verified supplier capabilities, sample quality, and compliance with statutory certifications for eligibility. A unique element is the option to increase quantities while maintaining delivery discipline and price stability.
Technical Specifications & Requirements
- Product: Oil filters (category linked to procurement) with sample submission at the unit location
- Certifications: GST certificate, OEM certificate required for bid participation
- Supplier obligations: provide a sample item at unit location to prove quality and conformity
- Quantity/delivery: quantity may be increased by up to 25% of bid quantity during contract; delivery period is linked to original delivery period, with minimum 30 days and extension rules
- Compliance: bids must align with original rate and delivery terms; no explicit material standards listed in the data
- Documentation: bidders must provide required technical/commercial certificates to demonstrate eligibility
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery time follows a specific calculation formula
- ATC requirements: include GST certificate and OEM certificate and supplier must provide a sample at unit location
- Samples: mandatory sample submission at unit location to verify quality
- Documentation: bidders should prepare GST, PAN, and OEM authorizations as part of submission
- Compliance: adhere to contract terms for delivery periods and price protection across extended periods
- Eligibility: bidders must demonstrate capability to supply oil filters with proper certification and quality assurance
Key Specifications
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Product/service: Oil filters
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Quantity/Scope: 25% quantity adjustment allowed during contract
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Standards/Certifications: GST certificate, OEM certificate
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Delivery/Location: unit location for sample submission; delivery terms tied to original period
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Quality/Testing: sample to demonstrate quality at unit location
Terms & Conditions
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Option to adjust quantity up to 25% at contract award and during currency
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Mandatory GST and OEM certificates for bid eligibility
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Samples to be provided at unit location for quality verification
Important Clauses
Payment Terms
Not specified in the data; bidders should expect terms aligned to contract once awarded
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should verify during bid negotiations based on delivery penalties in ATC
Bidder Eligibility
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Must produce GST registration and PAN
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OEM authorization/certificate from the respective manufacturer
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Demonstrate ability to provide oil filters with sample at unit location
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
OIL FILTER
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Senapati
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Senapati | Senapati | - | - | 10 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9840471.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization/certificate from the original equipment manufacturer
Experience certificates for similar oil filter supply (if available)
Financial statements or solvency proof
Sample of oil filter item for unit location inspection
Technical bid documents and any quality compliance certificates
Frequently Asked Questions
Key insights about MANIPUR tender market
How to bid for oil filter tender in India with OEM certificate
Bidders must submit GST registration, PAN, and OEM authorization along with a sample oil filter at the unit location. Ensure OEM-certified documentation and quality sample are included in the technical bid; adhere to the 25% quantity option during contract and provide delivery timelines per ATC terms.
What documents are required for Indian Army oil filter procurement
Required documents include GST certificate, PAN, OEM certificate, experience certificates for similar supply, financial statements, and physical sample of the oil filter for unit location inspection. Ensure all documents are current and authenticated before submission.
What are the delivery terms for the oil filter tender in India 2026
Delivery period begins after the original delivery order date; if quantity increases, extended time is calculated as (increased/original) × original delivery period, with a minimum of 30 days. Ensure compliance with contracted rates during any extension period.
What are the acceptance criteria for the sample oil filter
Samples must be provided at the unit location for quality verification. Acceptance hinges on conformity to performance expectations, manufacturer specifications, and alignment with OEM certificates. Non-conforming samples may lead to bid rejection or amendment requests.
What is the role of GST in the oil filter tender
Bid submission requires GST registration. GST compliance affects price quotation, tax invoices, and eligibility. Ensure GST details are accurate and match the bidder’s tax status; failure to comply may render the bid non-responsive.
How does the 25% quantity option affect bidding for oil filters
The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency. Bidders should price for scalability and have sufficient stock, with delivery commitments intact under the extended quantity scenario.
What standards or certifications are mandatory for oil filter bids
Mandatory certifications include GST and OEM certificates. While no IS/ISO specification is listed in the data, ensure OEM conformity and supplier quality controls are documented, with sample testing outcomes to support compliance during evaluation.