Haryana State Agricultural Marketing Board IS 8499 Q4 Conforming Files Tender Haryana 2026
Progress
Key Highlights
- • IS 8499 (Q4) conformity requirement for files
- • Quantity flexibility: purchaser may increase/decrease up to 25% of bid quantity
- • Delivery period tools: minimum 30 days for added time during option
- • Scope limited to supply of goods; no installation services stated
- • No BOQ items; unclear estimated value or EMD from data
- • OEM/brand requirements not specified; verify in tender terms
- • Payment terms and penalties not provided; require clarification
- • Location restricted to Haryana state; HSAMB procurement context
Tender Overview
Organization: Haryana State Agricultural Marketing Board (hsamb), under the Agriculture Department Haryana. Product category: IS 8499 Q4 conforming files. Location: Haryana, India. Scope: Supply of goods; bid price to include all costs; delivery clause includes option to vary quantity by up to 25% during and after contract; delivery timing is calculated with a minimum of 30 days for additional time. No BOQ items listed, indicating a potentially flexible quantity framework. The tender emphasizes conformity to IS 8499 (Q4) and generic supply of files, with bidders needing to align to the purchaser’s quantity adjustment rights and delivered goods compliance. The bid structure suggests a straightforward supply contract with an emphasis on standards compliance and adaptable quantity planning.
Technical Specifications & Requirements
- Product/Service: Conforming to IS 8499 (Q4) for files.
- Standards: IS 8499, category Q4 compliance in tender terms.
- Quantity: Not specified in BOQ; purchaser reserves up to 25% quantity variation during/after contract.
- Delivery: Delivery period aligns with last date of original delivery order; additional time computation: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension possible up to original delivery period.
- Scope: Only supply of Goods; no installation or services explicitly mentioned.
- Submission context: Bidder must accept option clause and include all cost components in bid price.
Terms, Conditions & Eligibility
- EMD: Not specified in provided data; bidders should verify at bid stage.
- Delivery terms: Delivery schedule tied to delivery order dates; option clause allows 25% quantity variation during contract.
- Payment terms: Not detailed in data; bidders should seek clarification during bidding.
- Documents: Standard tender documentation (GST, PAN, experience certificates, financials, OEM authorizations) likely required; verify in T&Cs.
- Warranty/Penalties: Not mentioned; confirm penalties or LD provisions in final bid documents.
- Eligibility: Supply of goods only; compliance with IS 8499 Q4 and ability to manage quantity variation recommended.
Key Specifications
-
Product/service names: IS 8499 (Q4) conforming files
-
Quantity: Not specified in BOQ; potential ±25% variation
-
EMD/Estimated value: Not disclosed in available data
-
Category: Files conforming to IS 8499 (Q4); supply-only contract
-
Testing/Quality: IS 8499 (Q4) compliance implied; verify testing requirements
Terms & Conditions
-
Option clause permits ±25% quantity variation at contract placement and during currency
-
Delivery time can extend based on formula with minimum 30 days
-
Only supply of goods; no installation or after-sales service specified
Important Clauses
Payment Terms
Not specified in provided data; verify in bid documents for advance, milestone, or COD terms.
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original period with a 30-day minimum.
Penalties/Liquidated Damages
Not specified in data; bidders should confirm LD provisions during bid clarifications.
Bidder Eligibility
-
Capability to supply IS 8499 (Q4) conforming files
-
Experience in government or state procurement for similar goods
-
Financial stability to handle potential ±25% quantity variation
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tags For Files (V3) Conforming to IS 8499 (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134109
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranbir Singh | 134109,c-6, sector 6, panchkula | Panchkula | Haryana | 134109 | 100 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9834463.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar supply
Financial statements (last 2-3 years)
EMD/Security deposit documentation (as per tender)
Technical bid documents demonstrating IS 8499 (Q4) compliance
OEM authorization/supply agreement (if applicable)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for IS 8499 Q4 conforming files tender in Haryana 2026
Bidders should submit GST, PAN, experience certificates, financials, EMD documentation, and technical compliance with IS 8499 Q4. Ensure ability to handle up to 25% quantity variation and confirm delivery timing per last-order date with minimum 30 days for extensions. Compliance with goods-only supply terms is essential.
What documents are required for HSAMB IS 8499 bid in Haryana
Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD submission, OEM authorizations if applicable, and technical bid demonstrating IS 8499 (Q4) conformity. Prepare project references and delivery capability documentation ahead of bid submission.
What are the delivery terms for Haryana HSAMB conforming files tender 2026
Delivery aligns with the last date of the original delivery order; optional quantity increases/decreases up to 25% during contract. If extended, added time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Ensure readiness for potential delivery changes.
What standards govern IS 8499 conforming files in this Haryana bid
Suppliers must comply with IS 8499 for Q4 category files. The bid requires conformity to this standard, with documentation and testing evidence to prove IS 8499 (Q4) compliance. Verify any amendments or supplementary standards in the final tender terms.
What is the EMD requirement for the Haryana IS 8499 tender
EMD details are not provided in the current data; bidders must check the T&Cs for exact EMD amount, acceptable payment mode, and submission deadline to ensure timely compliance and bid validity.
How to verify eligibility for HSAMB supply of IS 8499 files in 2026
Eligibility includes demonstrated experience supplying IS 8499 compliant files or similar items, financial stability, and ability to meet quantity variation terms. Prepare organizational credentials, past performance references, and ISO/quality certifications if requested in the final terms.
What are the penalties or LD terms for delivery delay in this tender
Penalty details are not disclosed in the provided data; bidders should obtain LD provisions from the final bid terms or clarifications. Expect standard government LDs for late delivery and non-compliance with IS 8499 (Q4) standards.