Hindustan Petroleum Corp Ltd Phoenix Power Supply Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
17-Oct-2026, 4:06 pm
Bid End Date
27-Oct-2026, 5:00 pm
Location
Progress
Key Highlights
- • Brand requirement: PHOENIX CONTACT or authorized dealer/stockist
- • Delivery option: 25% quantity variation allowed during and after contract
- • GST handling: reimbursements based on actuals or applicable rates (whichever lower)
- • Bid documents: PAN, GSTIN, cancelled cheque, EFT mandate, warranty/test certificates
- • Invoicing rule: invoice must be in consignee name with GSTIN
- • Eligibility: OEM authorization required if quoting via channel partner
- • Documentation at supply: VIT transmittal slip, warranty certificate, test certificates, technical catalogue, IRN
- • Scope: Only supply of Phoenix power supply goods
Tender Overview
Hindustan Petroleum Corporation Ltd invites bidders for the supply of Phoenix power supply in Visakhapatnam, Andhra Pradesh. The scope is strictly goods supply with delivery terms governed by option clauses allowing up to 25% quantity variation and extended delivery periods. Only offers from Phoenix Contact or its authorized dealers/distributors/agents are acceptable. Required documentation includes PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. The bid emphasizes delivery of delivered units at vendor price inclusive of all taxes and adherence to invoicing in the consignee’s name with GSTIN. Key clause: supplier must submit detailed supporting documents at delivery and with the bid. This procurement scenario reflects a targeted, brand-specific electro-technical equipment purchase with formal bidder verification and GST handling.
Technical Specifications & Requirements
- Product: Phoenix power supply; category: power electronics equipment for industrial use
- Brand requirement: PHOENIX CONTACT or authorized dealer/stockist
- Documentation: VIT transmittal slip, original warranty, test certificates, technical catalogue, original IRN; bid submission requires authorized dealer certificate if quoting via channel partner
- Invoicing: must be in consignee name with GSTIN; GST payable as actuals or applicable rates, whichever is lower
- Delivery scope: Only supply of goods; unit delivered price to include all taxes
- ATC: standard tender terms and conditions apply; refer to GeM GTC for all other terms
Terms, Conditions & Eligibility
- Option Clause permits up to 25% increase/decrease in quantity at contracted rates during and after the original delivery period
- GST handling: vendor to check applicable GST; reimbursement as per actuals or applicable rates (whichever lower), within quoted GST percentage
- Documentation to open Vendor Code includes: PAN, GSTIN, cancelled cheque, EFT mandate
- Invoice must be raised in consignee name with GSTIN of consignee
- Only accepted from PHOENIX CONTACT or its authorized dealer/distributor/agent; other vendors rejected
- Additional bid requirements: authorized OEM dealership certificate, technical catalogues, vendor ban declaration, land border declaration, nil deviation
Key Specifications
-
Product/service names: Phoenix power supply (Phoenix Contact branded)
-
Quantity: not specified in BOQ; scope is supply of goods
-
Estimated value: not disclosed
-
Delivery: governed by option clause; delivery period calculated as per contract dynamics
-
Standards/Testing: not explicitly provided; reference to test certificates
-
Brand/OEM: PHOENIX CONTACT or authorized dealer
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contracted rates
-
GST handling and invoicing must be in consignee name with GSTIN
-
Only Phoenix Contact or authorized dealer quotes accepted
-
Provide OEM authorization and complete technical catalogues with bid
-
Delivery timeline linked to original delivery period with extension rules
Important Clauses
Payment Terms
GST reimbursement will be as per actuals or applicable rates (whichever is lower), within quoted GST%
Delivery Schedule
Delivery starts from the last date of original delivery order; option clause extension follows the described formula
Penalties/Liquidated Damages
Not explicitly stated in provided terms; standard GeM/GTC terms apply per tender attachments
Bidder Eligibility
-
Authorized dealer/stockist for PHOENIX CONTACT or OEM-authorized quoting channel
-
Submit OEM dealership authorization if quoting via dealer/partner
-
GST registration and PAN valid for bidding
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of Phoenix power supply
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
56
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjay Kumar Nayak | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 8 | 56 | - |
Authority Records
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Documents 6
GeM-Bidding-10025571.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Authorized dealership certificate from OEM (if quoted by an authorized dealer)
Technical Catalogues
Vendor Banning Declaration
Land Border Declaration
Nil Deviation
VIT Transmittal slip
Original Warranty/Guarantee Certificate
Relevant Test Certificate
Technical Catalogue
Original IRN
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for Phoenix power supply tender in Visakhapatnam 2026
Bidders must be an authorized Phoenix Contact dealer or OEM-authorized channel partner. Prepare PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Include VIT transmittal slip, warranty certificates, test certificates, and technical catalogues. The bid must quote delivered unit rate inclusive of all taxes, with invoicing in consignee name and GSTIN.
What documents are required for the power supply procurement in Andhra Pradesh
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM dealership authorization if quoting via dealer. Provide technical catalogues, warranty certificates, test certificates, VIT transmittal slip, IRN, vendor ban declaration, and land border declaration. Ensure invoicing in the consignee name with GSTIN.
What is the delivery period and option clause for the power supply tender
Delivery runs from the last date of the original order; quantity may vary up to 25% at contracted rates. If extended, additional time equals (increased quantity ÷ original quantity) × original period, minimum 30 days, with possible further extension to original delivery period.
Which brand and channel eligibility are required for the bidding
Only PHOENIX CONTACT or its authorized dealer/distributor/agent may quote. Non-authorized bidders will be rejected. An OEM dealership certificate is required if quoting as a channel partner; provide technical catalogues and nil deviation.
What are the GST-related bidding requirements for the Visakhapatnam procurement
Bidder must pre-check GST applicability; GST reimbursement will be based on actuals or applicable rates (whichever is lower) and within the quoted GST percentage. Ensure GSTIN appears on the invoice and is compliant with consignee GSTIN.
What inspection and documentation accompany delivery for the power supply
Deliver with VIT transmittal slip, original warranty, relevant test certificates, and original IRN. Include technical catalogues and OEM authorization. Ensure the delivery is accompanied by GST-compliant invoicing and the supplier maintains records for GST reporting.
What is required to prove eligibility for the Phoenix power supply tender in Vizag
Provide OEM authorization or authorized dealer certificate, PAN, GSTIN, EFT mandate, and bank-certified canceled cheque. Include vendor ban declaration, land border declaration, nil deviation, and technical catalogues to demonstrate product authenticity and compliance with brand standards.
What are the key terms governing payment and penalties for this tender
Payment terms reflect standard GeM/GTC conditions; GST reimbursement as per actuals or lower applicable rate. While penalties are not explicitly listed, contracts typically include LD or penalties in line with GeM terms; confirm during bid submission and monitor delivery performance against original schedule.