Indian Army Udampur Sun Board & Household Equipment Tender 2026 - IS 550/ISI Standards, 400000 Estimated Value
Bid Publish Date
26-Sep-2026, 6:54 pm
Bid End Date
06-Oct-2026, 7:00 pm
Value
₹4,00,000
Location
Progress
Tender Overview
Organization: Indian Army (Department Of Military Affairs) requesting procurement in UDHAMPUR, JAMMU & KASHMIR - 182101 for multiple household and office items including Sun Board, Small Cooler, Washing Machine, Printed Sainik Sammelan Register, and Ledger Covers. Estimated value: ₹400,000.00. The BOQ lists 5 items; no itemized specifications are provided. The purchase terms include an option to vary quantity by up to 25% during contract execution with proportional delivery timelines. Tender emphasizes submission of detailed drawings post award and data-sheet alignment. The procurement is conducted under the Buyer’s standard terms, including consortium and manufacturer authorization provisions. The opportunity targets suppliers of generic household and office equipment with military-grade delivery expectations and strict documentation readiness. The tender’s unique aspects include post-award detailed design approvals and extended delivery calculations tied to quantity adjustments.
Technical Specifications & Requirements
- No explicit product specifications are disclosed within the tender text.
- Key process requirements include: submit Detailed Design Drawings within 7 days of award; buyer to approve or list modifications within 15 days; supply must align with approved drawings with changes as directed. Data Sheet of offered products must be uploaded; technical parameters must match data-sheet to avoid rejection. Consortium and Manufacturer Authorization are permitted per terms. Data Sheet verification is mandatory to prevent mismatches. The BOQ contains 5 items with unspecified quantities. Delivery planning must accommodate option-based quantity changes up to 25% and re-baselined delivery timelines on extension—minimum 30 days.
Terms, Conditions & Eligibility
- EMD amount: Not specified in the tender text.
- Delivery terms: Delivery period calculated based on original quantity, with adjustments for added quantity as per the option clause. If approvals delay, delivery period may be reset without LD for the approval delay.
- Documentation required with bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation documents; Data Sheet alignment; Consortium/Manufacturer Authorization as applicable.
- Other conditions: Bidder must not be under liquidation or bankruptcy; detailed design drawings must be provided within 7 days of award; if not, modifications list provided within 15 days; data sheet conformity is mandatory to avoid rejection.
Key Specifications
-
- Product categories: Sun Board, Small Cooler, Washing Machine, Printed Sainik Sammelan Register, Ledger Covers
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- Quantity/BOQ: 5 total items; specific quantities not disclosed
-
- Estimated value: ₹400,000.00
-
- Delivery timeline: Based on original quantity; extended delivery period formula provided (Additional time = (Increased quantity / Original quantity) × Original delivery period; minimum 30 days)
-
- Post-award design: Detailed Design Drawings to be approved within 7 days; modifications list within 15 days
-
- Data sheet compliance: Upload data sheets; ensure parameters match offered products to avoid rejection
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- Consortium/Authorization: Allowed with equal responsibility; Manufacturer Authorization required for authorized distributors
Terms & Conditions
-
Option clause enabling ±25% quantity change during contract and currency of contract
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Approval process for Detailed Design Drawings within 7–15 days post-award
-
Mandatory Data Sheet upload and parameter alignment with offered products
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Documentation including PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Not specified in the tender text; general contract terms apply per buyer terms
Delivery Schedule
Delivery period calculated from original quantity; extended delivery for increased quantity is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; LDs would be governed by standard buyer terms; specifics not disclosed
Bidder Eligibility
-
Not under liquidation, court receivership or bankruptcy
-
Capability to submit Detailed Design Drawings within 7 days of award
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Possess data-sheet alignment and OEM authorization if applicable
Tender Data
Bid Details
Quantity
510
Category
Small Cooler
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Sun Board , Small Cooler , Washing Machine , Printed Sainik Sammelan Register , Ledger Covers
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Udhampur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Udhampur | Udhampur | - | - | 3 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9950151.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Sun Board
Sun Board
Small Cooler
Small Cooler
Washing Machine
Washing Machine
Printed Sainik Sammelan Register
Printed Sainik Sammelan Register
Ledger Covers
Ledger Covers
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Sun Board | Sun Board | 3 | pieces | vinaykhasa1521 | 15 | |
| 2 | Small Cooler | Small Cooler | 5 | pieces | vinaykhasa1521 | 15 | |
| 3 | Washing Machine | Washing Machine | 1 | pieces | vinaykhasa1521 | 15 | |
| 4 | Printed Sainik Sammelan Register | Printed Sainik Sammelan Register | 1 | pieces | vinaykhasa1521 | 15 | |
| 5 | Ledger Covers | Ledger Covers | 500 | pair | vinaykhasa1521 | 15 |
Categories
3
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Data Sheet of the offered product(s)
Vendor Code Creation documents
Consortium Undertaking (if applicable)
Manufacturer Authorization (if applicable)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army Udampur procurement in 2026 with 5 items?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with a Data Sheet for the offered items. Detailed Design Drawings must be prepared within 7 days of award, with modifications within 15 days. Ensure data-sheet conformity to avoid rejection and comply with the option clause allowing up to 25% quantity variation.
What documents are required for army equipment tender in Udampur?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet of offered products. Consortium Undertaking or Manufacturer Authorization is needed if forming a group bid; vendor code creation documents are also part of submission.
What is the delivery timeline after award for army procurement?
Delivery timing depends on original quantity; if additional quantity is ordered, time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Approved drawings do not incur LD for buyer delays in approval.
How to handle 25% quantity variation in army tenders?
The option clause allows increasing or decreasing quantity up to 25% during contract and within currency of contract at contracted rates. Delivery periods adjust accordingly based on the formula provided and original delivery period ceiling.
What are the post-award design requirements for army bids in Udampur?
Submit Detailed Design Drawings within 7 days of award; buyer will approve or list modifications within 15 days. Supply must align with approved drawings; any modifications must be incorporated as communicated to avoid schedule slippage.
Are there any specific standards or certifications required for this tender?
The tender text does not specify explicit standards. It requires data-sheet conformity and potential Manufacturer Authorization. Suppliers should be prepared to demonstrate capability and compliance with data-sheet parameters for the listed items.
What is the estimated value and item scope for this army tender in Udampur?
Estimated value is ₹400,000.00 across five items: Sun Board, Small Cooler, Washing Machine, Printed Sainik Sammelan Register, and Ledger Covers. Quantities are not disclosed in the BOQ; bidders should anticipate multiple line items with military-standard expectations.
What is the role of Manufacturer Authorization in this army bid?
Manufacturer Authorization allows OEMs or authorized distributors to bid on behalf of the manufacturer. It confirms production capability and ensures traceability of offered products to the original manufacturer, aligning with the tender’s authorization terms.