Gujarat Urban Development & Housing Department Cleaning & Sanitation Tender Bharuch 2026 – ISI/BBB standards and 3-year experience
Progress
Tender Overview
Urban Development And Urban Housing Department Gujarat invites bids for a Cleaning, Sanitation and Disinfection Service covering ground floor & 1st floor cleaning in Bharuch, Gujarat (391810) with an estimated value of ₹500,000. The contract scope includes standard cleaning (sweeping, mopping, dusting) and office sanitation at a government facility. The tender enforces a 25% variation option in quantity or duration and requires local Gujarat bidders. An EMD of ₹15,000 via Demand Draft is specified, with submission alongside other mandatory documents. Service providers must operate within Gujarat and maintain a local office for support.
Technical Specifications & Requirements
- Service category: Cleaning, Sanitation and Disinfection for office premises (ground and first floors).
- Delivery/location: Bharuch, Gujarat; scope includes routine cleaning tasks (sweeping, mopping, dusting) and basic disinfection.
- Eligibility: 3 years of experience in similar services; within Gujarat state bidders only; must provide evidence via relevant certificates.
- Documentation and EMD: ₹15,000 EMD via Account Payee DD to CEA, BAUDA; hardcopy to be delivered within 5 days post bid opening; mandatory documents include GST, PAN, AADHAR, Nagarpalika registration, IT returns (last 3 years).
- Compliance and support: mandatory escalation matrix; local office requirement; non-toxic material use; 25% scope variation allowed with consent.
Terms & Eligibility
- EMD: ₹15,000 via DD; must upload proof and deliver hard copy within 5 days of bid opening.
- Experience: 3 years in similar cleaning services; bidders from Gujarat only; non-bankrupt and not in liquidation.
- Documentation: GST certificate, PAN, AADHAR, Nagarpalika registration, last 3 years IT returns, last 3 years certificates, non-blacklisting affidavit.
- Payment and payroll: service provider to pay staff salaries first; discharge PF/ESIC with buyer claiming later; annual turnover not explicitly stated, but local operation required.
- Purchase preference: MSE reservation for state-registered manufacturers/OEMs; out-of-state bidders disqualified.
Key Specifications
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Service type: Cleaning, Sweeping, Mopping, Dusting, Disinfection
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Location: Bharuch, Gujarat (391810)
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Contract variation clause: up to 25% change in quantity or duration
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EMD: ₹15,000 via DD to CEA, BAUDA
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Local presence: office in Gujarat required
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Eligibility: 3 years’ experience in similar services
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Documentation: GST, PAN, AADHAR, Nagarpalika, IT returns (3 years)
Terms & Conditions
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EMD ₹15,000 via DD; hard copy within 5 days
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Gujarat-only bidders; 3 years experience required
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Local Gujarat service office mandatory and escalation matrix
Important Clauses
Payment Terms
Service provider salaries paid by vendor first; reimbursement from buyer with statutory documents (PF, ESIC) plus bank statements, as per ATC
Delivery Schedule
Contract covers ongoing cleaning for ground and first floor; no explicit delivery milestones provided in summary; variation up to 25% allowed
Penalties/Liquidated Damages
Not explicitly detailed in available terms; may apply as per standard GeM ATC for non-performance
Bidder Eligibility
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3 years experience in similar cleaning services
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Gujarat-based operation with local office
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Not under liquidation or bankruptcy; no disqualifying court orders
Tender Data
Bid Details
Quantity
47115
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+50%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); GROUND FLOOR & 1ST FLOOR
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Bharuch
Delivery Pincodes
392001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amin Ritesh Rupeshkumar | 392001,Bharuch Ankleshwar Urban Development Authority (BAUDA),Old collector office, Kanbivaga, Bharuch | Bharuch | Gujarat | 392001 | 47115 | - | Frequency in each cycle : 1 Number of working days in a month : 26 Number of cycles during Contract Period : 572 |
Authority Records
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Documents 5
GeM-Bidding-9832593.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST certificate
PAN card
AADHAR card
Nagarpalika registration
Last 3 years IT returns
Last 3 years certificates of experience
Non-blacklisting/non-bankruptcy affidavit
3 years experience proof documents
DD/EMD proof of ₹15,000 payable to CEA, BAUDA
Escalation matrix for service support
Proof of Gujarat-based service office
Bidder self-undertaking of financial standing
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the cleaning tender in Bharuch Gujarat 2026?
Bidders must meet 3-year experience, be Gujarat-based, and submit GST, PAN, AADHAR, Nagarpalika registrations, and IT returns for the last 3 years. Include ₹15,000 EMD via DD to the specified authority and provide an escalation matrix and local office proof.
What documents are required for Gujarat cleaning service tender submission?
Required documents include GST certificate, PAN, AADHAR, Nagarpalika registration, last 3 years IT returns, last 3 years experience certificates, non-blacklisting affidavit, and proof of EMD ₹15,000 via DD; deliver hard copy within 5 days of bid opening.
What is the EMD amount for the Bharuch cleaning bid 2026?
The EMD is ₹15,000 payable by Demand Draft to CEA, BAUDA. Scanned DD proof must accompany the bid and the hard copy must reach the buyer within 5 days after bid end date or bid opening.
What are the delivery scope and locations for this cleaning tender?
Scope covers cleaning on the ground floor and 1st floor of a government facility located in Bharuch, Gujarat (391810), focusing on sweeping, mopping, dusting, and basic disinfection.
Are out-of-state bidders allowed for the Gujarat cleaning tender 2026?
No. The terms specify that within Gujarat state bidders are allowed; out-of-state bidders are disqualified, ensuring local presence and compliance.
What are the payment terms after service delivery for this contract?
Salaries paid by the service provider to staff first; reimbursement from the buyer with statutory documents (PF, ESIC) and bank statements; payment terms align with the buyer's submission of required payroll proofs.
What is the contract variation allowance for this tender?
The contract permits a up to 25% variation in contract quantity or duration at the time of issue, and after contract issuance, similar 25% variation is allowed with bidder consent.
What local office and escalation requirements exist for bidders?
Bidders must establish and maintain an office in Gujarat; provide an escalation matrix with telephone contacts for service support and ensure timely response as part of service delivery.