Nehru Yuva Kendra Sangathan Vehicle Hiring Tender Gurgaon Haryana Sedan Local 80Kms 10Hrs 2021-2026
Progress
Tender Overview
Organization: Nehru Yuva Kendra Sangathan (nyks) Delhi; Product/Service: Vehicle Hiring Service on a per vehicle-day basis for Sedan category; Location: GURGAON, HARYANA 122001; Scope: Local, plain, round-trip transport; Period covers vehicles for years 2021–2026 with fleet operating on a fixed daily structure of 80 KMs x 10 Hrs. Estimated value and EMD are not disclosed; contract is framed as a vehicle-hiring arrangement with multiple-year applicability and potential quantity/duration adjustments of up to 25%. Key differentiator: per-vehicle-day pricing and round-trip service for government youth development activities under the Department of Youth Affairs. This tender requires compliance with standard government procurement practices and a clear per-day rate for sedan transport across years.
Technical Specifications & Requirements
- Service type: Vehicle Hiring Service on a per-vehicle-day basis for Sedan category
- Route/usage pattern: Local transport in Gurgaon, round trips; daily usage window: 10 hours; distance cap: 80 KMs per day
- Timeframe: Coverage for years 2021, 2022, 2023, 2024, 2025, 2026 (annual engagement implied)
- Contract flexibility: Buyer can adjust contract quantity/duration up to 25%; post-issuance adjustments allowed up to 25%
- Documentation/compliance: Standard government bid procedures; no specific vehicle standards/specified EMD values provided in data
Terms, Conditions & Eligibility
- Quantity/duration adjustability: Up to 25% at the time of contract issue and post-issuance
- Vehicle category: Sedan; local Gurgaon operation; plain (non-premium) service scope
- Financial/EMD: Not disclosed in the provided data
- BOQ: No items listed; indicates a service-based procurement without a traditional BOM
- Compliance: Align with buyer terms; ensure readiness for multi-year service contract in Haryana
- Evaluation criteria: Not specified in the data; bidders should anticipate standard NYKS procurement norms and IS/ISO compliance checks as applicable
Key Specifications
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- Service: Vehicle Hiring Service on per vehicle-day basis for Sedan
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- Daily kilometers: 80 KMs; daily hours: 10 Hrs; round-trip requirement
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- Years covered: 2021, 2022, 2023, 2024, 2025, 2026
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- Location: Gurgaon, Haryana; local plain category
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- Quantity/duration adjustment: ±25% allowed
Terms & Conditions
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Key Term 1: 25% quantity/duration variation permitted
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Key Term 2: Sedan category vehicle hiring on per-day basis
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Key Term 3: Local Gurgaon operation; 80 KM / 10 Hrs per day
Important Clauses
Payment Terms
Not specified in provided data; bidders should await tender notice for per-day rate structure and payment timelines
Delivery Schedule
Contract appears to be multi-year with annual engagement; delivery of vehicle services as per daily 80 KM/10 HR schedule
Penalties/Liquidated Damages
Not disclosed in data; typical public procurement terms to be confirmed in final tender
Bidder Eligibility
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Experience in providing sedan vehicle hiring services for government or large organizations
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Demonstrated fleet capacity to cover daily 80 KM / 10 HR usage in Gurgaon
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Tax/compliance: GST registration, PAN, and financial stability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2021, 2022, 2023, 2024, 2025, 2026; Local; Plain; 80Kms x 10Hrs; Round Trip
Delivery Details
Delivery Locations
1
Delivery Cities
Gurugram
Delivery Pincodes
122001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Saiqa Khatoon | 122001,Nehru Yuva Kendra, Youth Hostel Near Panchyat Bhawan, Gurgaon - 122001 | Gurugram | Haryana | 122001 | 1 | - | Maximum No. of Vehicles required in a Day/Event : 1 |
Authority Records
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Documents 4
GeM-Bidding-9872309.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for vehicle-hiring services (sedan category)
Financial statements for last 2-3 years
EMD/Security deposit (as per future tender notice)
Technical bid document illustrating sedan fleet capability and route coverage
OEM authorization for vehicle suppliers (if applicable)
Copy of local address and contact person details
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for NYKS sedan vehicle hire tender in Gurgaon 2026
Bidders should prepare standard documents: GST, PAN, experience certificates for sedan hiring, fleet capability details, and financial statements. The tender may require EMD and technical compliance; check the final notice for exact per-day rate submission, local Gurgaon operation credentials, and 25% variation rules.
What documents are required for NYKS vehicle hire bid in Haryana
Required documents typically include GST registration, PAN, company/fleet details, experience certificates in government vehicle hiring, financial statements, and OEM authorizations if applicable. Ensure submission aligns with buyer terms and includes any EMD proof as specified in the tender notice.
What are the technical specifications for sedan hiring in Gurgaon tender
Technical specs specify a sedan vehicle for local Gurgaon use with daily 80 KM and 10-hour blocks, round trips, for years 2021–2026. No IS/ISO standards are stated; bidders should showcase fleet readiness, driver reliability, and maintenance protocols for consistent daily service.
When is the delivery window for NYKS vehicle hiring in Haryana
The data indicates a multi-year engagement from 2021 through 2026, implying ongoing service delivery across each year. Final delivery schedules will be defined in the contract and subsequent purchase orders, with per-day deployment aligned to the 80 KM/10 Hrs configuration.
What is the EMD amount for NYKS sedan transport tender
EMD amount is not disclosed in the provided tender data. Bidders should monitor the official tender notice for the exact EMD figure, acceptable payment method, and submission deadline to ensure eligibility for the NYKS sedan transport contract.
What are the eligibility criteria for NYKS vehicle hire in Gurgaon
Eligibility includes proven sedan-hire experience, fleet capacity to cover daily 80 KM/10 Hrs, GST registration, and financial stability. Bidders should also demonstrate compliance with local Haryana transport regulations and readiness to operate under government procurement guidelines.
How to verify payment terms for NYKS transport contract
Payment terms will be detailed in the final tender document. Anticipate per-day rate payments with possible advance/retention terms and post-delivery settlement. Confirm documentation requirements (invoices, work orders) and any milestone-based payments during contract execution.
What criteria determine bid suitability for Gurgaon sedan hire
Suitability hinges on fleet readiness for 80 KM/10 Hrs daily use, successful prior government/organization vehicle-hire deployments, GST/PAN validity, and financial health. The tender may also enforce 25% variation acceptance and compliance with local norms for Haryana procurement.