Engineers India Limited Bus Hiring Service Tender India AC Deluxe 2000 Km 360 Hrs 2026
Bid Publish Date
08-Sep-2026, 6:30 pm
Bid End Date
16-Sep-2026, 7:00 pm
EMD
₹4,01,506
Value
₹2,00,75,300
Location
Progress
Tender Overview
Engineers India Limited invites bids for a Bus Hiring Service - Regular Basis - Local with AC Deluxe (ACX) vehicles, covering 2000 Km (s) x 360 Hrs. Estimated value: ₹20,075,300; EMD: ₹401,506. Location not disclosed; scope includes providing a service provider with a local office in the consignee state as per ATC. Key differentiators include flexible quantity/duration adjustments up to 50% and the need for experienced providers with documented past performance in similar contracts. This procurement targets sustained mobility for official use under a fixed-duration service framework, with emphasis on compliance, governance, and timely execution. Unique terms include mandatory staffing salary payments by the service provider and required documentation to prove financial stability and prior project success.
Technical Specifications & Requirements
- Service category: Bus Hiring Service (Regular Basis) for AC Deluxe (ACX) category vehicles
- Route/usage: 2000 Km total distance and 360 Hours of operation
- Estimated contract value: ₹20,075,300; EMD: ₹401,506
- Eligibility: Previous experience with at least three similar works or two works above specified thresholds, within last five years; single work value thresholds: ₹6,022,590; ₹8,030,120; ₹10,037,650
- Office availability: service provider must have an office in the state of consignee
- Payment behavior: salary/wages of deployed staff paid upfront by provider with post-payment claims to buyer
- Other: non-liquidation and non-bankruptcy attestations required; compliance with bid documents and any ATCs/corrigenda
Terms, Conditions & Eligibility
- EMD: ₹401,506 (monetary deposit required)
- Experience: 3 similar works or 2 works meeting specified thresholds; values exclude GST
- Delivery/Execution: contract duration potentially adjustable up to 50% by buyer; upfront and ongoing compliance
- Payments: provider salary payments precede buyer reimbursement with statutory filings
- Documentation: mandatory certificates and documents per bid package; OEM/industry certifications: as applicable
- Office requirement: presence in consignee state; documentary evidence required
Key Specifications
-
Service: Bus Hiring Service - Regular Basis
-
Vehicle category: AC Deluxe (ACX)
-
Distance/Time: 2000 Km x 360 Hours
-
Estimated value: ₹20,075,300
-
EMD: ₹401,506
-
Past performance thresholds: 3 works ≥ ₹6,022,590 each OR 2 works ≥ ₹8,030,120 each OR 1 work ≥ ₹10,037,650
-
Office requirement: local office in the state of consignee
-
Payment practice: provider pays staff salaries first plus statutory filings
Terms & Conditions
-
50% quantity/duration variation permitted by buyer
-
EMD of ₹401,506 required for bid submission
-
Office presence in consignee state is mandatory
-
Experience criteria based on past similar works
-
Salary payments of deployed staff to be made by provider upfront
-
Documentation must align with bid package and ATCs
Important Clauses
Payment Terms
Provider pays salaries upfront with claims to buyer, including PF/ESIC documentation
Delivery Schedule
Contract terms allow up to 50% adjustment in duration or quantity at issue; post-issuance adjustment limited to 50%
Penalties/Liquidated Damages
Not specified; refer to standard tender terms and ATCs for penalties
Bidder Eligibility
-
Not under liquidation or similar proceedings
-
Demonstrated experience with 3 similar contracts or 2-5 year equivalents
-
Office in consignee state with documentary evidence
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
61
Experience Required
7 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Bus Hiring Service - Regular Basis - Local; 49-52; A.C. Deluxe (ACX); 2000 Km (s) x 360 Hrs
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
45
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Sagar
Delivery Pincodes
470113
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Yogeshwar Maurya | 470113,Engineers India Limited, Bina Petrochemical and Refinery Expansion Project ( BPREP),BPCL Bina Refinery Complex, Agasod | Sagar | Madhya Pradesh | 470113 | 2 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9845019.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for similar bus hiring contracts
Financial statements or turnover proof as required
EMD submission proof
Technical bid documents and compliance certificates
OEM authorizations (if applicable)
Proof of office in the consignee state
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the bus hiring tender in India 2026
Bidders must register, submit GST and PAN, provide past experience certificates for similar bus contracts, and attach EMD of ₹401,506. Ensure compliance with office presence in the consignee state and provide vehicle category details for AC Deluxe (ACX). Follow the bid package and ATCs for submission deadlines.
What documents are required for the Engineers India Limited bus hire bid 2026
Required documents include GST registration, PAN, experience certificates for three similar or two large-scale contracts, financial statements, EMD proof, technical compliance certificates, OEM authorizations if applicable, and documentary evidence of a local office in the consignee state.
What are the vehicle specifications for AC Deluxe buses in this tender
Vehicles must be AC Deluxe (ACX) category, supporting a total of 2000 Km and 360 Hours usage. Exact seating capacity and fuel type are unspecified; ensure compliance with ACX category and provide documentation confirming vehicle classification and maintenance standards.
What is the EMD amount and its submission method for this bid
EMD is ₹401,506. Submit via online payment or demand draft, as per bid package instructions. EMD must be valid for a minimum period defined in bid documents and be attached with the bid submission to avoid disqualification.
What are the eligibility criteria for past projects in this bus hire tender
Eligibility requires three similar completed works valued as specified or two works meeting higher thresholds within the last five years. Values are exclusive of GST: ₹6,022,590; ₹8,030,120; ₹10,037,650. Provide client names, contract scope, and completion certificates to verify similarity.
What are the payment terms and staff salary obligations
Provider pays salaries upfront with PF/ESIC documentation; seeks reimbursement from buyer after payroll evidence. Ensure payroll records and statutory filings accompany invoices; confirm that 360 hours/2000 km service window aligns with staffing commitments and payment timelines per contract.