GEM Hot Air Oven Tender West Bengal 2026 - Governing Specification Conformity & OEM Warranty
Bid Publish Date
02-Sep-2026, 11:59 am
Bid End Date
16-Sep-2026, 12:00 pm
EMD
₹28,880
Location
Progress
Tender Overview
GEM portal advertises a hot air oven procurement managed under Government e-Marketplace procedures. The bidder must meet conformity to governing specifications, supply all components per the specification, include spares and accessories, and provide warranty details. The estimated value is not disclosed publicly, while the EMD is ₹28,880. Delivery/installation is expected at multiple addresses in Barrackpore, West Bengal, with OEM/authorized reseller support. The tender highlights the need for test reports, data sheets, and complete conformance documentation at bid time. A robust manufacturer authorization path is required for non-OEM bidders. The scope emphasizes complete product supply and potential commissioning responsibilities. Unique aspects include the explicit requirement for document uploads at bid submission and the option for supplying accessories as part of the package.
Technical Specifications & Requirements
- Product: Hot Air Oven with full scope of supply per governing specification
- Conformity: Adherence to governing specification; explicit availability of the oven specification
- Documents: Data Sheet aligned with offered product; test reports confirming conformity; willingness to provide reports on demand
- Accessories & Warranty: Spares and accessories included; warranty period to be specified by OEM; integration support if in scope
- Lab/Testing: Type of lab used for testing must be disclosed; OEM authorization required for installation and testing by OEM-certified personnel
- Submission: OEM authorization forms if bidding via distributors; data sheets and conformity evidence mandatory
Terms & Eligibility
- EMD: ₹28,880 (money deposit required with bid)
- Experience: Supplier or OEM must have manufactured/supplied similar category products to government bodies for 2 years prior to bid opening
- Delivery/Installation: On-site installation and commissioning by OEM-certified resources; delivery terms as per terms clause
- Turnover: Minimum average annual turnover to be as specified in the bid documentation; bidders must meet this threshold
- Option Clause: Purchaser may adjust quantity up to 50% and extend delivery period accordingly
- OEM Authorization: Required where a distributor bids; include OEM authorization forms with bid
Key Specifications
-
Product/service: Hot Air Oven
-
Scope: All components per governing specification, including spares
-
Warranty: Years to be specified by OEM
-
Test/Certification: Lab type used for testing to prove conformity
-
Documentation: Data Sheet and Test Reports provided at bidding or on demand
-
Delivery/Installation: On-site at specified addresses in Barrackpore, West Bengal
-
OEM/Reseller: OEM-certified installation and commissioning
Terms & Conditions
-
EMD: ₹28,880 required with bid
-
2 years government supply experience for bidder or OEM
-
OEM authorization required for distributor bids
-
50% quantity variation right exercised by purchaser
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Data Sheet and Test Reports mandatory at bid
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Spare parts included; warranty to be confirmed by OEM
Important Clauses
Payment Terms
EMD of ₹28,880; subsequent payment terms to be as per standard government procurement norms and bid terms
Delivery Schedule
Delivery terms aligned to 50% quantity option and extended delivery period as per clause; on-site installation by OEM-certified personnel
Penalties/Liquidated Damages
Penalties for delays may apply as per standard tender terms; detailed LD provisions to be referenced in the contract
Bidder Eligibility
-
Not under liquidation or similar insolvency proceedings
-
Regularly manufactured/supplied same or similar category products to government bodies for 2 years
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Submit OEM authorization when bidding via distributors and provide data sheets and test reports
Tender Data
Bid Details
Quantity
11
Bid Type
Service
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
3 years
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
LUCKNOW
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LUCKNOW | LUCKNOW | - | - | 11 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9803633.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration
PAN card
Experience certificates
Financial statements (last 3 years)
EMD payable document
Data Sheet of the offered hot air oven
Test Reports / conformity certificates
OEM Authorization / Authorized Distributor certificate
Installation/Commissioning plan (if scope includes it)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| CONFORMITY | Conformity to Technical Requirements/Governing Specifications | As per Specification for “ Hot Air Oven”, prepared/approved by Deputy Director, Quality assurance division, FSSAI on behalf of authority, dated 11-07-2022 (Copy of Specification uploaded in GeM Portal) |
| CONFORMITY | Availability of specification for " Hot Air Oven" | Yes |
| CONFORMITY | Governing specification has been seen, read and understood | Yes |
| CONFORMITY | Scope of supply of " Hot Air Oven" covers all components as per governing specification ( Unless specified otherwise) | Yes |
| Buyer Specific Requirement | Spares and Accessories ( Inclusive in the Scope of Supply) | Rechargeable battery |
| Buyer Specific Requirement | Additional Requirements | List of all spares and accessories ( including) minor with part numbers and price, required for maintenance and repairs in future after guarantee/warranty period should be attached |
| Buyer Specific Requirement | Warranty (Years) | 3 Years |
| Certification / Test Report | Type of lab which carried out Test of Complete Product to prove the conformity of product as per Governing Specification | OEM Certificate, Certificate of Govt. Lab/NABL/ILAC accredited |
| Certification / Test Report | Agree to provide all relevant documents Test Report/supporting document /reports etc to the buyer at the time of bidding or on demand | Yes |
Frequently Asked Questions
How to bid for a hot air oven tender in West Bengal 2026 on GEM?
Bidders must register on GEM, submit the Data Sheet, EMD ₹28,880, and OEM authorization if bidding through a distributor. Provide conformity test reports and keep a qualified installation plan ready for OEM personnel. Ensure your turnover meets the bid-stated criterion and upload required financial documents.
What documents are required for hot air oven tender in Barrackpore?
Required documents include GST certificate, PAN card, experience certificates for government supply (2 years), financial statements for last 3 years, EMD receipt, Data Sheet, OEM authorization, and conformity test reports. Data Sheet must match product specifications exactly.
What are the technical specifications for the hot air oven conformity?
Conformity requires full scope of supply per governing specification, availability of oven specification, and the lab used for testing must be disclosed. Spares and warranty must be included; data sheets and test reports must be provided at bidding or on demand.
What is the minimum experience requirement for bidders?
Bidder or OEM must have regularly manufactured and supplied the same category products to central/state govt bodies for 2 years before bid opening, with copies of relevant contracts submitted for verification.
When is delivery and installation expected for this hot air oven tender?
Delivery terms allow for installation by OEM-certified resources; the contract may include an option to adjust quantity up to 50% with extended delivery time calculated per the tender rules.
What are the requirements for OEM authorization in this bid?
If bidding through distributors, include an OEM Authorization/Certificate detailing name, designation, address, email, and phone. This ensures installation and commissioning by OEM-certified personnel as required.
What is the EMD amount and how should it be submitted?
EMD is ₹28,880; submit via demand draft or online payment as per bid terms. Include the EMD receipt with the bid package and ensure the payment is valid for the bid validity period.
How will warranty terms be determined for the hot air oven?
Warranty years are to be specified by the OEM and must be included in the bid. Include warranty coverage details for parts, labor, and any on-site support as per governing specification.