Bihar Education Project Council File/Folder and Sticky Notes Tender Patna Bihar 9001 ISO 9001 Certified Suppliers 2026
Progress
Key Highlights
- • Brand/OEM requirement: ISO 9001 certification mandatory for bidder or OEM
- • Technical standards: ISO 9001 certification explicitly required
- • Special clause: 25% quantity variation during contract with calculated delivery extension
- • Sample process: 5 advance samples within 5 days of award; approvals impact bulk release
- • Delivery terms: Minimum 30 days extension cap; delivery starts from last date of original delivery order
- • Eligibility: Compliance with certificates/upload as per ATC; rejection possible for missing documents
- • Warranty/AMCs: Not specified; ensure alignment with standard government procurement norms
- • Penalties: Not detailed; follow standard LD/penalty norms if deviations occur
Tender Overview
The Bihar Education Project Council (BEPC), Education Department Bihar, located in Patna, Bihar, issued a procurement for file/folder (V3) and sticky notes (V2) with an emphasis on compliant supply. The contract contemplates bulk supply with optional quantity adjustments up to 25% during delivery, at contracted rates, and delivery timelines linked to original orders. The award process requires advance sample approval, with a 5-sample submission window, and deviations managed via buyer feedback. ISO 9001 certification is mandatory for bidders or the OEM. This procurement centers on basic stationery products but enforces strict quality and process controls to align with government standards.
Technical Specifications & Requirements
- Product categories: File/folder (V3) and sticky notes (V2)
- Scope: Supply of Goods only (no services)
- Certification: ISO 9001 mandatory for bidder or OEM
- Sample process: 5 advance samples within 5 days of award; approval or modification list provided within 5 days; bulk supply must match approved sample; potential contract termination for major deviations
- Delivery mechanics: Delivery period may extend with option clause; minimum 30 days when adjusting time; delivery begins after original order date
- Quality/standards: Ensure ISO 9001 compliance; no BOQ items available; flexibility in quantity with 25% up or down adjustment
Terms, Conditions & Eligibility
- EMD: Not explicitly specified in data; bidders must adhere to general bid security norms
- Quantity flexibility: Up to 25% increase/decrease during contract; extended delivery calculations apply
- Payment terms: Not specified; typical government tenders require clear payment terms (to be confirmed)
- Sample/approval: Advance sample submission required; failure to approve affects delivery timeline
- Certificates: Missing certificates may lead to rejection; ISO 9001 compliance required; ensure proper documentation
- Documentation: Upload required certificates and bidder documents per ATC/Corrigendum; ensure GST/PAN and experience as applicable
Key Specifications
-
File/folder (V3) and sticky notes (V2) as core product categories
-
Establish supply quantity with 25% variation allowance
-
Advance sample submission: 5 samples within 5 days of award
-
Quality standard: ISO 9001 certified supplier or OEM
-
Delivery timeline to be recalculated if samples approval delays occur
Terms & Conditions
-
Option clause permits ±25% quantity adjustments at contracted rates
-
Advance sample approval process governs bulk manufacturing start
-
ISO 9001 certification is mandatory for eligibility
Important Clauses
Payment Terms
Not specified in provided data; confirm standard government payment terms during bid submission.
Delivery Schedule
Delivery period begins from last date of original delivery order; additional time determined by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
No explicit LD details provided; apply standard government LD terms if deviations occur.
Bidder Eligibility
-
ISO 9001 certified bidder or OEM (required)
-
Experience in supplying stationery goods to government entities
-
Ability to handle quantity variation up to 25% and delivery re-scheduling
Tender Data
Bid Details
Quantity
7375
Category
File/Folder (V3)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
File/Folder (V3) (Q4) , Sticky Notes (V2) (Q4)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prashant Kumar | 800004,Shiksha Bhawan Campus of Rashtrabhasha Parishad, Saidpur Rajendra nagar , Patna | Patna | Bihar | 800004 | 800 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10066883.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
ISO 9001 certification ( bidder or OEM )
Experience certificates in supplying stationery goods
Financial statements or turnover evidence (as applicable)
Technical bid documents and OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for BEPC stationery tender in Patna 2026
Bidders must submit GST, PAN, ISO 9001 ( bidder or OEM ), experience certificates for stationery supply, and financial statements. The bid covers file/folder and sticky notes with 25% quantity variation. Advance samples are due within 5 days of award; ensure ISO 9001 compliance and complete documentation to participate.
What documents are required for Bihar BEPC stationery bid in Patna
Required documents include GST certificate, PAN card, ISO 9001 certification, supplier experience certificates in stationery, financial statements, and OEM authorizations if applicable. Upload all as part of the technical bid; ensure ATC and corrigendum alignment to avoid rejection.
What are the technical specifications for BEPC file and sticky notes tender
Specifics focus on file/folder (V3) and sticky notes (V2) categories; no BOQ items provided. Compliance with ISO 9001, and ability to supply across the contract with 25% quantity flex is required. Ensure samples align with approved specifications before bulk supply.
When is the delivery schedule for BEPC stationery procurement
Delivery starts after the original delivery order date; if the option clause triggers, extended delivery period uses the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days. Adjustments must stay within contracted rates.
What are the EMD and payment terms for BEPC stationery supply
EMD details are not explicitly provided; bidders should anticipate standard government EMD practices. Payment terms are not specified; bidders should confirm during bid submission and reference standard pattern (e.g., 30-45 days after delivery) in the final contract.
How does advance sample approval affect bulk manufacturing in BEPC tender
Five advance samples must be submitted within 5 days of award; buyer approves or lists modifications within 5 days. Bulk supply must follow the approved sample; delays in buyer approval extend the delivery period without LD, and major deviations can trigger contract termination.
What certifications are mandatory for BEPC stationery procurement in Bihar
Mandatory ISO 9001 certification for bidder or OEM. Ensure documentation proves compliance; absence may lead to bid rejection. Align all supplied goods with this standard to fulfill eligibility and avoid non-compliance penalties.
What is the scope of supply for BEPC file/folder and sticky notes bid
Scope is limited to supply of goods (no services). The contract allows 25% quantity variation and requires samples and ISO 9001 compliance. Delivery timelines and penalties depend on option clause execution and adherence to approved sample specifications.