Kerala Agricultural University Laptop Tender Palakkad Kerala Entry/Mid Level Notebook 2.0GHz ISO 9001 2024
Progress
Tender Overview
Kerala Agricultural University seeks procurement of Entry and Mid Level Laptop - Notebook (Q2) for implementation in Palakkad, Kerala. The bid emphasizes GeM-listed laptops with ISO certification and an average annual turnover of ₹2 crore over the last three financial years. Pre-qualification includes a Kerala GST registration, a registered Kerala office, and an OEM authorization. The contract requires a functional service centre in the consignee district, 24×7 service support during the warranty, and compliance with warranty verification using OEM serial/part numbers. A sample may be requested for evaluation. The option clause permits up to 25% quantity variation with proportional delivery time, ensuring flexibility in procurement. The procurement target focuses on reliable, standards-aligned laptops with supplier credibility via GeM rating of at least 4.5.
Technical Specifications & Requirements
- Category: Laptop/Notebook (Q2) for government procurement in Kerala, with GeM-listed product
- Standards & Certifications: ISO certification (valid), warranty verification via OEM site, OEM MAf required, service centre in consignee district
- Turnover & Compliance: average annual turnover ₹2 crore (last 3 financial years), GeM listing, clean incident history
- Delivery & Support: 24×7 service support during warranty, product samples may be required, 25% quantity variation option, delivery terms aligned to contract
- OEM & Documentation: OEM authorization form (MAF) and Kerala GST certificate; GST/PAN/experience certificates may be requested for bid
Terms, Conditions & Eligibility
- EMD/Financials: Not explicitly stated; bidders must meet GeM turnover and service criteria
- Delivery Timeline: flexible delivery tied to option clause; increased quantity delivery time proportional to original period with minimum 30 days
- Experience: prior supply/install of similar laptops; work orders as proof
- Warranty: warranty details verifiable on OEM site; provide serial and part numbers for verification
- Documentation: GST certificate (Kerala), PAN, experience certificates, financial statements, EMD documents, OEM MAf, and service centre proof
- Vendor Standards: GeM rating ≥ 4.5; clean business history; sample provision if required
Key Specifications
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- Product: Entry and Mid Level Laptop - Notebook (Q2) for government tender
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- Estimated value: Not disclosed; GeM-listed product with minimum standards
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- Standards/Certifications: ISO certification (valid); OEM warranty verification using serial/part numbers
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- OEM/MAF: Required Manufacturer's Authorization Form from OEM
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- Service: 24×7 service support during warranty; local service centre in consignee district
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- Eligibility: GeM rating ≥ 4.5; average turnover ₹2 crore (last 3 years); Kerala-based office
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- Documentation: Kerala GST certificate, experience orders, and sample provision if requested
Terms & Conditions
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Option to increase/decrease quantity by up to 25% at contract; delivery timeline adjusts accordingly
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Registered Kerala office and GST registration required; ISO and OEM documentation mandatory
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GeM-listed laptop with 24×7 service support; warranty verification via OEM site is compulsory
Important Clauses
Payment Terms
Not explicitly stated; bidders should align with GeM typical terms and contract-specific payment terms
Delivery Schedule
Delivery period linked to last date of original delivery order; option quantities extend delivery time proportionally with minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should expect contract-specific LDs within GeM framework
Bidder Eligibility
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Kerala-based registered office with GST in Kerala
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ISO certification (company and OEM) and OEM MAf
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GeM listing with rating ≥ 4.5
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Average turnover ≥ ₹2 crore over last 3 financial years
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Evidence of prior supply/install of similar laptops and service capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Palakkad
Delivery Pincodes
679306
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Siyahulhuq N A | 679306,Regional Agricultural Research Station Kerala Agricultural University Pattambi Melepattambi P.O Palakkad | Palakkad | Kerala | 679306 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9851713.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST Registration Certificate (Kerala address)
PAN Card
Experience certificates for similar laptop supply/install
Financial statements (last 3 years) demonstrating ₹2 crore+ turnover
EMD/Security deposit documentation (as applicable)
Technical bid documents and compliance statements
OEM Authorization Form (MAF) from the OEM
Proof of ISO certification (company and OEM)
Service centre address proof in consignee district
GeM listing verification and warranty verification details
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for laptop tender in Palakkad Kerala government?
Bidders must ensure GeM-listed laptops, provide ISO certification, OEM MAf, and Kerala GST. Submit GST, PAN, experience certificates, financial statements showing ₹2 crore turnover, and service centre proof. Include warranty details, OEM serial/part numbers, and sample if requested; meeting 4.5+ GeM rating is crucial.
What documents are required for Kerala laptop procurement in 2026?
Submit GST certificate (Kerala), PAN, three years of turnover proof showing ₹2 crore average, experience/work orders for similar laptops, OEM MAf, ISO certificates, service centre proof, and GeM listing. Include EMD documents if specified and warranty verification data from OEM site.
What are the technical standards for GeM listed laptops in Kerala?
Laptops must be GeM-listed with ISO certification, and warranty verification via OEM site is required. OEM MAf must be submitted, and service support must be 24×7 during the warranty. Ensure Kerala GST registration and local service capability in the consignee district.
When is the delivery timeline for the Palakkad laptop contract?
Delivery timing follows the original delivery order date; any 25% quantity variation extends the delivery period proportionally, with a minimum extension of 30 days. Bidders should plan for staged delivery aligned to contract terms and option exercise.
What is the required GeM rating for bidders in this laptop tender?
Bidders must maintain a GeM rating of at least 4.5. A clean incident history and evidence of prior similar supply work are necessary; samples may be requested for evaluation prior to technical assessment.
How is warranty and service support handled for this laptop bid?
Warranty details must be verifiable on the OEM site; provide device serial numbers and part numbers for warranty verification. 24×7 service support is required throughout the warranty period, with a local service centre in the consignee district.
What is the OEM authorization requirement for the Kerala laptop bid?
Submit a Bid-Specific Manufacturer's Authorization Form (MAF) from the OEM. Both bidder and OEM must hold valid ISO certification; ensure OEM is capable of providing 24/7 support and warranty service as per tender terms.