Darbhanga District Panchayats E-cart for Goods / Tricycle for Carrying Goods Tender Darbhanga Bihar 2026
Progress
Key Highlights
- • Critical brand/OEM requirement: OEM authorization required if bidder is not the manufacturer for Water Cooler/RO System
- • Technical standards: Water Cooler 60/1 20 and RO 50 LPH as per signed Technical Compliance Sheet
- • Delivery flexibility: Option clause allows ±25% quantity changes during contract and currency
- • Design validation: Detailed Design Drawings must be approved within 5 days of contract award
- • Documentation: Mandatory GST, PAN, Udyam/MSME (if applicable), IT Return, CA turnover with UDIN, non-blacklisting affidavit
- • Post-award obligations: Warranty/After-Sales Undertaking; past supply evidence; OEM authorisation; data sheets
- • ATC-driven terms: If Buyer delays drawing approvals, delivery period may be refixed without LD
Tender Overview
The Darbhanga District Panchayats under the Department of Panchayati Raj invites bids for E-cart for Goods and Tricycle or Rickshaw for Carrying Goods in Darbhanga, Bihar 846001. The procurement scope covers Q3 category items with no BOQ items listed. Bid terms include an option clause up to 25% quantity increase/decrease, and an implied need for detailed design approvals. A unique requirement is the submission of Detailed Design Drawings within 5 days of contract award, with Buyer feedback provided within 5 days and adjustments incorporated before delivery. The lack of a specified estimated value or EMD is offset by ATC-driven schedule and design-approval controls. Key differentiators include design validation by the Buyer and adherence to extension logic for delivery windows. This tender emphasizes compliant fabrication and rapid drawing approval as critical success factors, alongside standard post-award supply obligations.
Technical Specifications & Requirements
- Product category: Water Cooler/RO System with an approval path and data sheets as per the Buyer’s ATC for the offered Water Cooler/RO system.
- Required documents: Product technical brochure/data sheet; Signed Technical Compliance Sheet showing compliance with Water Cooler 60/1 20 and RO 50 LPH specifications.
- OEM/Manufacturer Authorization: If not the manufacturer, an Authorisation Letter from the OEM is mandatory.
- Compliance artifacts: Warranty/After-Sales Service Undertaking; Past supply/experience documentation; GeM Seller ID andGST certificates.
- Documentation: Signed and stamped Bid/BOQ acceptance; Identity proof for pre-bid attendee; Non-blacklisting affidavit; IT return and turnover certificates with UDIN where applicable.
- Delivery and quality: Adherence to approved drawings; potential to modify per buyer-approved changes; no LD delay for design-approval delays from Buyer.
- Standards: Data sheets and compliance with the Water Cooler/RO system specifications as listed in the technical compliance sheet.
Terms, Conditions & Eligibility
- EMD: Not explicitly specified in the data; bidders must comply with standard GeM terms and ATC clauses.
- Delivery: Delivery period linked to original delivery order; extended time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; can extend to original period.
- Payment: terms not detailed in the provided data; typical GeM terms may apply.
- Eligibility: GST registration, PAN, Udyam/MSME (if applicable), GeM Seller ID, latest ITR, CA turnover certificate with UDIN; non-blacklisting affidavit; OEM authorization for non-manufacturer bidders; technical brochures; warranty/AMC commitments.
- Pre-bid: Authorized representative letter and identity proof for attending meeting; acceptance of ATC terms with signed bid/BOQ.
- Additional: Right to vary quantity by up to 25% during contract; design approvals must be completed promptly; LDs or penalties not explicitly stated but subject to standard contract terms.
Key Specifications
-
Water Cooler/RO System combination required with compliance to Water Cooler 60/1 20 and RO 50 LPH specifications
-
OEM authorization mandated if not the manufacturer
-
Technical brochure or data sheet must accompany bid showing offered specifications
-
Warranty/AMC commitments must be demonstrated
-
Past supply evidence required where applicable
-
Detailed Design Drawings to be approved within 5 days of contract award
Terms & Conditions
-
Option clause permitting ±25% quantity variation during contract
-
Delivery period adjustment if Buyer delays design approvals
-
Must submit detailed design drawings within 5 days of award
Important Clauses
Payment Terms
Not explicitly specified; typical GeM terms may apply per contract.
Delivery Schedule
Delivery period starts after original delivery order; extended time based on quantity variation with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; penalties would follow standard contract terms or GeM guidelines.
Bidder Eligibility
-
GST registration
-
PAN card
-
Udyam/MSME (if applicable)
-
GeM Seller ID
-
ITR
-
CA turnover certificate with UDIN
-
Non-blacklisting affidavit
-
OEM authorization for non-manufacturer bidders
Tender Data
Bid Details
Quantity
19
Category
E-cart for Goods
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
7
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
E-cart for Goods (Q3) , Tricycle or Rickshaw for Carrying Goods (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
07-09-2026 12:00:00
Pre-Bid Venue
PANCHYAT BHAWAN GRAM PANCHYAT HARIPUR BLOCK BENIPUR DIST DARBHANGA
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Darbhanga
Delivery Pincodes
847233
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SANJAY KUMAR | 847233,gram panchayat haripur | Darbhanga | Bihar | 847233 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9853369.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST Registration Certificate
PAN Card of Firm/Proprietor
Udyam/MSME Registration Certificate, if applicable
GeM Seller ID / Seller Registration Details
Latest Income Tax Return (ITR)
CA Certified Turnover Certificate with UDIN
Non-Blacklisting Declaration/Affidavit
OEM/Manufacturer Authorization Letter for Water Cooler/RO System, if bidder is not the manufacturer
Product Technical Brochure / Catalogue / Data Sheet
Signed Technical Compliance Sheet for Water Cooler 60/1 20 and RO 50 LPH
Past Supply / Experience Documents (PO/Invoice/Completion/Performance)
Warranty / After-Sales Service Undertaking
Authorized Representative Letter & Identity Proof for Pre-Bid Meeting
Signed and Stamped Bid/BOQ/ATC Acceptance
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on the Darbhanga district E-cart tender in Bihar 2026?
Bidders must meet eligibility: GST, PAN, Udyam if applicable, GeM ID, IT returns, turnover certificate with UDIN, and non-blacklisting. Provide OEM authorization if not the manufacturer, plus product data sheets and signed technical compliance. Detailed design drawings must be submitted within 5 days of award, with approvals provided within 5 days.
What documents are required for water cooler RO system bid in Darbhanga?
Submit GST, PAN, Udyam/MSME (if applicable), GeM ID, IT Returns, CA turnover with UDIN, non-blacklisting affidavit, OEM authorization for non-manufacturer, product brochure, signed technical compliance, past supply records, warranty/AMC, and attendee identity proof for pre-bid meeting.
What are the key technical specifications for Water Cooler 60/1 20 and RO 50 LPH?
Provide a data sheet showing Water Cooler 60/1 20 and RO system rated at 50 LPH, with verified certificates. Include compliance statement in the Technical Compliance Sheet, and ensure warranty/after-sales terms are clearly documented.
When is the design drawing approval deadline after contract award in this tender?
Detailed Design Drawings must be submitted within 5 days of award; Buyer will respond with approval or modification list within the next 5 days, after which supply must align to approved drawings with modifications.
What is the delivery extension rule if quantity changes occur in this procurement?
Option clause allows ±25% quantity changes at contract, with delivery time adjusted by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and extension up to the original period while maintaining contracted rates.
What supporting documents demonstrate past supply experience for this Bihar tender?
Provide Purchase Orders, Invoices, Completion certificates, or Performance certificates demonstrating relevant supply of Water Cooler/RO systems, along with contact references and project scope details.
Which warranties or after-sales commitments are required for this bid in Darbhanga?
Submit a Warranty/After-Sales Undertaking covering supplied equipment, including service response times, parts availability, and maintenance tenure as per buyer’s expectations and any OEM requirements.
What are the OEM authorization requirements for bidders offering non-manufacturer water coolers?
Provide OEM Authorization Letter from the original manufacturer for the offered Water Cooler/RO System. If you are the manufacturer, this document is not required; otherwise, submit a formal authorization with product model details.