Rail Coach Factory Kapurthala Safety Footwear Tender Kapurthala Punjab 1-year Warranty 2026
Bid Publish Date
05-Sep-2026, 11:26 am
Bid End Date
15-Sep-2026, 12:00 pm
EMD
₹1,39,540
Location
Progress
Tender Overview
Rail Coach Factory Kapurthala of the Indian Railways is seeking Safety Footwear for Railway Workshop in Kapurthala, Punjab. The procurement involves the supply of safety footwear with an EMD of ₹139,540, and a scope limited to the delivery of goods (no installation). The contract permits a ±25% quantity variation at the time of order and during the currency, at contracted rates. A pre-bulk-supply advance sample is required, with a 21-day approval window, and potential deviations or termination if samples are non-conforming. A 1-year warranty is specified from final acceptance. The process emphasizes documented certificates and adherence to the buyer’s evaluation and modification cycles. The absence of BOQ items indicates a straightforward supply contract with standard acceptance conditions and sample-based validation. The unique aspects include the option clause for quantity adjustment and the requirement to submit samples before bulk manufacturing, ensuring conformity to contract specifications. This tender targets suppliers capable of rapid large-scale supply within the extended delivery framework and compliant with rail workshop safety norms.
Technical Specifications & Requirements
- Scope: Supply of safety footwear for railway workshop use (goods-only contract).
- EMD: ₹139,540.
- Warranty: 1 year from final acceptance of goods.
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contracted quantity; extension logic applies with a minimum 30 days if original delivery period is >30 days.
- Advance Sample: Submit 4 samples within 21 days of award; approval or modification list provided within 21 days; bulk supply must align with approved sample.
- Certificates: Upload required certificates/documents as per bid terms; non-submission may lead to rejection.
- Delivery: Goods-only scope; delivery period tied to original and extended timelines.
- Brand/Standards: Not explicitly specified; emphasis on conformity to buyer’s sample and contract framework.
- Payment Terms: Not detailed in available data; bidders should anticipate standard government procurement terms.
- BOQ: Not available; implies generic safety footwear specifications or vendor-provided product data sheets.
Terms, Conditions & Eligibility
- EMD: ₹139,540 as per bid document.
- Delivery Schedule: Delivery period extends from the last date of the original delivery order; adjusted for any accepted option; minimum 30 days guardrail.
- Sample & Testing: Advance samples due within 21 days; non-conforming samples may trigger contract termination or modifications.
- Warranty: 1-year warranty from final acceptance.
- Documents: Upload necessary certificates and documents with bid; failure leads to rejection.
- Scope: Only supply of goods (no services or installation).
- Variation: Quantity variation up to 25% during contract execution.
- Penalties: Not explicitly defined in available data; expect standard quality/compliance enforcement under contract framework.
Key Specifications
-
Product: Safety Footwear for Railway Workshop
-
EMD: ₹139,540
-
Warranty: 1 year from final acceptance
-
Quantity variation: ±25% during contract
-
Advance samples: 4 samples within 21 days; approval or modification list within 21 days
-
Delivery: Goods-only contract; extended delivery time governed by option clause
-
Certificates: Mandatory upload as per bid terms; non-submission leads to rejection
Terms & Conditions
-
EMD of ₹139,540 required with bid submission
-
Advance sample submission within 21 days of award
-
Quantity may vary by ±25%; delivery period adjusts accordingly
Important Clauses
Payment Terms
Not explicitly detailed in data; bidders should anticipate standard government terms and ensure invoicing aligned to delivery or acceptance milestones.
Delivery Schedule
Delivery starts from the last date of original delivery order; extension for option quantity and extended period as calculated with minimum 30 days.
Penalties/Liquidated Damages
Not specified in available information; standard practice may apply per contract if delivery or quality deviations occur.
Bidder Eligibility
-
Ability to supply safety footwear for railway workshop under Indian Railways norms
-
Submission of required GST, PAN, and financials with bid
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Demonstrated experience in similar safety footwear supply contracts
Tender Data
Bid Details
Quantity
5371
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3488
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Safety Footwear For Railway Workshop (Q1)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
18
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Kapurthala
Delivery Pincodes
144602
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nikhil Gupta | 144602,Principal Cheif Material Manager Office, Administrative Building Rail Coach Factory, Kapurthala | Kapurthala | Punjab | 144602 | 5371 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-9665161.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar safety footwear supply
Financial statements or turnover proof
EMD submission document (online or demand draft as specified)
Technical compliance certificates or product datasheets
OEM authorization (if applicable)
Sample submission documents for advance samples (within 21 days)
Frequently Asked Questions
How to bid on the Rail Coach Factory Kapurthala safety footwear tender in 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹139,540. Provide technical datasheets and OEM authorizations if applicable. Ensure advance samples (4 units) are prepared within 21 days of award and obtain buyer approval before bulk production. Follow option clause for quantity variation up to 25%.
What are the eligibility criteria for the Kapurthala footwear procurement
Eligibility requires capability to supply safety footwear for railway workshops, valid GST and PAN, demonstrated experience in similar orders, and financial capacity. Upload all required certificates per bid terms and submit advance samples within 21 days. Adhere to warranty and samples framework.
Which documents are required for submission in this Railways tender
Submit GST certificate, PAN, experience certificates, financial statements, EMD document, technical compliance sheets, and OEM authorizations if needed. Include sample submission documents for the 4 advance samples due within 21 days after award, and any other certificates requested in ATC.
What are the key technical requirements for the safety footwear
While specific product specs are not listed, bidders must provide footwear meeting railway workshop safety norms, submit product datasheets, and ensure conformity to the approved sample. Ensure 1-year warranty and readiness to supply at contracted rates for any quantity variation up to 25%.
When is the advance sample submission deadline and process
Advance samples must be submitted within 21 days of contract award. Buyer will approve or list modifications within 21 days of receipt. If unapproved delays occur, delivery period may be refixed without liquidated damages for the period of delay.
What is the quantity variation clause for this tender
The purchaser may increase or decrease the order quantity up to 25% of the bid quantity at contract placement and during the currency at contracted rates. Additional time is calculated by a specific formula with a minimum 30-day extension.
What warranty and post-delivery terms apply to the footwear
A 1-year warranty from final acceptance of goods applies. Ensure post-delivery support and replace/repair provisions per contract. Maintain documentation for warranty claims and align with supplier responsibilities under the sample-approval framework.
What standards or certifications are required for eligibility
Submission requires standard certificates listed in the bid terms. While explicit standards aren’t detailed, provide ISI/ISO certificates if applicable, product datasheets, and OEM authorizations to demonstrate compliance with railway safety footwear expectations.