Indian Army Department Of Military Affairs 5 KW Hot Water Generator & 6 KW Heater Bank Tender 2026
Bid Publish Date
02-Sep-2026, 1:45 pm
Bid End Date
12-Sep-2026, 2:00 pm
Value
₹6,48,200
Location
Progress
Key Highlights
- • Critical equipment: 5 KW hot water generator, 6 KW heater bank, 4-row hot water coil, SS 304 insulated drain tray
- • Location and deployment: Indian Army, Department Of Military Affairs; integration with existing AHU
- • Option clause: quantity variation up to 25% during order and currency, with minimum 30 days delivery extension
- • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor-code creation
- • Commissioning: generator bank commissioning charges including cabling and starter
- • Estimated contract value: ₹648,200.00; no explicit EMD amount provided in tender data
- • ATC: suppliers must comply with Buyer uploaded ATC terms; ensure alignment with installation and safety standards
Tender Overview
The Indian Army under the Department Of Military Affairs invites bids for a kit of critical HVAC and hot water components, including a 5 KW hot water generator with complete electrical connections and a water flow rate specification noted as 15 LPW at a target water temperature described as 15b degrees. The scope includes a 4-row hot water coil suitable for integration into an existing AHU, a SS 304 insulated drain tray, and a 6 KW heater bank with control system, cabling and starter. Commissioning charges for the generator and associated cabling are included. The estimated contract value is ₹648,200.00. The tender allows quantity flex up to 25% during contract performance via the option clause. Mandatory vendor documentation for vendor-code creation includes PAN, GSTIN, cancelled cheque, EFT mandate. This opportunity requires compliance with ATC terms uploaded by the buyer and is targeted at suppliers capable of rapid deployment in military HVAC installations.
Technical Specifications & Requirements
- 5 KW hot water generator with complete electrical connections; water flow specification mentions 15 LPW; intended for integration with existing infrastructure
- 4-row hot water coil designed to fit into an existing AHU; compatibility with current ductwork and control logic
- SS 304 insulated drain tray to be supplied and fixed as specified; corrosion-resistant stainless steel grade 304
- 6 KW heater bank with control system including associated cabling and a starter; must be fitted in the existing setup
- Commissioning charges for generator bank with cabling and starter; includes start-up acceptance testing; no explicit performance metrics provided
- Estimated value: ₹648,200.00; no explicit EMD amount disclosed
- ATC terms and buyer-supplied conditions may govern installation, safety and integration with existing systems
Terms, Conditions & Eligibility
- Option clause allows up to 25% quantity variation during contract; extended delivery period calculated and subject to minimum 30 days
- Bidder must submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (certified by bank)
- No specific EMD amount disclosed in the data; bidders should monitor ATC for exact figures
- Compliance with Buyer Uploaded ATC document and any additional supplier registration requirements is mandatory
- No explicit payment terms or delivery timeline stated; ATC will define acceptance and final payment mechanics
Key Specifications
-
5 KW hot water generator with electrical connections
-
Water flow specification: 15 LPW; temperature rating described as 15b degrees
-
4-row hot water coil compatible with existing AHU
-
SS 304 insulated drain tray
-
6 KW heater bank with control system; includes cable and starter
-
Commissioning charges for generator bank with cabling and starter
Terms & Conditions
-
EMD amount: not disclosed; monitor ATC for exact figure
-
Delivery flexibility: up to 25% quantity variation with extended delivery time
-
Documentation: mandatory PAN, GSTIN, cancelled cheque, EFT mandate for vendor-code creation
Important Clauses
Payment Terms
No explicit payment terms in data; ATC will specify milestones and acceptance criteria
Delivery Schedule
Delivery period may be extended by option clause; minimum 30 days extension applies
Penalties/Liquidated Damages
Not specified in data; ATC may include LDs as per standard Army procurement terms
Bidder Eligibility
-
Eligible bidders capable of HVAC hardware installation in military facilities
-
Proven experience with similar hot water generation and heater bank installations
-
Compliance with GST, PAN, and EFT documentation for bid submission
Tender Data
Bid Details
Quantity
5
Category
Supply and erection of 5 KW hot water generator with all electrical connection water flow rate 15 LPW water temperature in 15b degrees
Bid Type
Two Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
324
OEM Avg. Turnover
2
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Supply and erection of 5 KW hot water generator with all electrical connection water flow rate 15 LPW water temperature in 15b degrees , Supply and erection of 4 row hot water coil suitable fitted in existing AHU complete , Supply and fixing of SS 304 insulated drain tray complete all as specified , Supply and fixing o6 KW Heater Bank with control system fitted in existing including cable and starter complete all as specified , Generator heater bank commissioning charges including cabling and stsrter complete all as specified
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
24
Pre-Bid & Qualification
Pre-Bid Date
03-09-2026 13:00:00
Pre-Bid Venue
GE NB Visakhapatnam, Gandhigram Post, Visakhapatnam-530005
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Visakhapatnam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Visakhapatnam | Visakhapatnam | - | - | 1 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9733386.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Supply and erection of 5 KW hot water generator with all electrical connection water flow rate 15 LPW water temperature in 15b degrees
Supply and erection of 5 KW hot water generator with all electrical connection water flow rate 15 LPW water temperature in 15b degrees
Supply and erection of 4 row hot water coil suitable fitted in existing AHU complete
Supply and erection of 4 row hot water coil suitable fitted in existing AHU complete
Supply and fixing of SS 304 insulated drain tray complete all as specified
Supply and fixing of SS 304 insulated drain tray complete all as specified
Supply and fixing o6 KW Heater Bank with control system fitted in existing including cable and starter complete all as specified
Supply and fixing o6 KW Heater Bank with control system fitted in existing including cable and starter complete all as specified
Generator heater bank commissioning charges including cabling and stsrter complete all as specified
Generator heater bank commissioning charges including cabling and stsrter complete all as specified
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Supply and erection of 5 KW hot water generator with all electrical connection water flow rate 15 LPW water temperature in 15b degrees | Supply and erection of 5 KW hot water generator with all electrical connection water flow rate 15 LPW water temperature in 15b degrees | 1 | each | nbconsignee | 45 | |
| 2 | Supply and erection of 4 row hot water coil suitable fitted in existing AHU complete | Supply and erection of 4 row hot water coil suitable fitted in existing AHU complete | 1 | each | nbconsignee | 45 | |
| 3 | Supply and fixing of SS 304 insulated drain tray complete all as specified | Supply and fixing of SS 304 insulated drain tray complete all as specified | 1 | each | nbconsignee | 45 | |
| 4 | Supply and fixing o6 KW Heater Bank with control system fitted in existing including cable and starter complete all as specified | Supply and fixing o6 KW Heater Bank with control system fitted in existing including cable and starter complete all as specified | 1 | each | nbconsignee | 45 | |
| 5 | Generator heater bank commissioning charges including cabling and stsrter complete all as specified | Generator heater bank commissioning charges including cabling and stsrter complete all as specified | 1 | each job | nbconsignee | 45 |
Categories
33
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by bank
Any OEM authorization or technical compliance certificates as per ATC
Technical bid documents (as per ATC)
Vendor code creation documents (as required in Terms)
Frequently Asked Questions
How to bid for Indian Army hot water equipment tender 2026
Register for vendor code, submit PAN, GSTIN, cancelled cheque and EFT mandate; review ATC uploaded by buyer; ensure 5 KW generator, 6 KW heater bank, 4-row coil and SS 304 drain tray meet technical scope; follow 25% quantity variation and commissioning requirements.
What documents are required for Indian Army supply tender 2026
Offerers must submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations if any, and technical bid documents per ATC; ensure vendor-code creation materials accompany the bid as per buyer terms.
Which standards and certifications apply to the 5 KW generator tender
Specific standards are not listed; ATC governs compliance; verify electrical safety, compatibility with AHU, and commissioning procedures; ensure control system integration and safe cabling per Army requirements.
When is the delivery window for the 5 KW generator and related items
Delivery period is adjustable under the option clause up to 25% quantity; minimum extension guideline is 30 days; final delivery schedule to be confirmed in LOA and delivery orders issued by Army.
What is the estimated value and payment terms for this Army tender
Estimated value is ₹648,200.00; specific payment terms are not disclosed in the data and will be defined in the ATC and LOA; bidders should confirm milestones during bid submission.
What is required for commissioning of the heater bank and AHU coil
Commissioning charges are included; requirements cover cabling and starter installation; ensure testing and acceptance criteria are defined in ATC; coordinate with existing AHU and electrical systems for safe integration.
What is the scope of the 4-row hot water coil installation
Scope includes supply and fitment of a 4-row hot water coil compatible with the existing AHU; verify dimensions, mounting, and thermal performance with the AHU manufacturer’s guidelines and Army installation standards.
What documents prove bidder eligibility for this procurement
Submit PAN, GSTIN, cancelled cheque, EFT mandate, vendor-code creation documents, and any OEM authorizations; ensure all documents align with the Buyer ATC and Army procurement policies before submission.