East Coast Railway Monthly Cab & Taxi Hiring SUV Sambalpur Odisha 2000 KM 3 Years IS 2981/IS 550 Standards 2026
Progress
Key Highlights
- • Organization explicitly requiring 24x7 SUV cab service in Sambalpur for Divl Mechanical Engineer (Freight)
- • EMD ₹41,600; DD or FDR accepted with required proof and hardcopy submission within 5 days
- • Contract duration: 3 years with 25% bid-dial adjustment permitted at award or during implementation
- • Evaluation: Single Packet System under IR GCC for Services 2018 for contracts up to ₹50 Lakh
- • Delivery scope: 2000 KMs per month, local to Sambalpur, Odisha, with monthly service coverage
- • Documentation prerequisites include mandatory certs and ATC/Corrigendum; post-bid submissions not entertained
Tender Overview
East Coast Railway invites bids for Monthly Basis Cab & Taxi Hiring Services—SUV with a commitment of 2000 KM per month to support the official duties of the Divisional Mechanical Engineer (Freight), Sambalpur, Odisha, for a period of 3 years. The contract covers local, 24×7 availability within Sambalpur, with an estimated contract value of ₹2,079,900 and an EMD of ₹41,600. The procurement follows Indian Railways General Conditions of Contract for Services and uses a single-packet evaluation approach for contracts up to ₹50 Lakh. A key feature is the option to adjust contract quantity or duration by up to 25%. The scope is defined as monthly vehicle hire rather than asset purchase, with performance tied to odometer-based monthly quotas and 24x7 on-call support.
Technical Specifications & Requirements
- Service category: Cab & Taxi Hiring SUV with 2000 KM/month coverage, local to Sambalpur, Odisha
- Contract duration: 3 years; potential extension within 25% scope as per ATC terms
- EMD options: ₹41,600 via DD in favor of FA and CAO, East Coast Railway or FDR pledged to FA and CAO; delivery of hardcopy within 5 days of bid end date
- Payment terms: governed by Indian Railways General Conditions of Contract for Services; payment terms not specified beyond standard IR GCC
- Eligibility anchor: prior work experience in similar service contracts; last 3 financial years plus current year considered for evaluation
- Evaluation: Single Packet System for bids up to ₹50 Lakh; alignment with IR GCC for Services (2018 edition)
- Documentation: ensure upload of all certs and ATC/Corrigendum documents; non-submission risks bid rejection
Terms, Conditions & Eligibility
- EMD: ₹41,600; options include DD or fixed deposit receipt; must submit scanned proof and deliver hardcopy within 5 days of bid end/opening
- Experience: bidder must have completed qualifying work in the last three financial years and the current year up to bid opening; details to be verified against provided certificates
- Delivery & service: local 24×7 cab service for Divl Mechanical Engineer (Freight) Sambalpur; adherence to IR GCC Service terms
- Contract variation: quantity/duration may be increased up to 25%; union of scope with service provider consent for lump-sum contracts applies
- Documentation: mandatory certificates and ATC/Corrigendum; post-opening submissions not entertained for evaluation
- Bidding governance: subject to IR GCC for Services 2018 with latest corrigenda; contract naming clearly tied to the work
Key Specifications
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Cab & Taxi Hiring SUV service with 2000 KM per month
-
Contract duration 3 years with possibility to adjust up to 25%
-
EMD: ₹41,600 via DD or FDR
-
Delivery: local Sambalpur, 24x7 availability
-
Evaluation: Single Packet System under IR GCC for Services 2018
-
Documentation: mandatory certificates; post-bid submissions not entertained
Terms & Conditions
-
EMD specified as ₹41,600 with DD or FDR submission
-
3-year contract with 25% adjustment flexibility
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Local 24x7 SUV cab service in Sambalpur for Divl Mechanical Engineer (Freight)
Important Clauses
Payment Terms
Payment will follow Indian Railways GCC for Services; no alternate terms specified beyond standard IR processes
Delivery Schedule
Local 24x7 cab availability; 2000 KM/month target; service must be continuous with no long outages
Penalties/Liquidated Damages
Penalty details not explicitly stated in provided data; subject to IR GCC for Services 2018
Bidder Eligibility
-
Demonstrated experience in supplying or operating cab/taxi services for at least 3 financial years
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Financial stability evidenced by last 3 years of audited statements
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Compliant with GST, PAN, and IR GCC for Services 2018 terms
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - SUV; 2000 KM Per Month for performing official duties of Divl Mechanical Engineer Freight Sambalpur for a period of 03 years; Local 24*7
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Delivery Details
Delivery Locations
1
Delivery Cities
Sambalpur
Delivery Pincodes
768002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nilesh Kumar Singh | 768002,Office of the Sr. Divisional Materials Manager, DRM office complex, Modipara, Dist- Sambalpur- 768002 | Sambalpur | Odisha | 768002 | 1 | - | Duration in Months for which service is required : 36 |
Authority Records
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Documents 5
GeM-Bidding-9867393.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from similar cab/taxi service contracts (last 3 financial years and current year)
Financial statements (last 3 financial years)
EMD submission proof (DD or FDR) and scanned copy
Technical bid documents and OEM authorizations (if applicable)
ATC and corrigendum documents (if any)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Sambalpur cab tender in Odisha 2026?
Bidders must submit all mandatory documents including GST, PAN, 3-year experience certificates, audited financials, and EMD ₹41,600 via DD or FDR to East Coast Railway. Ensure compliance with IR GCC for Services 2018 and upload ATC/Corrigendum if provided.
What documents are required for East Coast Railway cab tender?
Required documents include GST certificate, PAN, experience certificates for last 3 financial years, financial statements, EMD proof (DD or FDR), technical bid documents, OEM authorizations if applicable, and ATC/corrigendum. Submissions must be uploaded before bid end date.
What are the delivery terms for 2000 KM/month SUV service?
Service must be available locally in Sambalpur, Odisha, 24x7, with a monthly target of 2000 KM. The contract allows a 25% adjustment in scope; ensure uninterrupted availability and adherence to IR GCC Service terms.
What is the EMD amount and payment mode for this tender?
EMD is ₹41,600. Acceptable payment modes are DD in favor of FA and CAO, East Coast Railway or a Fixed Deposit Receipt pledged to the same. Submit scanned proof and hardcopy within 5 days of bid end/opening.
What standards govern the East Coast Railway cab service tender?
Tenders are governed by the Indian Railways General Conditions of Contract for Services, 2018 edition with latest corrigenda. Evaluation uses a Single Packet System for bids up to ₹50 Lakh; ensure all required documentation is complete.
What is the contract duration and adjustment clause for this bid?
The contract runs for 3 years with a potential adjustment of up to 25% in quantity or duration as per ATC terms. Any scope increase requires service provider consent for lump-sum adjustments.