Indian Army Kathua ITT Spare Parts Tender 2026 - ISO 9001 Spares Supply with 25% Option Clause

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a broad range of automotive spare parts including HEADLIGHT, HOSE ASSY NON METALLIC, TAPPER PLUG, PRIMARY CARTRIDGE, Mud Flap SET, STARTER MOTOR, ROLLER BEARING, TIE ROD STEERING, SPEEDOMETER ASSY, OIL PUMP and related items for procurement in KATHUA, J&K. The scope comprises supply of goods with 15 BOQ items, delivered under a single contract. The tender allows a quantity flex of up to 25% at the time of placement and during the contract currency, at contracted rates. The project requires compliance with ISO 9001 and BIS/type-test certifications, with data sheets and end-user documentation required to verify conformity. The delivery window, after original delivery order, may extend with the option, subject to a minimum of 30 days. This tender emphasizes strict document verification, data sheet matching, and OEM/brand verification to ensure component compatibility. The tender prioritizes suppliers with robust quality systems, traceable material tests, and clear warranty/support commitments. Unique aspects include the data sheet alignment requirement and end-user certification handling. This procurement supports field readiness and maintenance operations for Army vehicles.

Technical Specifications & Requirements

• Product categories include: vehicle electricals (HEADLIGHT), fluid hoses (HOSE NON METALLIC), mechanical fittings (TAPPER PLUG, PUMPING ASSEMBLY), control units (STARTER MOTOR, SPEEDOMETER ASSY), and mechanical bearers (ROLLING BEARING NEEDLE, BEARING ROLLER REAR), with 15 items in total.
• Documentation demands: Data Sheet for offered products; alignment with product specifications; End User Certificate via Buyer format; and certificates such as ISO 9001 (OEM/bidder), BIS licenses, and type test certificates.
• Quality controls: Material Test Certificate must accompany supply; lab results by Buyer to determine acceptance.
• Data verification: supplier must ensure product names, standards, and parameters match, or bid may be rejected.
• Scope: Only supply of Goods (no services); OEM authorizations may be required for specific items; data sheet matching is critical.
• Standards: ISO 9001 certified bidder or OEM; BIS/type-test certifications as applicable to listed items.
• Delivery terms: initial delivery as per order; option clause allows extended delivery within the calculated window, with a minimum 30 days extension.

Terms, Conditions & Eligibility

• EMD: Not disclosed in the provided data; bidders must comply with standard EMD requirements as per tender docs.
• Delivery: Delivery period begins after the last date of the original delivery order; option clause can extend the period proportionally, minimum 30 days.
• Document submission: Bidder must provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
• Certifications: Mandatory ISO 9001 (OEM or bidder); include BIS license and type-test certificates; data sheets must be uploaded.
• Consortium: Allowed with a leader; each member equally liable for execution; an undertaking must be uploaded.
• End User Certificate: To be provided in the buyer’s standard format if requested.
• Data Sheet Verification: In case of mismatch, bid may be rejected.
• Scope and acceptance: Data sheets matched to product specifications; materials/test results determine acceptance; non-conformity may lead to rejection.