Sports Youth And Cultural Activities Department Gujarat Event Management Tender Banaskantha Gujarat 2026
Bid Publish Date
17-Oct-2026, 4:47 pm
Bid End Date
27-Oct-2026, 5:00 pm
Value
₹4,10,000
Location
Progress
Tender Overview
The Sports Youth And Cultural Activities Department Gujarat invites bids for national-level event management services in BANASKANTHA, GUJARAT with an estimated value of ₹4,10,000. The procurement covers Event or Seminar or Workshop or Exhibition or Expo Management Service with a focus on theme-based events, participation arrangements, and venue development for programs expected to serve more than 300 participants. This opportunity targets capable service providers operating on a national scale, capable of handling multi-day or large-scale public engagements. A distinctive feature is the option to adjust scope by up to 25% of contract quantity or duration, subject to consent at the contract stage. The tender emphasizes flexible project scope while preserving bidder consent for scope expansion in lumpsum contracts, ensuring adaptable delivery aligned to event timelines.
Technical Specifications & Requirements
- No formal technical specifications or itemized BOQ are provided; the scope is described through the tender’s category and ATC.
- Key inferred services include: concept/theme development, participant management, venue setup and logistics, on-site coordination, and post-event activities.
- The procurement targets national-level event management capabilities for events with an audience exceeding 300 participants.
- The absence of BOQ items suggests a lump-sum or turnkey service model, with emphasis on delivery of comprehensive event management rather than discrete equipment purchases.
- Service providers should be prepared to scale operations to handle venue development and participation arrangements across potentially multiple sessions or venues if required.
Terms, Conditions & Eligibility
- EMD: Not specified in the tender details available here.
- Quantity/Durational flex: Up to 25% increase/decrease permitted at contract issue and post-issuance within the stated limit.
- Payment terms: Not disclosed in the provided data; bidders should await the formal ATC and tender documents.
- Documentation: The ATC document is referenced but not reproduced; bidders should review the ATC for required submissions and OEM/affiliate considerations.
- Category scope: National-level event management services with emphasis on theme-based events and venue development; no itemized technical standards are listed.
- Compliance: Ensure readiness for potential scalable delivery and adherence to any future specification added during contract issuance.
Key Specifications
-
Event management service for theme-based events, participation arrangements, and venue development
-
Estimated contract value: ₹4,10,000
-
Minimum audience capacity indication: >300 participants
-
25% contract quantity/duration flex allowed at contract issue and during execution
-
National-level scope with potential multi-session delivery
Terms & Conditions
-
25% quantity/duration variation allowed at contract issue and execution
-
EMD not specified in current tender data
-
No itemized BOQ or technical specifications provided
-
ATC document to be reviewed for bidder submission requirements
Important Clauses
Payment Terms
Payment terms are not disclosed in the provided tender data; bidders must verify in the ATC document and subsequent tender amendments.
Delivery Schedule
Delivery timelines will be defined in contract issuance; tender allows scope adjustment up to 25% but exact delivery windows are not specified here.
Penalties/Liquidated Damages
No LD details are present in the provided data; bidders should consult the ATC for potential penalties or performance bonds.
Bidder Eligibility
-
Proven experience in national-level event management projects
-
Financial capability to support a ₹4.1 lakh estimated contract
-
Ability to handle theme-based events with venue development and large-participant coordination
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Participation arrangements, Venue Development; above 300; Service provider premise
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Delivery Locations
1
Delivery Cities
Banas Kantha
Delivery Pincodes
385001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chauhan Sureshbhai Haribhai | 385001,SEVA SADAN-2, S-21/ 2ND FLOOR, JORAVAR PALACE COMPOND, PALANAPUR | Banas Kantha | Gujarat | 385001 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10052984.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar national-level event management projects
Financial statements (balance sheet and P&L) for last 2-3 years
EMD/Security deposit details (if required in ATC)
Technical bid documents and project methodology
OEM authorizations or subcontractor approvals (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Banaskantha Gujarat 2026?
Bidders should review the ATC for submission requirements, gather GST, PAN, and prior experience certificates, provide a turnkey approach for theme-based events, and align with the 25% scope flex. Ensure readiness for large audiences (>300) and national-level coordination, with a clear project methodology.
What documents are required for Gujarat event management procurement 2026?
Required documents include GST certificate, PAN, 2-3 years of financial statements, experience certificates for similar national events, and any OEM authorizations. Technical bid documents and security deposits (EMD) details should be verified in the ATC and tender amendments.
What are the key eligibility criteria for SYCAD event bids in Gujarat?
Eligibility centers on proven national-level event management experience, financial stability demonstrated by statements, capability to manage venues and participant logistics, and compliance with ATC directives. Ensure you can scale operations for events exceeding 300 participants.
What are the delivery expectations for theme-based events in Gujarat?
Delivery expectations focus on comprehensive event management, including concept development, venue setup, participant coordination, and post-event activities. The contract allows up to 25% scope adjustment, so bidders must propose scalable, multi-session capabilities with robust contingency planning.
What standards or certifications are required for this Gujarat tender?
The tender details do not list specific standards; bidders should rely on ATC guidance for any required certifications. Prepare for compliance with general event management norms and any future standards added during contract issuance.
When will the final contract be issued for the Banaskantha event tender?
The tender data does not provide explicit dates. Bidders should monitor the ATC for schedule updates, bid submission deadlines, and contract issuance timelines tied to the 25% scope-flex clause.
How is the 25% quantity variation applied in this Gujarat event contract?
The buyer may adjust contract quantity or duration by up to 25% at contract issuance and during execution, with bidder consent. This enables scaling of event scope, venue development, or participant management as needed.
What is the estimated value and audience scope for this bid in Gujarat?
Estimated value is ₹4,10,000. The tender targets events with audiences greater than 300 participants and requires national-level event management capabilities for theme-based programs.