Centre For Development Of Telematics (c-dot) IT Infrastructure Tender - Operating System Software, Servers & High End Desktop Computers in India 2026
Progress
Key Highlights
- • Brand/OEM: OEM authorization required for distributors; confirm authorized service provider details
- • Technical standards: Operating System Certifications Compliance; data sheets must align with product specs
- • Special clauses: 25% quantity option at contract placement; additional quantity up to 25% during currency
- • Eligibility: 3+ years govt/PSU supply experience; regular manufacture/supply of similar category products
- • Warranty/AMC: On-site OEM warranty to be defined; non-return of faulty HDDs per security policy
- • Penalties: Liquidated damages not specified in data; ensure delivery adherence per option clause
- • Delivery/Installation: SITC scope with mandatory installation testing and commissioning
- • Documentation: OEM authorization, data sheets, and complete financials; GST and PAN mandatory
Tender Overview
The Centre For Development Of Telematics (c-dot), under the Department Of Telecommunications, invites bids for a bundled IT infrastructure package comprising Operating System Software (V3), Servers (V2), and High End Desktop Computers (Q2). The scope includes supply, installation, testing and commissioning of the goods, with option clauses enabling up to 25% quantity variation during and after contract. Bidders must demonstrate prior supply of similar category products to Central/State Govt/PSU for at least 3 years and provide OEM authorization where applicable. The tender emphasizes data sheet alignment, non-return of faulty HDDs per policy, and a requirement to upload comprehensive product literature. Unique requirements include a mix of hardware and software licenses with cloud portability considerations and pre-loaded operating systems. Location and exact scope are aligned with DOT governance, with bundled items expected to satisfy government-standard configurations.
Technical Specifications & Requirements
- Product categories: Operating System Software (V3), Servers (V2), High End Desktop Computer (Q2)
- Scope: Supply, Installation, Testing and Commissioning (SITC)
- Licensing: Licenses type and cloud portability to be confirmed; license options must be compatible with government procurement standards
- Hardware basics: Server with specified ports, RAM capacity, SSD/HDD interfaces, TPM, WiFi expansion, GPU availability, monitor and peripherals included or compatible
- Software standards: Certifications compliance for operating system; data sheet must match product specifications; OEM authorizations required for distributors
- Warranty: On-site OEM warranty terms to be specified in bid; non-return of faulty HDDs per policy
- Documentation: Data sheet alignment; OEM/Service provider authorization forms; prior contract copies for govt supply
- Delivery: 25% quantity variation rights at contract placement and during currency; delivery period to comply with option clause
- Security & policy: Data handling, hardware integrity, and related govt security policies adhered to during delivery
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in the tender data
- Experience criteria: Bidder or OEM must have regularly manufactured/supplied same or similar category products to Central/State Govt or PSU for at least 3 years prior to bid opening; where bunch bids, primary high-value product must meet this
- Financials: Minimum average annual turnover criteria stated as per bid document (documentation to be provided); no explicit figure in data provided
- Authorizations: OEM authorization or distributor certification with complete contact details required with bid submission
- Data integrity: Data sheet of offered products must be uploaded; any mismatch could lead to bid rejection
- Policy compliance: Non-return of damaged HDDs as per security policy; undertaking to confirm no liquidation or insolvency at bid time
- Submission docs: GST registration, PAN, experience certificates, audited financial statements, EMD documentation, technical compliance documents, and OEM authorizations
- Delivery terms: 25% quantity increase/decrease allowed; delivery period adjustments governed by option clause
Key Specifications
-
Operating System Software (V3) with cloud license portability
-
Servers (V2) with specified RAM, ports, TPM, expansion slots, and GPU availability
-
High End Desktop Computers (Q2) with required monitor, webcam, speakers, and input devices
-
Total memory and storage capacities to be declared; SSD/HDD interfaces specified
-
Compliance: Certifications for operating systems; ISI/ISO certifications as applicable
-
Warranty: On-site OEM warranty framework
Terms & Conditions
-
25% quantity variation allowed during contract and currency period
-
3+ years govt/PSU supply experience required with supporting contracts
-
OEM authorization and data sheet alignment mandatory with bid submission
Important Clauses
Payment Terms
Not disclosed in tender data; payment terms to be defined in final contract
Delivery Schedule
Delivery period governed by option clause; additional time calculation provided
Penalties/Liquidated Damages
No explicit LD details in data; bidders should expect standard govt LD terms
Bidder Eligibility
-
3+ years govt/PSU supply experience in similar IT hardware/software
-
Not under liquidation or bankruptcy; legal solvency certificate required
-
OEM authorization or official distributor agreement with full contact details
Tender Data
Bid Details
Quantity
46
Category
Servers (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
360
Past Performance
50 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Operating System Software (V3) (Q2) , Servers (V2) (Q2) , High End Desktop Computer (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
64
Pre-Bid & Qualification
Pre-Bid Date
11-09-2026 14:00:00
Pre-Bid Venue
Pre-Bid Meeting: A pre-bid meeting will be held on 11.09.2026 at 11:00 AM at C-DOT, New Delhi. Kindly forward any queries, representations, or observations to [email protected] on or before 10.09.2026 at 17:00 PM.
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
South
Delivery Pincodes
110030
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jyotsana Yadav | 110030,C-DOT Campus, Mandi road, Mehrauli, New Delhi. Near Chattarpur Metro Station. | South | Delhi | 110030 | 26 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 8
GeM-Bidding-9836995.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates for govt/PSU supply (3+ years and yearly contracts)
Audited financial statements and turnover documentation
EMD/Security deposit proof (amount not disclosed in tender data)
Technical bid documents and product data sheets
OEM authorization and distributor certification with contact details
Data sheets aligned to offered hardware and software specifications
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Software Description | Operating system software supplied as a digital download. |
| Generic | Architecture Supported | x64 |
| Generic | Number Of Bits Supported By Offered Product | 64.0 |
| Generic | Operating System Type | Linux |
| Generic | Edition Type | Enterprise Edition |
| Generic | Offered Product are | Enterprise Linux |
| SCOPE OF LICENSE | Types Of License | 5 year Subscription |
| SCOPE OF LICENSE | Licensing Option | Per Socket |
| SCOPE OF LICENSE | Cloud License Portability | Yes |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the c-dot IT infrastructure tender in India 2026?
Bidders must meet the 3+ year govt/PSU supply criterion, provide OEM authorizations, upload data sheets, and submit GST, PAN, and audited financials. Include documentation for SITC scope and confirm licensing options with cloud portability. Ensure compliance with the option clause granting up to 25% quantity variation.
What documents are required for c-dot OS software tender submission in India?
Required documents include GST certificate, PAN card, experience certificates demonstrating govt/PSU supplies, audited financial statements, EMD proof, technical data sheets, OEM authorization, and distributor contact details. Data sheets must match offered products precisely.
What are the specific eligibility criteria for govt IT hardware bids in 2026?
Applicants must have 3+ years of regular govt/PSU supply experience with contracts showing quantity flow. Bidder must not be in liquidation; provide an undertaking. OEM authorization or distributor certification is mandatory for the bid submission.
What is the delivery time framework for c-dot government procurement?
Delivery is governed by the option clause allowing up to 25% quantity changes during contract and currency. The extended delivery period uses a calculated time based on (additional quantity/original quantity) × original period, with a minimum of 30 days.
What are the licensing and cloud portability requirements for the OS software?
Licensing includes cloud portability options; licenses must be compatible with government procurement standards. Data sheets must reflect the exact license type, edition, and cloud access terms. Compliance with operating system certifications is mandatory.
What challenges should bidders anticipate regarding HDDs in this tender?
Per security policy, faulty HDDs will not be returned by the OEM for warranty replacement. Plan for replacement components under warranty and ensure data integrity policies are followed during SITC.
How to verify OEM authorization and product data sheets for this bid?
Submit OEM authorization certificates with full company details, and attach product data sheets that exactly mirror offered hardware/software specs. Any mismatch may lead to bid rejection; cross-verify against the BOQ-like requirements.
What is the scope of supply in this c-dot tender for IT hardware?
Scope includes Supply, Installation, Testing and Commissioning (SITC) of OS software, servers, and high-end desktops. The bid must account for all cost components within the bid price, including installation and commissioning services.