Indian Army AV & Conference Equipment Tender Panchkula Haryana 2026 – IPv6 Ready IT Gear & ISO Certified Components
Progress
Key Highlights
- • IPv6 readiness required for IT AV equipment from day one
- • OEM authorization or Manufacturer Authorization mandatory for bidders
- • Malicious Code Certificate required to prevent embedded malware
- • EMD of ₹300,000 with bid submission and security provisions
- • 3 years of prior supply experience to government or PSUs
- • Data Sheet submission mandatory to validate product specs
- • Extensive integration scope: supply, installation, commissioning, testing, and training
Tender Overview
The Indian Army (Department Of Military Affairs) invites proposals for a comprehensive AV and conferencing equipment package to be supplied, installed, commissioned and integrated at PANCHKULA, HARYANA 133301. The procurement covers a wide range of equipment including flush mount microphones, control units, wireless mic sets, audio matrix processors, network cameras with 30x zoom, wall mount speakers, amplifiers, PoE switches, HDMI matrix switches, armored cabling, 10 KVA online power supply, integrated smart lectern, and a mountable equipment unit. The project scope encompasses supply, installation, commissioning, testing, and training where applicable, with an emphasis on IPv6 readiness and OEM/authorized reseller involvement. The tender specifies an EMD of ₹300,000 and expects vendors to provide a Data Sheet for each product line to ensure alignment with offered parameters. Unique aspects include integration across multiple AV subsystems and adherence to OEM documentation and warranty expectations. This opportunity targets suppliers capable of delivering end-to-end AV design, supply, and integration for government deployments.
Technical Specifications & Requirements
- No detailed technical specs are published; however, the BOQ references the following categories: Flush Mount Chairman Microphone, Flush Mount Delegate Microphone, Chairman delegate Control unit, 8 x 8 Audio Matrix Processor, Network PTZ Conference Camera 30x, Acoustic Design Wall Mount Speaker, 4 Channel Amplifier, AV Designed POE Plus NW Switch, Camera Switcher and Controller, USB Audio Interface, HDMI 4x4 Matrix Switcher, Armoured 2 core Speaker Cable, Category 6A Armoured UTP, 10 KVA Online double conversation Power Supply, Integrated Smart Lectern, Management Console i7 16 GB 512 GB SSD Win 11 Pro MS Office 2024, and Mountable Unit for Equipment with integration work.
- IT equipment must be IPv6 ready from day one.
- Mandatory documentation includes a product Data Sheet to verify specifications and ensure non-obsolescence with at least 5 years of market life remaining.
- Installation, commissioning, testing, configuration, and training must be conducted by OEM-certified personnel or OEM-authorized resellers.
- Malicious Code Certificate must be uploaded confirming no embedded malware; breach implications are specified.
- Manufacturer Authorization required for authorized distributors submitting bids.
Terms, Conditions & Eligibility
- EMD: ₹300,000 (payment or security details as per bid).
- Experience: Bidder or OEM must have manufactured and supplied similar AV/conferencing category products to Central/State government or PSUs for at least 3 years prior to bid opening; provide contracts showing year-on-year supply.
- Installation/Training: Carried out by OEM or OEM-certified resources or OEM-authorized resellers.
- IT equipment: IPv6 ready from day one.
- Security: Upload Malicious Code Certificate confirming no harmful code present and adherence to IPR terms.
- Manufacturer Authorization: Required for distributors; include OEM authorization/certificate.
- GST, PAN, Cancelled Cheque, and EFT Mandate documents to be submitted with bid.
- Data Sheet alignment mandatory to prevent bid rejection due to parameter mismatch.
Key Specifications
-
Product categories include: Flush Mount Microphones, Delegate Microphones, Chairman Control Unit, 8x8 Audio Matrix Processor, Network PTZ Conference Camera 30x, Acoustic Wall Mount Speakers, 4 Channel Amplifier, AV POE Plus NW Switch, HDMI 4x4 Matrix Switcher, USB Audio Interface, Armoured Cat 6A Cable, 10 KVA Power Supply, Integrated Smart Lectern, Management Console
-
Delivery/installation: supply, installation, commissioning, testing, and integration by OEM or OEM-certified personnel
-
Standards/compatibility: IPv6 readiness; data sheet alignment with offered parameters; malware-free hardware and software (Malicious Code Certificate)
-
Documentation: mandatory Data Sheets, OEM Authorization, GST/PAN/EFT documents
Terms & Conditions
-
EMD ₹300,000; payment/security terms per bid
-
3 years government/PSU supply experience; primary product value must meet criteria
-
OEM authorization required for all bids; installation by OEM-qualified personnel
Important Clauses
Payment Terms
EMD of ₹300,000; GST treatment as actuals or lower rate; payments aligned with contract milestones per buyer terms
Delivery Schedule
Project requires supply, installation, commissioning, testing, and integration; exact timelines to be defined in Purchase Order
Penalties/Liquidated Damages
LD provisions to be specified in contract; ensure timely delivery and performance as per agreed milestones
Bidder Eligibility
-
Not under liquidation or similar proceedings
-
3 years of govt/PSU supply experience for related AV equipment
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OEM authorization and data sheets for all offered items
Tender Data
Bid Details
Quantity
1197
Category
Flush Mount Delegate Microphone
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Flush Mount Chairman Microphone , Flush Mount Delegate Microphone , Chairman delegate Control unit , Hand held mic set , Dual Wireless Collar Lapel Mic set , 8 x 8 Audio Matrix Processor , Network PTZ Conference Camera 30x , Acoustic Design Wall Mount Speaker , 4 Channel Amplifier , AV Designed POE Plus NW Switch , Camera Switcher and Controller , USB Audio Interface , HDMI 4x4 Matrix Switcher , Armoured 2 core Speaker Cable , Category 6A Armoured unshielded twisted pair , 10 KVA Online double conversation Power Supply , Integrated Smart Lectern , Management Console i7 16 GB 512 GB SSD Win 11 pro MS Office 2024 , Mountable Unit for eqpt , Supply Installation commissioning Programming and Integration
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
PANCHKULA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PANCHKULA | PANCHKULA | - | - | 2 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-9916223.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Flush Mount Chairman Microphone
Flush Mount Chairman Microphone
Flush Mount Delegate Microphone
Flush Mount Delegate Microphone
Chairman delegate Control unit
Chairman delegate Control unit
Hand held mic set
Hand held mic set
Dual Wireless Collar Lapel Mic set
Dual Wireless Collar Lapel Mic set
8 x 8 Audio Matrix Processor
8 x 8 Audio Matrix Processor
Network PTZ Conference Camera 30x
Network PTZ Conference Camera 30x
Acoustic Design Wall Mount Speaker
Acoustic Design Wall Mount Speaker
4 Channel Amplifier
4 Channel Amplifier
AV Designed POE Plus NW Switch
AV Designed POE Plus NW Switch
Camera Switcher and Controller
Camera Switcher and Controller
USB Audio Interface
USB Audio Interface
HDMI 4x4 Matrix Switcher
HDMI 4x4 Matrix Switcher
Armoured 2 core Speaker Cable
Armoured 2 core Speaker Cable
Category 6A Armoured unshielded twisted pair
Category 6A Armoured unshielded twisted pair
10 KVA Online double conversation Power Supply
10 KVA Online double conversation Power Supply
Integrated Smart Lectern
Integrated Smart Lectern
Management Console i7 16 GB 512 GB SSD Win 11 pro MS Office 2024
Management Console i7 16 GB 512 GB SSD Win 11 pro MS Office 2024
Mountable Unit for eqpt
Mountable Unit for eqpt
Supply Installation commissioning Programming and Integration
Supply Installation commissioning Programming and Integration
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Flush Mount Chairman Microphone | Flush Mount Chairman Microphone | 2 | pieces | [email protected] | 60 | |
| 2 | Flush Mount Delegate Microphone | Flush Mount Delegate Microphone | 52 | pieces | [email protected] | 60 | |
| 3 | Chairman delegate Control unit | Chairman delegate Control unit | 2 | pieces | [email protected] | 60 | |
| 4 | Hand held mic set | Hand held mic set | 2 | pieces | [email protected] | 60 | |
| 5 | Dual Wireless Collar Lapel Mic set | Dual Wireless Collar Lapel Mic set | 2 | pieces | [email protected] | 60 | |
| 6 | 8 x 8 Audio Matrix Processor | 8 x 8 Audio Matrix Processor | 1 | pieces | [email protected] | 60 | |
| 7 | Network PTZ Conference Camera 30x | Network PTZ Conference Camera 30x | 3 | pieces | [email protected] | 60 | |
| 8 | Acoustic Design Wall Mount Speaker | Acoustic Design Wall Mount Speaker | 6 | pieces | [email protected] | 60 | |
| 9 | 4 Channel Amplifier | 4 Channel Amplifier | 1 | pieces | [email protected] | 60 | |
| 10 | AV Designed POE Plus NW Switch | AV Designed POE Plus NW Switch | 1 | pieces | [email protected] | 60 | |
| 11 | Camera Switcher and Controller | Camera Switcher and Controller | 1 | pieces | [email protected] | 60 | |
| 12 | USB Audio Interface | USB Audio Interface | 1 | pieces | [email protected] | 60 | |
| 13 | HDMI 4x4 Matrix Switcher | HDMI 4x4 Matrix Switcher | 2 | pieces | [email protected] | 60 | |
| 14 | Armoured 2 core Speaker Cable | Armoured 2 core Speaker Cable | 200 | pieces | [email protected] | 60 | |
| 15 | Category 6A Armoured unshielded twisted pair | Category 6A Armoured unshielded twisted pair | 915 | pieces | [email protected] | 60 | |
| 16 | 10 KVA Online double conversation Power Supply | 10 KVA Online double conversation Power Supply | 1 | pieces | [email protected] | 60 | |
| 17 | Integrated Smart Lectern | Integrated Smart Lectern | 1 | pieces | [email protected] | 60 | |
| 18 | Management Console i7 16 GB 512 GB SSD Win 11 pro MS Office 2024 | Management Console i7 16 GB 512 GB SSD Win 11 pro MS Office 2024 | 2 | pieces | [email protected] | 60 | |
| 19 | Mountable Unit for eqpt | Mountable Unit for eqpt | 1 | pieces | [email protected] | 60 | |
| 20 | Supply Installation commissioning Programming and Integration | Supply Installation commissioning Programming and Integration | 1 | pieces | [email protected] | 60 |
Categories
24
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Required Documents
PAN Card copy
GSTIN certificate copy
Cancelled cheque copy
EFT Mandate certificate (bank-certified)
Product Data Sheets for all offered items
OEM Authorization/Manufacturer Certificate
Experience contracts showing 3 years of supply to govt/PSU
Malicious Code Certificate
Any VAT/Service tax registrations as applicable
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army AV equipment tender in Panchkula 2026?
Bidders must meet eligibility: 3 years of govt/PSU supply experience, submit OEM authorization, provide Data Sheets for all items, and attach PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Ensure IPv6 readiness and Malicious Code Certificate. EMD is ₹300,000; data sheets must align with offered specs to avoid rejection.
What documents are required for AV equipment bid in Panchkula
Required documents include PAN card, GSTIN, Cancelled Cheque, EFT Mandate, OEM Authorization, Data Sheets for all items, proof of 3-year govt/PSU experience, and Malicious Code Certificate. Also submit relevant contracts and GST-related documentation where applicable, to support eligibility and compliance.
What are the technical specifications for IPv6 readiness in this tender?
All IT AV equipment must be IPv6 ready from day one; verify with Data Sheets that networking devices (switches, cameras, interfaces) support IPv6, dual-stacking capabilities, and proper addressing schemes as per government networking guidelines.
What is the EMD amount and its payment terms for this bid?
The EMD is ₹300,000. Payable as per bid terms; may be converted to security deposit or adjusted per purchase order terms. Ensure submission with bid and provide receipt or bank guarantee in the required format to avoid disqualification.
What experience is required to qualify for the Indian Army AV contract 2026?
Bidders must demonstrate at least 3 years of regular manufacturing and supply of similar AV/conferencing products to Central/State government or PSUs. Provide copies of relevant contracts for each year and show primary product value meeting the criterion in bundled bids.
Are OEM authorizations mandatory for this Indian Army tender in Haryana?
Yes. OEM Authorization or Manufacturer Certificate is mandatory. If bidding through authorized distributors, provide the OEM authorization certificate and ensure installation and commissioning by OEM-certified personnel or authorized resellers as per scope.
What is the scope of work for installation and integration in this tender?
Scope includes supply, installation, commissioning, testing, configuration, and training as applicable. OEM-certified resources or OEM-authorized resellers must perform these tasks, ensuring all 20 items (per BOQ) are integrated into a cohesive AV system for government deployment.
What are the key compliance certificates required with this AV bid?
Submit Malicious Code Certificate confirming no embedded malware; Data Sheets aligned to offered products; OEM Authorization; GST/PAN, EFT Mandate; and, where applicable, any ISO/other standards relevant to the AV equipment.