Fire & Emergency Services Department West Bengal VR Fire Training Simulator Laboratory Tender Kolkata 2026
Bid Publish Date
12-Oct-2026, 12:42 pm
Bid End Date
29-Oct-2026, 4:00 pm
EMD
₹10,00,000
Location
Progress
Tender Overview
The West Bengal Fire And Emergency Services Department in Kolkata invites bids for a VR Fire Training Simulator Laboratory. The tender references an EMD of ₹1,000,000 and requires installation at IFS, Behala Silpara, 6, Diamond Harbour Rd, Kolkata 700008. The project scope centers on procurement and potential on-site deployment of specialized training simulators. The purchaser reserves a 25% quantity variance and extended delivery windows during contract execution. Bidders must ensure data sheet alignment, OEM certification, and installation by the OEM or an authorized partner. This procurement emphasizes compliant, non-obsolete equipment with OEM-backed support.
Technical Specifications & Requirements
- Delivery/Installation Location: IFS, Behala Silpara, 6, Diamond Harbour Rd, Kolkata 700008
- EMD: ₹1,000,000 (required as bid security)
- Data Sheet: Upload product data sheet with bid for parameter verification
- OEM Authorization: Provide Manufacturer/OEM authorization certificate if bidding via distributor
- Installation/Training: Performed by OEM or OEM-certified resource; includes configuration and training if applicable
- GST: Bidder bears applicable GST; GST burden capped per actuals or quoted rate
- Life/Obsolescence: Offered product must have at least 7 years residual market life
- Obligation to Supply Accessories: Bidder to supply essential installation and commissioning accessories
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25%, with extended delivery periods calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Delivery Window: Commences from last date of original delivery order; extension based on option clause
- Financial Standing: Bidder must avoid liquidation or bankruptcy; provide an undertaking
- Documentation: Upload data sheet; attach GSTIN, PAN, experience certificates, and financial statements
- OEM Authorization: Required when using authorized distributors or resellers; include authorization details
- Performance/Installation: OEM-certified personnel for installation and testing; may include training if scope covers it
Key Specifications
-
EMD amount: ₹1,000,000
-
Delivery/Installation location: IFS, Behala Silpara, 6, Diamond Harbour Rd, Kolkata 700008
-
Data Sheet: required to be uploaded; must match offered parameters
-
OEM authorization: mandatory for distributors/partners
-
Installation/Testing: performed by OEM or OEM-certified resource
-
Warranty/Support: ensure OEM-backed service and access to spares for 7+ years life
-
GST handling: bidder to manage GST; reimbursement as actuals or quoted rate
Terms & Conditions
-
Option clause enabling quantity fluctuation up to 25% with corresponding delivery time adjustments
-
Delivery and installation at IFS, Behala Silpara; OEM or authorized representative required for on-site work
-
Mandatory data sheet, OEM authorization, and GST treatment as per tender terms
Important Clauses
Payment Terms
GST handling at actuals or quoted rate; no fixed GST burden stated; payment terms not specified in provided data
Delivery Schedule
Delivery period begins after the original delivery order; extended period computed using (increased quantity ÷ original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not specified in available terms; standard tender LDs would apply per WB Government norms if contracted
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide an undertaking
-
Offer not declared obsolete by OEM with ≥7 years residual market life
-
OEM authorization available for installation/training and for any distributor involvement
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
250
OEM Avg. Turnover
500
Past Performance
10 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
VR Fire Training Simulator Laboratory
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
60
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shuvrangshu Mazumder | 700016,13-D MIRZA GHALIB STREET | Kolkata | West Bengal | 700016 | 1 | 180 | - |
Authority Records
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Documents 3
GeM-Bidding-10005577.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar VR training equipment procurements
Financial statements (audited if available)
EMD submission proof (₹1,000,000)
Data Sheet of offered VR training simulator
Manufacturer/OEM authorization certificate (or distributor authorization form)
Technical bid documents and any installation/training certifications
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for VR training simulator tender in Kolkata West Bengal 2026?
Bidders should submit GST certificate, PAN, experience certificates, financial statements, and EMD ₹1,000,000. Include the Data Sheet and OEM authorization. Ensure installation by OEM-certified personnel and comply with 7+ year market life, with option quantity up to 25% and delivery terms as described in the tender terms.
What documents are required for VR fire training simulator bid in Kolkata?
Required documents include GST registration, PAN, company financials, experience certificates for similar projects, EMD proof of ₹1,000,000, Data Sheet of the offered simulator, and Manufacturer/OEM authorization if bidding via distributor, plus installation/training credentials if applicable.
What are the technical requirements for the VR training simulator tender?
Exact technical parameters are not specified; however, bidders must upload a Data Sheet, ensure OEM authorization, and provide installation by OEM-certified staff. Equipment should meet minimum life of 7 years and be non-obsolete at the time of bidding, with OEM support for training.
When is the delivery period and how is it calculated for quantity changes?
Delivery starts from the last date of the original delivery order. If quantity increases by up to 25%, the extra time is ((new quantity ÷ original quantity) × original delivery period), minimum 30 days; the purchaser may extend to the original delivery period under the option clause.
What is the EMD for the VR training simulator tender in West Bengal?
The Earnest Money Deposit (EMD) required is ₹1,000,000. Bidders should provide proof of payment as part of the bid submission, ensuring the EMD is valid for the bid validity period and refundable as per standard conditions if not awarded.
Are OEM authorizations mandatory for this Kolkata tender?
Yes. If bidding through authorized distributors or service providers, an OEM authorization certificate detailing name, designation, address, email, and phone number must be furnished with the bid, ensuring on-site installation and training by OEM-certified personnel.
What are the GST implications for bidders in this tender?
Bidders must determine GST applicability themselves; the buyer will reimburse GST at actuals or the quoted rate, whichever is lower, subject to the quoted GST percentage and the tender's terms.
What location must installation be completed at for this tender?
Installation, testing, and commissioning must be completed at the designated address: IFS, Behala Silpara, 6, Diamond Harbour Rd, Kolkata 700008; OEM-certified personnel are required for these activities.