Punjab National Bank Note Sorting Machines Tender 2026 India - Q2 V2 Note Sorting Machines Procurement
Bid Publish Date
11-Sep-2026, 9:17 am
Bid End Date
18-Sep-2026, 10:00 am
Location
Progress
Key Highlights
- • Exact: 25% quantity increase/decrease option during contract and currency period
- • Delivery timing formula: (additional quantity ÷ original quantity) × original delivery period with a 30-day minimum
- • No BOQ items and no explicit specifications; emphasis on vendor capability and deployment readiness
- • Organization: Punjab National Bank; product category: Note Sorting Machines (V2) for Q2
- • Critical risk: absence of EMD, payment terms, and detailed standards in tender data
- • Recommended pre-bid clarification: confirm EMD amount, delivery schedule, and warranty terms
- • Potential integration considerations: compatibility with banking software interfaces and security protocols
- • Bid compliance: provide OEM authorizations if required and demonstrate successful deployments in banking environments
Tender Overview
Punjab National Bank, a major Indian banking institution, seeks procurement of Note Sorting Machines (V2) for its banking operations. The tender scope references the Q2 category, with no BOQ items listed and no explicit BOQ quantity. Locations are not specified in the data; however, the procurement is for internal bank deployment in the Indian banking sector. The standout feature is the option clause allowing ±25% quantity adjustments and a flexible extension framework, enabling scale-up within contracted rates. This creates a responsive procurement model for evolving note handling needs across branches or data centers. The absence of explicit specifications suggests a focus on vendor capability to meet standard note sorting capabilities and integration readiness with bank processes.
Technical Specifications & Requirements
- Product: Note Sorting Machines (V2)
- Category: Q2 procurement within banking sector
- Quantity/Scope: Up to 25% increase or decrease in bid quantity at contract award, with potential 25% adjustment during contract currency
- Delivery Timing: Delivery period starts from the last date of original delivery order; extended period scales as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days; extension may continue to original delivery period
- Delivery Flexibility: Purchaser reserves right to modify quantity and schedule; bidders must comply
- BOQ: No items listed; no explicit unit rates or itemized specs provided
- Alignment: Must align with bank deployment standards and integration needs
- Standards/Brand: Not specified in data; bidders should prepare for standard banking equipment interfaces and security considerations
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in tender data; bidders should verify at bid stage
- Delivery Terms: Flexible delivery schedule with option clause; ensure capacity for scale-up within contracted rates
- Payment Terms: Not specified; bidders to confirm in bid submission and contract
- Experience: Not explicitly stated; bidders should demonstrate prior deployment of sorting machinery in financial institutions
- Documentation: Prepare standard corporate credentials, GST/PAN, financial statements, and OEM authorizations if applicable
- Penalties: No explicit liquidated damages noted; check buyer terms for penalties or performance bonds
- Warranty/Support: Not specified; bidders should propose post-installation support packages and warranty terms
Key Specifications
-
Product/service: Note Sorting Machines (V2) for Q2 procurement
-
Quantity/volume: Up to 25% quantity variation allowed
-
Delivery: Commences from last date of original delivery order; extended delivery period formula
-
Standards/Certifications: Not explicitly specified in tender data; bidders to propose standard banking equipment compliance
-
Performance: Noted need for integration with banking operations and secure handling of currency notes
-
Warranty/Support: Not specified; bidders should outline post-installation service and warranty terms
Terms & Conditions
-
Option Clause: +/−25% quantity during contract and currency period
-
Delivery Period: Starts after original order; computed extension time with minimum 30 days
-
Payment & EMD: Not specified; bidders must seek clarification during bid submission
Important Clauses
Delivery & Quantity Flexibility
Purchaser may adjust quantity by up to 25% at award and during currency; extension computes as (additional/original) × original delivery period; minimum 30 days
General Terms
Bidders must comply with option clause; no BOQ items specified; price adjustments linked to contracted quantities during contract duration
Payment Terms
Specific payment terms are not provided in data; bidders should confirm terms during bid submission and contract finalization
Bidder Eligibility
-
Demonstrated experience deploying note handling or sorting machinery in financial institutions
-
Ability to meet potential scale-up requirements within contracted rates
-
Compliance with local banking equipment integration standards and security requirements
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Note Sorting Machines (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ujjain
Delivery Pincodes
456001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Himanshu Meshram | 456001,pnb circle office Ujjain | Ujjain | Madhya Pradesh | 456001 | 3 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9879240.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from prior deployments in financial institutions
Audited financial statements for the last 2-3 years
EMD/Security deposit documentation (if applicable; confirm amount and mode)
Technical bid documents outlining equipment capabilities and interfaces
OEM authorization letters (if the bidder is not the OEM)
Compliance certificates or declarations for relevant standards (if any)
Frequently Asked Questions
How to bid for note sorting machines tender in India 2026 with PNB?
Bidders should verify the lack of explicit EMD and payment terms in the tender and request clarifications. Prepare GST, PAN, financials, and experience certificates; submit OEM authorizations if not the OEM; provide a technical proposal detailing V2 capabilities and integration readiness for banking operations.
What documents are required for PNB note sorting machines tender 2026?
Required documents include GST registration, PAN, experience certificates, audited financial statements, EMD documentation (as applicable), technical bid, OEM authorization if needed, and any compliance certificates for banking equipment interfaces or security standards.
What is the delivery extension rule for this PNB procurement?
Delivery extensions follow the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days; original delivery period may be extended up to the original duration when exercising the option clause.
What does the quantity option clause mean for bidders on this tender?
Bidders should plan for ±25% quantity adjustments at contract award and during the contract currency, at the contracted rates, requiring scalable production and flexible logistics planning.
Which standards or certifications are explicitly required for PNB note sorting equipment?
The tender data does not specify exact standards; bidders should propose IS/ISO-style banking equipment interfaces and security compliance, and include any relevant bank-leading certifications as part of the technical bid.
When will payment terms be clarified for the PNB procurement?
Payment terms are not specified in the tender; bidders must seek explicit terms during bid submission and be prepared to negotiate milestones such as delivery, acceptance, and final payment.
What experience is required to qualify for the PNB note sorting tender?
Applicants should demonstrate prior deployments of note handling or sorting machinery in financial institutions, with references and performance benchmarks, alongside corporate credibility and financial stability.
How to ensure trackable delivery for PNB note sorting equipment?
Propose a detailed delivery schedule aligned to the original delivery order, with contingency plans for scaled quantities, clear installation timelines, and on-site testing, ensuring acceptance criteria are met per bank protocols.