Odisha Development Commissioner & Secy. to Government Procurement Multifunction Printer MFM V2 in Khordha 2025
Progress
RATender Overview
The procuring organization is the Dev. Commissioner & Secy. To Government, p&c Deptt., Bhubaneswar under the Planning and Convergence Department Odisha. The tender seeks a Multifunction Machine MFM (V2) – PAC Only for the Khordha, Odisha (PIN 751001) region. Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances where applicable, with the option to adjust quantities by up to 25% during and after contract execution. The bid emphasizes a base supply contract with full lifecycle support and on-site deployment considerations. The emphasis on PAC functionality suggests advanced printing, scanning, and copying features in a government-compatible package.
Key differentiators include the required OEM Manufacturer Authorization on letterhead, base Odisha origin, and adherence to ATC clauses detailing option-driven quantity adjustments. The BOQ contains no line items, indicating a potentially consolidated MFM solution rather than discrete components. The tender requires a complete service package and compliance with bid terms, while allowing the purchaser to extend delivery timelines if needed. The specification highlights generic printing capabilities with ISO/IEC 24734 performance benchmarking.
This opportunity targets suppliers capable of delivering a turnkey MFM solution with installation and training, under the state government procurement framework, and requires strict adherence to documentation and OEM verification.
Technical Specifications & Requirements
- Product category: Multifunction Machine MFM (V2) (PAC Only) for government use in Odisha
- Print technology: Generic printing likely supporting monochrome and color options
- Print speed: Minimum speeds per ISO/IEC 24734 for A4 (Mono/Colour) and A3 (Mono/Colour) as references
- Duplexing: Auto 2-sided printing/copying capability
- Paper handling: Original document feeder and multiple main paper trays indicated
- Connectivity: Required connectivity options not specified, ensure networked operation
- Scope: Supply, Installation, Testing, Commissioning, Training of operators, and statutory clearances if any
- Delivery context: Delivery terms tied to option clause and contract scope; quantity adjustments permitted up to 25%
- Compliance: OEM authorization required; base Odisha origin; PAN & GST submission required
Terms, Conditions & Eligibility
- EMD: Amount not specified in the data; bidders should verify exact amount in tender documents
- Scope of supply: Includes installation, testing, commissioning, operator training, and statutory clearances if applicable
- ATC requirements: Submit Manufacturer Authorization (MAF) on OEM letterhead with seal and contact details
- Location eligibility: Bidder must have base from the state of Odisha
- Documentation: PAN & GST registration certificates mandatory; bid documents to be uploaded
- Contract terms: Purchaser reserves right to increase/decrease quantity by 25%; extended delivery timelines permissible
- Evaluation: Rejection possible for fraudulent submissions or missing certifications; OEM verification may be required
Key Specifications
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Multifunction Machine MFM (V2) for PAC Only
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Print speeds per ISO/IEC 24734 for: A4 Mono, A4 Colour, A3 Mono, A3 Colour
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Auto duplexing for printing/copying
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Original Document Feeder Type for scanning/copying
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Number of main paper trays not specified
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Connectivity options not fully enumerated; ensure network readiness
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Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any
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OEM Manufacturer Authorization required; bidder base from Odisha
Terms & Conditions
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Quantity may be increased/decreased by 25% during contract.
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Scope covers installation, testing, commissioning, and operator training.
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Bidder must furnish OEM authorization and Odisha-based eligibility.
Important Clauses
Payment Terms
Not explicitly specified; verify in bid documents; typical government terms apply after delivery/completion
Delivery Schedule
Delivery and installation timelines governed by option clause; minimum 30 days supplementary time if extended
Penalties/Liquidated Damages
Penalties or LD provisions not detailed here; confirm in terms and conditions
Bidder Eligibility
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Odisha-based bidder requirement
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OEM authorization on official letterhead
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Valid GST and PAN registration
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Experience in similar MFM installations
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/S EMENCEE MARKETING Under PMA | Make : Canon Model : iRC3326 with DADF & Toner | 08-11-2025 13:37:42 | |
| 2 | Sahu Copier Services Under PMA | Make : Canon Model : iRC3326 with DADF & Toner | 10-11-2025 17:27:59 | |
| 3 | TWIN CITY ENTERPRISES Under PMA | Make : Canon Model : iRC3326 with DADF & Toner | 07-11-2025 10:45:25 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | M/S EMENCEE MARKETING Under PMA Winner | ₹3,15,555 | Item Categories : Multifunction Machine MFM (V2) |
| L2 | TWIN CITY ENTERPRISES Under PMA | ₹3,18,334 | Item Categories : Multifunction Machine MFM (V2) |
| L3 | Sahu Copier Services Under PMA | ₹3,27,000 | Item Categories : Multifunction Machine MFM (V2) |
🎉 L1 Winner
M/S EMENCEE MARKETING Under PMA
Final Price: ₹3,15,555
Contract / Result Documents 1
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Reverse Auction Schedule
Start
18-Nov-2025, 5:00 pm
End
19-Nov-2025, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Multifunction Machine MFM (V2) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-8516885.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
OEM Manufacturer Authorization Letter on official letterhead with Seal, Signature, Name, Email, Designation, and Contact Number
Bidder’s base location proof from Odisha
Any applicable technical compliance certificates
Proof of experience in similar Multifunction Printer installations
Financial statements appropriate to bid period
Authorization confirmations for equipment and software (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Colour Or higher |
| Printing | Print Paper Size | A4, A3 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 2 |
| Connectivity | Connectivity | USB Port, Ethernet Port, Wi-Fi |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the Odisha MFM procurement in Khordha 2025?
Bidders must submit GST, PAN, OEM authorization on letterhead, and Odisha-based eligibility. The scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. Ensure IS 550 or ISO-style standards if referenced, and confirm delivery timelines under the 25% quantity adjustment clause.
What documents are required for the MFM V2 PAC bid in Odisha?
Required documents include GST registration, PAN, OEM authorization letter, proof of Odisha base, proof of experience in similar projects, and financial statements. Also upload technical compliance certificates, and any OEM communications confirming model compatibility with government standards.
What are the technical specifications for the MFM in this tender?
Key specs include ISO/IEC 24734 speeds for A4/A3 in mono and color, auto duplexing, original document feeder for scan/copy, and multiple paper trays. Connectivity must support network integration; exact tray counts and speeds are to be confirmed in the final bid documents.
When is the delivery timeline for the Odisha MFM project?
Delivery timelines are governed by the option clause allowing up to 25% quantity variation. Extended delivery time may be granted using the original delivery period reference with a minimum 30 days during extension, subject to contract conditions.
What is required for OEM Manufacturer Authorization in this bid?
Submit MAH on OEM letterhead with seal, signature, name, email, designation, and contact, clearly stating bidder name and full communication address; authorization may be verified by the OEM to ensure authenticity and eligibility.
What are the eligibility criteria for Odisha-based MFM suppliers?
Eligible bidders must have Odisha base, GST and PAN, OEM authorization, and proven experience in similar multifunction printer installations. The bid will reject fraudulent documents; ensure authenticity and compliance with T&Cs to proceed.
What are the payment and penalties provisions for this procurement?
Payment terms are to be clarified in bid documents; typical government terms apply after delivery and commissioning. Penalty or liquidated damages details are not explicit here; confirm LD rates, schedules, and remedies during bid submission and contract finalization.