Indian Army MFD Spare Parts Tender Gurudaspur Punjab 2026 MFD Roller/Loader Kit Procurement
Progress
Key Highlights
- • Vendor Code Creation requires on-file PAN, GSTIN, Cancelled Cheque, and EFT Mandate
- • Option Clause permits up to 25% quantity increase during contract
- • Delivery timeline logic includes minimum 30 days extension for added quantity
- • No explicit EMD amount specified; follow standard government bid security norms
- • Five-item BOQ with N/A item details; anticipate MFD spare parts compatibility
Tender Overview
The Indian Army tender invites suppliers for procurement of MFD spare parts including Heat and pressure roller assembly, Fuser assembly MFD, Laser assembly kit MFD, Paper tray and pickup assembly MFD, Head assembly targeted at multifunction devices. The tender is located in Gurdaspur, Punjab 143505, with an estimated value of ₹300,000. The BOQ lists 5 items, though explicit item descriptions are not provided in the data. A key differentiator is the inclusion of a quantity option clause allowing up to 25% increases during contract execution at contracted rates. This opportunity requires compliance with vendor code creation prerequisites and standard supplier onboarding processes. This tender suits vendors specializing in OEM MFD consumables and spare parts for government procurement, with emphasis on hardware compatibility and rapid delivery within the extended option framework.
Technical Specifications & Requirements
- Quantity flexibility up to 25% of bid quantity and up to 25% during the currency of the contract, at contracted rates. Delivery period calculation follows: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Required onboarding documents for bidding include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. These items ensure compliant vendor registration and payment processing.
- No explicit product specifications are published in the tender data; bidders should anticipate generic MFD spare parts alignment and compatibility checks for the listed assemblies (Heat/Pressure roller, Fuser, Laser, Paper Tray, Pickup, Head assemblies).
- The tender emphasizes standard procurement practices for government contracts and requires bidders to adhere to the option clause and delivery-time calculations during contract execution.
Terms, Conditions & Eligibility
- EMD amount not specified; bidders must comply with standard government bid security norms.
- Option Clause: Purchaser may modify quantity by up to 25% at contract time and during currency.
- Required onboarding documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate. Vendors must submit these for Vendor Code Creation and bid participation.
- Delivery timelines are determined by the extended quantity formula with a minimum of 30 days; bidders should plan contingencies for variable delivery.
- No end-user inspection criteria or warranty details are provided in the data; bidders should seek clarifications during bid submission.
Key Specifications
-
MFD spare parts: Heat and pressure roller assembly, Fuser assembly, Laser assembly kit, Paper Tray and Pickup assembly, Head assembly
-
Estimated value: ₹300,000
-
Location: Gurudaspur, Punjab 143505
-
BOQ: 5 items (N/A details)
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Delivery: flexible with 30-day minimum extension under option clause
Terms & Conditions
-
25% quantity variation allowed during contract execution
-
Delivery period calculated by additional quantity formula with minimum 30 days
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Submission requires PAN, GSTIN, Cancelled Cheque, EFT Mandate
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms and confirm on bid submission
Delivery Schedule
Delivery period extends from last date of original delivery order; extended time proportional to quantity change with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should seek clarification during submission
Bidder Eligibility
-
Onboarded vendor with PAN and GSTIN
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Capability to supply MFD spare parts compatible with specified assemblies
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Compliance with bank-certified EFT Mandate for payments
Tender Data
Bid Details
Quantity
12
Category
MFD Heat and pressure roller assy
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MFD Heat and pressure roller assy , Fuser Assy MFD , Laser Assy kit MFD , Paper Tray and Pickup Assy lit MFD , Head assy
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
GURDASPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | GURDASPUR | GURDASPUR | - | - | 3 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9836734.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
MFD Heat and pressure roller assy
MFD Heat and pressure roller assy
Fuser Assy MFD
Fuser Assy MFD
Laser Assy kit MFD
Laser Assy kit MFD
Paper Tray and Pickup Assy lit MFD
Paper Tray and Pickup Assy lit MFD
Head assy
Head assy
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MFD Heat and pressure roller assy | MFD Heat and pressure roller assy | 3 | nos | ocwksp@6016 | 30 | |
| 2 | Fuser Assy MFD | Fuser Assy MFD | 2 | nos | ocwksp@6016 | 30 | |
| 3 | Laser Assy kit MFD | Laser Assy kit MFD | 3 | nos | ocwksp@6016 | 30 | |
| 4 | Paper Tray and Pickup Assy lit MFD | Paper Tray and Pickup Assy lit MFD | 2 | nos | ocwksp@6016 | 30 | |
| 5 | Head assy | Head assy | 2 | nos | ocwksp@6016 | 30 |
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Vendor Code Creation documents
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for MFD parts tender in Gurudaspur Punjab 2026?
Bidders must register for vendor code creation, submit PAN, GSTIN, a cancelled cheque, and an EFT Mandate certified by their bank. The event allows up to 25% quantity variation and requires adherence to delivery-time formulas with a minimum 30-day extension. Ensure all documents are current and match the organization’s onboarding requirements.
What documents are required for the Indian Army MFD tender in Punjab?
Required documents include PAN Card copy, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and Vendor Code Creation paperwork. These enable bid submission and secure payment processing; ensure copies are legible and match registered entity details.
What are the technical specifications for MFD spare parts in this bid?
No explicit itemwise specs are listed; bidders should ensure compatibility for Heat/Pressure roller, Fuser, Laser assemblies, Paper Tray, Pickup, and Head assemblies. Align with standard MFD spare parts dimensions and any OEM recommendations; confirm any ISI/ISO standards during clarification.
When is the delivery timeline for added quantity in this tender?
Delivery time follows: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period; bid accordingly with contingency planning for up to 25% quantity changes.
What is the estimated value and how does it affect bidding for this GIRM tender?
Estimated value is ₹300,000, which informs bid pricing strategy and eligibility. Prepare competitive unit rates for each of the five BOQ items, even though item details are not provided; request item-specific data if possible during bid submission.
What are the essential eligibility criteria for this army tender in Punjab?
Essential criteria include compliant onboarding documentation (PAN, GSTIN, EFT Mandate), ability to supply MFD spare parts, and alignment with government procurement norms. Confirm vendor code creation status and ensure business registrations are active for smooth bid processing.
What are the payment terms and security deposits for this Indian Army bid?
EMD amount is not specified in the data; bidders should follow standard government bid security rules. Payment terms typically involve milestones aligned to delivery and acceptance; verify exact terms and any advance or progress payments during bid clarification.
How to verify supplier eligibility for MFD components procurement in 2026?
Check vendor onboarding prerequisites: PAN, GSTIN, bank EFT mandate, and company registration. Ensure capability to supply MFD parts for Heat/Pressure roller, Fuser, Laser, Paper Tray, and Head assemblies, with delivery reliability and post-delivery support plans.