Secretariat Department Of Higher Education, Science & Technology And Biotechnology West Bengal Multimedia Projector Tender Kolkata 2026
Bid Publish Date
02-Sep-2026, 6:51 pm
Bid End Date
12-Sep-2026, 7:00 pm
Location
Progress
Tender Overview
The Secretariat Department Of Higher Education, Science & Technology And Biotechnology, West Bengal invites bids for a Multimedia Projector under the West Bengal government procurement program in KOLKATA, WEST BENGAL. Project scope covers a single projector procurement with potential extension as per clause. The tender emphasizes hardware with on-site OEM warranty and a flexible delivery framework under standard buyer terms. The absence of a BOQ suggests a single-model or equipment-type purchase, prioritizing modern projection capabilities and interoperability with campus networks. The unique aspect lies in comprehensive on-site warranty and the option to adjust quantity up to 25% during and after award, with delivery timing tied to the original schedule and extended periods as applicable.
Technical Specifications & Requirements
- Technology: Projection equipment with native resolution, brightness, zoom, and connectivity capabilities
- Compatibility: HDMI, USB, LAN, Audio In/Out, and HDBaseT support where applicable
- Connectivity: Wi-Fi, Wireless Screen Share, and potential LAN integration
- Warranty: On-site OEM warranty for light source and overall device
- Usage context: Classroom/lecture hall deployment with interactive and 3D projection capabilities potentially considered
- The data listing enumerates a broad set of technical parameters (e.g., Optical Zoom, Keystone Correction, Light Source Type, Lamp Hour Counter, Inbuilt Speaker wattage, 3D Projection, Battery backup, Ports) but exact values are not provided in the tender excerpt. Suppliers should be prepared to supply a compliant model meeting ISI/ISO frameworks if specified later in terms. OEM support and service depth are implied by on-site warranty requirements.
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in the provided data; bidders should prepare standard bid security as per procurement norms
- Delivery window: Delivery period anchored to the last delivery order date; option clause allows quantity variation up to 25% with calculation guiding extended time
- Payment terms: Not defined in the excerpt; bidders should anticipate standard government terms (milestones tied to delivery and acceptance)
- Documents: GST, PAN, experience certificates, financial statements, technical compliance certificates, and OEM authorizations are typically required; verify terms for exact list
- Qualification: Technical capability to supply multimedia projection equipment with on-site OEM warranty; ensure compliance with local procurement rules and any added ATC terms
Key Specifications
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Product: Multimedia Projector
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Category: Technical Specifications (Technology, Native Resolution, Brightness, Optical Zoom, Remotely Controlled, Type of Projector, Aspect Ratio, Keystone, Light Source, Lamp Life, Lamp Counter, Inbuilt Speaker, 3D Projection, Interactive Feature, Battery, Battery Backup, Ports & Connectivity, HDMI/DVI/USB/Web, WiFi, LAN, Warranty)
Terms & Conditions
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Delivery quantity may vary up to 25% with adjusted delivery timelines
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On-site OEM warranty for light source and entire projector
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EMD and detailed payment terms to be provided in ATC document
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GST, PAN, experience and financial documents required with bid
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OEM authorization and technical compliance documentation mandatory
Important Clauses
Payment Terms
Payment terms not explicitly stated in the provided excerpt; bidders should anticipate standard government terms and verify in ATC
Delivery Schedule
Delivery period starts from the last date of original delivery order; extension rules apply with a minimum 30 days and proportional time calculation
Penalties/Liquidated Damages
Not explicitly stated; confirm LD provisions in ATC or P.O. terms
Bidder Eligibility
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Proven capability to supply multimedia projection equipment for government bodies
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Compliance with on-site OEM warranty requirements
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Submission of GST, PAN, and relevant experience and financial documents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
20
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Multimedia Projector (MMP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700073
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Subhasish Sanyal | 700073,87/1, College Street, Kolkata-700073 | Kolkata | West Bengal | 700073 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9832615.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar multimedia projector supply
Financial statements (last 3 financial years)
Bid Security/EMD as per tender norms
Technical bid documents demonstrating projector specifications
OEM authorization/authorized dealer certificate
Product technical datasheet and warranty scope
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Technical Specifications | Technology | LCD |
| Technical Specifications | Native Resolution | 3840 x 2160 (UHD 4K), 2560 x 1600 (WQXGA), 4096 x 2160 (4K), 5120 x 3200 (4K+) Or higher |
| Technical Specifications | Brightness (Lumens) | 3800, 4000, 4200, 4300, 4500, 5000, 5200, 5500, 6000, 6200, 6500, 7000, 7500, 8000, 8500, 9000, 9500, 10000, 12000, 13000, 14000, 16000, 18000, 20000, 22000, 25000, 30000, 40000, 60000, 5800, 6600, 6700, 21000 Or higher |
| Technical Specifications | Optical Zoom | Yes, No Or higher |
| Technical Specifications | If Yes, Optical Zoom (%) | 110, 120, 135, 140, 145, 150, 160, 170, 175, 200, 210, NA, 130 Or higher |
| Technical Specifications | Remotely Controlled | Ye Or higher |
| Technical Specifications | If Yes, Type of Projector | Ultra Short Throw (below 0.4) |
| Technical Specifications | Aspect Ratio | 4:3, 16:9, 16:10 Or higher |
| Technical Specifications | Keystone Correction | Automatic, Manual, Automatic & Manual Both, NA Or higher |
| Technical Specifications | Type of Light Source | Laser |
| Technical Specifications | Minimum Life of Light Source (In Normal Mode) (Hours) | 20000, 25000, 30000 Or higher |
| Technical Specifications | Lamp Hour Counter (In-Built) | Yes, No Or higher |
| Technical Specifications | Inbuilt Speaker | Yes, No Or higher |
| Technical Specifications | If Yes, Wattage of Speaker | 1, 2, 5, 6, 10, 14, 15, 16, 20, 0 Or higher |
| Technical Specifications | 3D Projection Capability | Yes, No Or higher |
| Technical Specifications | Interactive Feature | Yes, No Or higher |
| Technical Specifications | If Yes, Minimum Battery Capacity (mAH) | 3500, 3600, 3800, 4000, 6000, 9000, 1800, NA, 1700 Or higher |
| Technical Specifications | If Yes, Battery Backup Time (Hour) | 2, 2.5, 3, 4, 5, NA Or higher |
| Ports and Connectivity | Number of HDMI Out Port | 1, 2, 3, 4 Or higher |
| Ports and Connectivity | Number of DVI Port | 0, 1, 2 Or higher |
| Ports and Connectivity | Analog RGB In Port (Hours) | Yes, No Or higher |
| Ports and Connectivity | Analog RGB Out Port | Yes, No Or higher |
| Ports and Connectivity | HD Base T | Yes, No Or higher |
| Ports and Connectivity | Audio In | Yes, No Or higher |
| Ports and Connectivity | Audio Out | Yes, No Or higher |
| Ports and Connectivity | Video In | Yes, No Or higher |
| Ports and Connectivity | Storage Media Port | Yes, No Or higher |
| Ports and Connectivity | Number of USB Type A | 3, 4 Or higher |
| Ports and Connectivity | Number of USB Type B | 1, 2, 3 Or higher |
| Ports and Connectivity | Number of USB Type C | 0, 1, 2, 3 Or higher |
| Ports and Connectivity | Wi Fi Connectivity | Yes Or higher |
| Ports and Connectivity | Wireless Screen Share | Yes Or higher |
| Ports and Connectivity | LAN Connectivity | Yes, No Or higher |
| Warranty | On Site OEM Warranty for Light Source (Time or Life in Hours whichever is earlier) | 3 Year or 15000 Hrs., 3 Year or 30000 Hrs., 5 Year or 10000 Hrs. Or higher |
| Warranty | On Site OEM Warranty | 3, 5 Or higher |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for multimedia projector tender in Kolkata 2026?
Bidders should submit GST, PAN, and experience certificates with financials, along with OEM authorizations and project datasheets. Ensure on-site OEM warranty scope is defined and confirm EMD as per ATC. Delivery terms follow the last order date with 25% quantity option and calculated extended time.
What documents are required for West Bengal projector tender 2026?
Required documents typically include GST certificate, PAN card, experience certificates for similar supply, last 3 years financial statements, EMD documents, technical bid, OEM authorization, and product datasheets with warranty coverage; ATC may specify additional items.
Which warranty is specified for projector equipment in this tender?
The tender requires on-site OEM warranty for the light source and the projector as a whole; the warranty period or life hours should be clarified in the ATC and product datasheet.
What is the delivery timeline for a projector under this West Bengal tender?
Delivery must align with the original delivery order date, with option to extend up to 25% more quantity. If extended, additional time equals (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
What are the key technical specifications bidders should prepare for?
Prepare a projector meeting specified technology, native resolution, brightness, optical zoom, keystone correction, light source type, lamp life, built-in speaker wattage, 3D projection capability, interactive features, battery backup, and comprehensive connectivity including HDMI, USB, LAN, Wi-Fi, and HDBaseT.
What documents confirm eligibility and financial capability for this bid?
Submit GST, PAN, experience certificates for similar deployments, financial statements for the last three years, EMD proof, OEM authorizations, and technical compliance certificates for the projector model being offered.
How to verify compliance with mandatory standards for projector equipment?
Review ATC and product datasheet for exact standards (e.g., IS/ISO requirements) and ensure the model is OEM-supported with on-site warranty; include certification documents and testing reports as part of the technical bid.