Employees’ Provident Fund Organisation Madurai A4 Copier Paper Tender 80 GSM ISI IS 14490 2026
Bid Publish Date
01-Sep-2026, 11:27 am
Bid End Date
12-Sep-2026, 12:00 pm
Location
Progress
Tender Overview
The tender from Employees’ Provident Fund Organisation (EPFO), Madurai regional office, invites supply of TNPL A4 Copier Paper (80 GSM) compliant with IS 14490 and ISI marking. 1000 reams are required, with each ream containing 500 sheets. The award focuses on the supply of new, defect-free paper suitable for laser printers, inkjets, copiers, and multifunction devices, to be delivered to the GeM consignee location in Tamil Nadu. The bid emphasises local preference for bidders/manufacturers located in the same state as the registered manufacturer, under GeM/government procurement rules. Unique aspects include guaranteed moisture-protected packing and conformity to manufacturer quality standards for the TNPL brand. This procurement targets reliable, standard-size A4 paper for office printing needs within EPFO operations in Tamil Nadu.
Technical Specifications & Requirements
- Product/category: TNPL A4 Copier Paper, 80 GSM, standard white copier paper
- Quantity: 1000 reams; each ream contains 500 sheets
- Brand/brand requirement: TNPL brand
- Size/weight: A4, 80 GSM; compatible with laser printers, inkjets, copiers, multifunction devices
- Standards/quality: IS 14490 with ISI marking; paper must be new, unused, defect-free, uniform thickness
- Packing: standard manufacturer packing; moisture-proofing and protection during transport
- Delivery location: consignee location specified in GeM bid; Tamil Nadu
- Additional: preference for locally located manufacturers; ensure supplier complies with GeM/government rules
Terms, Conditions & Eligibility
- Scope of supply: Only supply of goods (no installation services)
- Delivery/variance: Option to increase/decrease quantity up to 25% at contracted rates; delivery period calculated from original last-delivery date with a minimum 30 days extension, subject to formula
- Packing/quality: New, defect-free paper; moisture-proof packaging; adherence to manufacturer standards
- GeM preference: Preference for bidders/manufacturers located in the same state as the manufacturer registration
- ATC/AT clause: Bidder must comply with buyer-added terms and conditions; ATC documents referenced in GeM upload
Key Specifications
-
- Product: TNPL A4 Copier Paper, 80 GSM
-
- Quantity: 1000 reams (each ream = 500 sheets)
-
- Size: A4
-
- Standard: IS 14490 with ISI marking
-
- Packing: standard manufacturer packing, moisture-proof
-
- Delivery: to GeM consignee location in Tamil Nadu
-
- Quality: new, unused, defect-free; uniform thickness; duplex printing compatibility
Terms & Conditions
-
Key Term 1: Quantity variation up to 25% at contracted rates
-
Key Term 2: Delivery period starts from last date of original delivery order with minimum 30 days extension
-
Key Term 3: Preference to bidders/manufacturers located in the same state as manufacturer
-
Key Term 4: Scope limited to supply of TNPL A4 80 GSM copier paper
Important Clauses
Payment Terms
Not detailed in provided text; bidder to comply with GeM/ATC terms and any purchaser-attributed payment clause
Delivery Schedule
Delivery period governed by option clause; delivery begins after original delivery order date with minimum 30 days extension as per formula
Penalties/Liquidated Damages
Not specified in data; bidders should refer to GeM ATC for LD/penalty terms
Bidder Eligibility
-
Registered manufacturer or authorized dealer of TNPL brand copier paper
-
Compliance with IS 14490 and ISI marking requirements
-
GeM procurement eligibility and Tamil Nadu preference policy awareness
-
Evidence of capacity to supply 1000 reams with proper packing
Tender Data
Bid Details
Quantity
1000
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
8
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Madurai
Delivery Pincodes
625002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Adarsh Kaimathiya | 625002,E.P.F ORGANISATION, REGIONAL OFFICE, BHAVISHYANIDHI BHAVAN, NARIMEDU, MADURAI-625002 | Madurai | Tamil Nadu | 625002 | 1000 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9827353.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing relevant supply of copier paper
Financial statements (as required by Terms) demonstrating financial viability
EMD/Security deposit documents (as applicable by tender terms)
Technical bid documents demonstrating ISI/IS 14490 compliance
OEM authorizations for TNPL brand (if required by terms)
Product specifications conformity certificates
Packing quality certification and moisture-control assurances
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| STANDARDS | Paper Size | A4 |
| STANDARDS | Grammage (GSM) of the Paper | 80 gsm |
| PACKING AND MARKING | Packing | Ream of 500 Sheet |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for EPFO Tamil Nadu paper tender with ISI marking?
Bidders must submit GST, PAN, experience certificates, and financial statements, plus ISI/IS 14490 conformity documents. Ensure TNPL brand authorization if required, and provide moisture-proof packing certification. The tender allows up to 25% quantity variation and delivery within the extended period as per contract terms.
What documents are required for EPFO A4 paper tender in Madurai 2026?
Required documents include GST certificate, PAN, supplier experience in copier paper supply, financial statements, EMD documents if applicable, OEM authorization for TNPL, ISI/IS 14490 conformity certificates, and packing quality certificates. These must be submitted with the technical bid.
What are the technical specs for TNPL A4 80 GSM paper?
Specifications require A4 size, 80 GSM, TNPL brand, suitable for laser printers, inkjets, copiers, and MFPs, with adherence to IS 14490 and ISI marking. Paper must be new, defect-free, uniformly thick, and moisture-protected during transit.
When is the delivery window for the 1000 reams supply?
Delivery terms are tied to the original delivery order date, with a minimum additional time of 30 days. The option clause allows a further 25% quantity adjustment at the same contracted rates, subject to delivery time calculations.
What is the scope of supply for the EPFO paper procurement?
Scope is strictly the supply of copier paper; no installation or services are included. Paper must be new and conform to manufacturer quality standards, packed by the original manufacturer, and delivered to the GeM consignee location in Tamil Nadu.
Are local manufacturers preferred for the Tamil Nadu GeM bid?
Yes, preference may be given to eligible bidders/manufacturers located in the state where the manufacturer is registered, subject to GeM/government procurement rules and applicable provisions, improving competitive likelihood for Tamil Nadu-based suppliers.